Facilities Coordinator

4 weeks ago

London, United Kingdom Flexim UK Full time

**Facilities Coordinator (s) - Front of House**

**About the Role**

We currently have an exciting opportunity for a part-time **Facilities Coordinator - Front of House**

This position is based in London, Francis Street, SW1P 1QN

**Main Duties / Responsibilities**
- Front of House service to meet and greet visitors and customers as instructed by the customer
- Perform office administration/concierge tasks such as stationery ordering, franking and post, meeting rooms and office desk booking, taxis and accommodation arrangement
- Organize any events as instructed by the customer to include hospitality, marketing, suppliers
- Primary communication between customer-nominated personnel and appointed facilities service providers
- Assist in the procurement of vendors and services as required
- Assist in the management of all contractors onsite to ensure they perform to the required standards (including inspection of 'vendors' works)
- Provide minor onsite repair, administrative and coordinative support to the customer
- Set up, maintain, and organize the department's central files, information, and filing
- Conduct regular audits, like fire safety audits, with the support of Flexim EHS Manager to ensure safety procedures onsite are in place and working
- Assist in carrying out safety procedures when needed, including evacuation drills
- Follow established escalation procedures and incident reporting procedures

**Skills & Experience**
- Ambassador for Client and Flexim
- Experienced reception duties, hospitality, facilities, or related field (beneficial)
- Hands-On and Flexible to support the customer's needs
- Proactive & professional approach to customer service
- An excellent communicator - both written and verbal communication, including strong computer skills (Word, Excel, PowerPoint, and Outlook)
- Able to work independently and take positive action to resolve issues on own initiative
- Able to interact with the general client staff & vendors with ease
- Able to manage conflict and conflicting priorities

**Job Type: Two Part-time Roles**
- 08:00-13:00
- 13:00-18-00

**Job Type**: Part-time
Part-time hours: 25 per week

Schedule:

- Monday to Friday

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Diploma of Higher Education (required)

**Experience**:

- Facilities management: 3 years (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 10/04/2023
Expected start date: 24/04/2023

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