Administration Assistant

6 months ago


Leeds, United Kingdom Clade Engineering Systems Full time

**Location**: Morley, Leeds

**Purpose of your role**:
**Your responsibilities will include**:

- Printing all Health and Safety Files and Operations and Maintenance Manuals
- Prepare and print site files
- Printing of all Design Drawings and other ad-hoc requests including laminating
- Liaising with team of Project Managers and Wider Projects Team to ensure deadlines are met
- Following up on outstanding Tasks and Documents to assist Compliance and Administration Manager in completing O&M Manuals for Clients
- Stationary and equipment ordering and monitoring of existing equipment
- New starter administration
- Travel and Accommodation booking for projects team
- Maintain and create project folders on One Drive to ISO standard. Ensure folders are kept tidy and contain relevant documents.
- Refrigerant Recording
- Projects Finance via Sage System. Maintaining Project Records and setting up new project codes.
- Prepare Client Information for Reporting
- Help Maintain Projects Calendar and Notify of Meetings
- Help maintain Project Workload Tracker
- Use of Client Portals and maintenance including setting up new users, uploading and downloading relevant documentation, accepting orders.
- Answering Telephone and directing enquiries to relevant people
- Preparing Monthly Updates
- Timesheets approval for projects department for financial tracking
- Holiday cover within the administration team
- Assist in Company social media
- Support Compliance and Administration Manager in ad-hoc tasks and wider team if needed

There will be the opportunity to expand the role further and take on more responsibilities.

**Person Specification**
- Excellent attitude and approach to work.
- Highly self-reliant, motivated, and enthusiastic.
- Approachable, open, and able to work as part of a team.
- Excellent customer care and interpersonal skills.
- Commitment to quality and attention to detail.

**Skill Set, Qualifications and Experience**
- Experience in a similar role (at least 12 months office experience is essential)
- Ability to multitask and priorities.
- Excellent written and verbal communication.
- Excellent attention to detail and forward thinking.
- High output of work to an excellent standard.
- Team working as well as working under own initiative.
- Proven excellent customer service skills, recognized qualifications are desirable.
- Sage 200 Experience - Not essential

**Application Process**:
No agencies please.



  • Leeds, United Kingdom Hartford Advisers Full time

    Company Description Hartford Advisers is a corporate research and advisory firm specializing in enhanced due diligence and background screening. We provide critical information to clients during the commercial decision-making process by analyzing companies and their leadership teams ahead of - or during - transactions, partnerships, and appointments. Role...


  • Leeds, United Kingdom Hartford Advisers Full time

    Company Description Hartford Advisers is a corporate research and advisory firm specializing in enhanced due diligence and background screening. We provide critical information to clients during the commercial decision-making process by analyzing companies and their leadership teams ahead of - or during - transactions, partnerships, and appointments. Role...


  • Leeds, United Kingdom krimpterm Ltd Full time

    We are looking for an enthusiastic individual to join our office team as an Administrative Assistant. Krimpterm Ltd is a family run business with a small office team that work closely together. The administrative assistant will be required to: - Perform a variety of administrative tasks to support the smooth operation of the sales co-ordinators and the...


  • Leeds, United Kingdom CV-Library Full time

    Administrative Assistant needed for a well-established Construction client! This is an exciting opportunity for someone to be part of a team in a widely-relevant industry, for a very reputable construction company. For this particular role, you will be part of a highways and roadworks project based in Leeds. The right candidate will have: Experience in...


  • Leeds, United Kingdom Vision for Education Full time

    We are seeking someone who is well-organised, efficient, driven, friendly, motivated and passionate about providing an excellent service to our children, staff and visitors. Whilst experience in an education setting or working with SIMS would be useful, it is not essential. **About the role**: As an Administrative Assistant you will be responsible for: -...


  • Leeds, United Kingdom Leeds United Foundation Full time

    **The Leeds United Foundation** **Job Title: Administration Assistant** , **Salary**:£13,500.00** **PLEASE NOTE THIS IS A JOB SHARE OPPORTUNITY WITH THE POSSIBLE SCHEDULE AVAILABLE AS BELOW.** **Hours: Part Time Hours - 22.5 hours per week** - Monday, Tuesday and Friday 9am-5pm **Location: Leeds United Foundation. Elland Road. Leeds. LS11...


  • Leeds, United Kingdom Leeds United Foundation Full time

    **The Leeds United Foundation** **Job Title: Administration Assistant** , **Salary**:between £8,571.02 - £11,142.32** **PLEASE NOTE THIS IS A JOB SHARE OPPORTUNITY WITH THE POSSIBLE SCHEDULE AVAIALBLE AS BELOW.** **Hours: Part Time Hours - between 15hrs to 19.5hrs per week** **Possible Options below**: - **Option 1 - Wednesday 12pm-5pm, Thursday...


  • Leeds, United Kingdom CV-Library Full time

    We are representing a top-tier legal firm with a reputation for excellence and a commitment to delivering high-quality legal services.  They are looking for a full-time Administrator, to assist with the day-to-day operations of the business. You’ll be the first point of contact for clients and partners, supporting a diverse team with essential...


  • Leeds, United Kingdom Unity Personnel Ltd Full time

    Sales Administrator An exciting opportunity has arisen for an Administrative Assistant to join one of our client based in LS11. This business are market leaders within their field and have real drive to make the brilliant better, ensuring they remain the number one supplier in the UK. About this role: - You will become a valuable member of general...


  • Leeds, Leeds, United Kingdom Stericycle Full time

    Job Title: Assistant AdministratorEstimated Salary: £25,000 - £35,000 per annum.About Stericycle:Stericycle is a leading provider of compliance-based solutions that protect people and brands, promote health and well-being, and safeguard the environment. With over 30 years of experience, we have grown from a small start-up in medical waste management into a...


  • Leeds, United Kingdom HAYS Full time

    Temporary Administration Assistant We are looking to recruit a motivated individual to join our clients' team as an Administration Assistant.Responsibilities:Establish and maintain computer and paper-based document filing systemsReview and distribute documents in line with agreed departmental proceduresMaintain accurate computer and paper-based records,...


  • Leeds, United Kingdom Care Cover Limited Full time

    As an Admin Assistant at Care Cover, you’ll carry out a range of responsibilities to help us deliver the quality care and support our clients deserve.You will provide comprehensive administrative support to the Managers and ensure the effective operation of administrative systems and processes. In this varied role, we’ll need you to ; - Providing first...


  • Leeds, United Kingdom CV-Library Full time

    A leading UK law firm are currently looking to recruit an experienced Administrator to join the firms Insolvency department. You will be working within a busy enviroment, providing general administration support to the team on a full time basis. You will be required to have previous administration experience from either a legal or professional services...


  • Leeds, United Kingdom HAYS Full time

    Temporary Administration Assistant We are looking to recruit a motivated individual to join our clients' team as an Administration Assistant.Responsibilities:Establish and maintain computer and paper-based document filing systemsReview and distribute documents in line with agreed departmental proceduresMaintain accurate computer and paper-based records,...


  • Leeds, United Kingdom HAYS Full time

    Temporary Administration Assistant We are looking to recruit a motivated individual to join our clients' team as an Administration Assistant.Responsibilities:Establish and maintain computer and paper-based document filing systemsReview and distribute documents in line with agreed departmental proceduresMaintain accurate computer and paper-based records,...


  • Leeds, United Kingdom Salute Full time

    **The role of the Administrative Assistant provides client administrative/operations support for a data centre critical facility team and oversees multiple vendors and clients. This role is a data-entry level position.** **This position will be office based. Working from home, on occasion, needs to be approved by the line manager.** **Duties &...


  • Leeds, United Kingdom Law Support Ltd Full time

    A leading UK law firm are currently looking to recruit an experienced Administrator to join the firms Insolvency department. You will be working within a busy enviroment, providing general administration support to the team on a full time basis.You will be required to have previous administration experience from either a legal or professional services...


  • Leeds, Leeds, United Kingdom CFLI Careers Support Full time

    Job SummaryCFLI Careers Support is seeking a highly organized and detail-oriented individual to join our Football Administration team as a Junior Football Administrator. This role will provide administrative support to the Football Administration department, ensuring the smooth operation of daily tasks and projects.Key ResponsibilitiesAssist with company...


  • Leeds, Leeds, United Kingdom Leeds Bread Co-op Full time

    Are you a detail-oriented and organized individual looking for a challenging role in administration? We are seeking an Administration Assistant to join our team at Leeds Bread Co-op, where you will provide administrative and clerical support to the Highways Depot Technical Support team.The successful candidate will have excellent communication skills, both...


  • Leeds, United Kingdom ICS Full time

    We have a flexible opportunity for an **Administrative Assistant** in our **Translation** team! As an Administrative Assistant within the department, you will primarily be responsible for completing a variety of operational and organisational tasks, taking into account any specific requirements for each task. **The role**: - Casual role - between 10 and...