Pa to Joint Head of Private Office

8 months ago

London, United Kingdom Savills Full time

**Role Overview**

Our Joint Head of the Private Office and Country Director who specialises in the sale of high value UK country houses, farms and estates, is looking for an experienced PA to work with him in our London Offices. The Director co heads Savills Private office providing discreet property advice to ultra high net worth's across the globe, whilst being responsible for advice and selling some of the finest country houses, farms and estates in the UK. This is a varied role comprising of a full suite of PA duties.

**Key Responsibilities**
- Providing full administrative support to the Director for property, personal and business related matters
- Helping with all high net worth events and awards. You will be required to help in the run up and to organise invites etc.
- Exercising confidentiality and discretion at all times.
- Involved in building the Private Office and partnerships with other companies specialising in ultra high net worth individuals.
- Diary management, including internal and external meetings, travel itineraries and booking
- Updating digital sites and internal intranet, as well social media channels
- Raising fee invoices and fee share allocation using Reapit and Dynamics.
- Contact Management for publication mail outs and events.
- Producing and updating schedules, spreadsheets, reports, presentations, market appraisals and correspondence.
- Using both Reapit and Dynamics for property transactions and contact management
- Market Appraisal research including listed buildings, designations, land classifications, planning etc.
- Ensuring that files adhere to compliance regulations for the whole team, liaising with clients, solicitors and the in-house compliance team to ensure properties are compliant.
- Dealing directly with clients over the telephone and taking messages. Generally the first point of contact for ultra high net worth individuals.
- Booking, organising and creating adverts for national advertising and brochure production.
- Maintaining filing and archiving systems for the department.
- Filing online and offline, binding reports, printing and mail outs.
- Pulling department reports, writing agendas and taking minutes for weekly and monthly meetings (on a rota with other PAs in the dept).
- Minute taking, conference call set ups etc for internal, external and Board meetings

**Key Skills**

We are looking for a team player with demonstrable administrative, organisational and attention to detail skills. It is important you are confident, hard working and flexible with strong attention to detail, have an excellent telephone manner and can keep calm under pressure.
- They will have previous experience in a busy environment with conflicting priorities yet still be able to provide a high level of service to, and establish rapport with both clients and Savills colleagues. A self-motivated individual, they will also be able to demonstrate reliability, flexibility and initiative.

Skills and Knowledge
- An understanding of Reapit and Dynamics is beneficial.
- An interest and knowledge of rural properties/ countryside matters is beneficial.
- An understanding of the current Compliance Regulations for property conveyancing is beneficial

Find out more about Savills offer

Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.

Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.

  • Pa to Joint Head of Private Office

    6 months ago

    London, United Kingdom Savills Full time

    **Role Overview** Our Joint Head of the Private Office and Country Director who specialises in the sale of high value UK country houses, farms and estates, is looking for an experienced PA to work with him in our London Offices. The Director co-heads Savills Private office, providing discreet property advice to ultra high net worth individuals across the...

  • Pa to Joint Head of Private Office

    6 months ago

    London, United Kingdom Savills Full time

    **Role Overview** Our Joint Head of the Private Office and Country Director who specialises in the sale of high value UK country houses, farms and estates, is looking for an experienced PA to work with him in our London Offices. The Director co-heads Savills Private office, providing discreet property advice to ultra high net worth individuals across the...

  • Private Office Pa

    6 months ago

    London, United Kingdom Gordon Yates Full time

    Hold experience within a similar role - essential - Resilient and confident approach to work. - Remain calm and composed under pressure. **Private Office PA** Are you an experienced Private Administrator or PA/EA. Then, this could be the perfect position for you. We are currently working closely with our Client to recruit a talented in-office PA to...

  • Private Family Office Pa

    5 months ago

    London, United Kingdom Antonia Saunders Recruitment Full time

    **Private PA in Family Office, London** UHNW Family Office in Central London requires an experienced Private PA to assist them in both a business and private capacity. Working within an established, and very busy, family office, you will be providing direct support to the principals, the wider family and the Senior PA in the office. Duties to include: -...

  • Private Family Office Pa

    5 months ago

    London, United Kingdom Antonia Saunders Recruitment Full time

    **Private PA in Family Office, London** UHNW Family Office in Central London requires an experienced Private PA to assist them in both a business and private capacity. Working within an established, and very busy, family office, you will be providing direct support to the principals, the wider family and the Senior PA in the office. Duties to include: -...

  • Junior Private PA to HNW Couple

    2 weeks ago

    London, United Kingdom PA Gold Full time

     Junior Private PA to HNW couple Location London SW3 Office based - 5 days per week#Position Overview:We are seeking a dynamic and resourceful junior private PA ( ideally 2nd jibber)  with at least 2 years experience  to provide comprehensive support in a private  family office setting. This role involves working closely with the Executive Assistant...

  • Private PA

    2 months ago

    Central London, United Kingdom Oriel Partners Limited Full time

    Private Household PA is sought for Ultra HNW couple based in Notting Hill.  They are looking for a Private PA experienced in supporting HNWIs in a household setting but also able to manage various business interests and work with their charitable foundation.  This role for the Private PA will include the usual scheduling and seamless arrangements for their...

  • Private Pa in Family Office, Sw1

    6 months ago

    London, United Kingdom Antonia Saunders Recruitment Full time

    **Private PA in Family Office, SW1** Family Office in SW1 requires a Private PA to look after the two Principals. Working in a small, but growing, Family Office with a strong team and great working environment, this role will be five days in the office with no allowance for WFH. Responsibilities to include taking care of the principals' private lives,...

  • Private PA

    1 week ago

    Central London, United Kingdom Anderson Hoare Limited Full time

    A high-net-worth leading fashion designer and entrepreneur is seeking a highly organised and efficient London-based PA. The role of the PA will be to assist in all areas of the individual's private and business affairs, making the role a fantastic opportunity for an ambitious and proactive PA.The role will include the management of a busy diary and a varying...

  • Joint Intelligence Organisation

    6 months ago

    London, United Kingdom Cabinet Office Full time

    **Details**: **Reference number**: - 304940**Salary**: - £55,794 - £61,848- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Grade 7**Contract type**: - Permanent - Loan - Secondment**Length of employment**: - You will be expected to join on a two-year loan/secondment if you are a Civil/Crown Servant. If external,...

  • Joint Intelligence Organisation

    6 months ago

    London, United Kingdom Cabinet Office Full time

    **Details**: **Reference number**: - 304211**Salary**: - £41,412 - £44,767- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Senior Executive Officer**Contract type**: - Permanent - Loan - Secondment**Length of employment**: - You will be expected to join on a two-year loan/secondment if you are a Civil/Crown...

  • Private PA

    5 days ago

    London, United Kingdom Anderson Hoare Limited Full time

    A successful family office in London is seeking a highly skilled private PA to handle all private affairs for the principal and family. The ideal candidate will have a strong background in providing private personal assistance and any commercial background is a plus. This role requires excellent communication skills, attention to detail, and the ability to...

  • Private PA

    3 weeks ago

    London, United Kingdom Oriel Partners Limited Full time

    We are looking for an exceptional Private PA to support a UHNW family based in Central London. This is a unique and exclusive opportunity for a Private PA who thrives in dynamic, fast-paced environments. In this busy and varied role, you will work closely alongside a Business EA and other household staff, ensuring the smooth and efficient management of a...

  • Joint Intelligence Organisation

    5 months ago

    London, United Kingdom Cabinet Office Full time

    **Details**: **Reference number**: - 304403**Salary**: - £41,412 - £44,767- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Senior Executive Officer**Contract type**: - Permanent - Loan - Secondment**Length of employment**: - You will be expected to join on a two-year loan/secondment if you are a Civil/Crown...

  • Receptionist/pa for Private Family Office in Mayfair

    6 months ago

    London, United Kingdom Bain and Gray Full time

    **ASAP** **Start Date** **Receptionist/PA for Private Family Office in Mayfair**: - REFERENCE: - CB16017- LOCATION: - LONDON, CENTRAL- JOB TYPE: - PERMANENT- SALARY: - £40,000 - £60,000***My client, an incredibly friendly and welcoming private family office, are searching for an allrounder Receptionist / Office Manager / PA to support them across the...

  • Junior Private PA

    4 weeks ago

    Central London, United Kingdom Antonia Saunders Full time

    Junior Private PA, London/HybridUHNW private family requires experienced Junior PA to assist the Senior PA and the family.Candidates must have 1-2 years’ experience as a Junior Private PA, preferably from an UHNW private household or Family Office environment.  Excellent communication skills are essential, both written and verbal.  You must be a...

  • Private PA

    10 hours ago

    London,, UK, United Kingdom C&C Search Full time

    C&C Search is currently recruiting a Private PA supporting two tech entrepreneurs and their families. 5 days a week in London (West End), providing a high-level of support across a wide range of personal and professional tasks!All about the role and company I would be working for!Position: Private PA (80% Private / 20% Business)Salary: £80-90KHybrid set up:...

  • Private PA

    4 weeks ago

    london, United Kingdom Love Success Full time

    Private PA to £35,000 ( Hybrid working) Arabic speaking SW7 - Kensington We are looking for an ambitious and astute Private PA to provide private administrative and organisational support to our client, a HNWI/ Principal with children ( over 18) based in South Kensington. This is a great opportunity for someone who might not have a huge amount of...

  • Private PA

    4 weeks ago

    London, United Kingdom Love Success Full time

    Private PA to £35,000 (Hybrid working)Arabic speaking SW7 - KensingtonWe are looking for an ambitious and astute Private PA to provide private administrative and organisational support to our client, a HNWI/ Principal with children ( over 18) based in South Kensington. This is a great opportunity for someone who might not have a huge amount of practical...

  • Private PA

    4 weeks ago

    London, United Kingdom Love Success Full time

    Job Description Private PA to £35,000 ( Hybrid working) Arabic speaking SW7 - Kensington We are looking for an ambitious and astute Private PA to provide private administrative and organisational support to our client, a HNWI/ Principal with children ( over 18) based in South Kensington. This is a great opportunity for someone who might not have a huge...