Project Office Co-ordinator

5 months ago

Manchester, United Kingdom Data Communications Company Full time

We are Smart DCC
Together we're building a greener tomorrow

Connecting every home and business to a single, secure smart meter network is a huge undertaking. So you can imagine the scale - and variety - and opportunities for the people who'll help us do it.

The role

INTERNAL APPLICATIONS ONLY - Applications Close Friday 14th June

Hybrid Working.

Competitive Salary plus benefits

The Project Office Co-Ordinator will perform a key role in ensuring the governance is upheld for Programmes and Projects through the Operational Change & Transition (OCAT) Team before being handed into Operations. Operational Change & Transition Team is critical for ensuring that any change into Operations lands with mínimal disruption. OCAT exist to protect & prepare Operations for all changes.

What will you be doing?
- Programme and Project Office Delivery Support
- Setting up and maintaining of programme and project folders
- Supporting programmes and projects in ensuring adherence to OCAT Service Offering, including maintenance, monitoring and updating Programme and project...
- Plans and schedules
- Resourcing
- Risk and issue logs
- Reports
- Review cycles
- Assumptions and dependencies
- Other PMO Activities as required by role...

on behalf of assigned programmes and projects - working closely with OCAT
- Programme/Project Lead to ensure quality and standards are adhered to.
- Organising, attending and participating in programme & project update meetings and other key events.
- Acting as secretariat in appropriate meetings when required: o Recording, distributing and chasing minutes
- Action and decision logs
- Preparing appropriate materials for inclusion in key programme and project meetings.
- Responsibility for shared mailbox:

- Setting up meetings
- Supporting coordination of reports in a timely manner with managers to review and sign off in line with DCC governance and reporting cycles.
- Supporting new Project Office Co-Ordinator onboarding and offboarding activity ensuring appropriate introductions, access, training, and practice / programme induction is planned and delivered effectively.
- Representing team members in meetings in their absence.
- Chasing up deliverables, dependencies & inputs for OCAT Practice Development Support
- Supporting delivery practice resource management and planning activities.
- Supporting practice recruitment, onboarding and capability and professional development processes.
- Supporting continuous improvement initiatives and transformation activities across the delivery practice.
- Acting as secretariat in key practice meetings when required - recording, distributing and chasing actions and decisions.

What are we looking for?
- 2+ years’ experience in a programme or project related field (e.g. project co-ordinator, PMO)
- Self-starter with ‘can do’ approach, able to work independently and as part of a team in a dynamic, fast-paced environment.
- Exceptional organisation skills, with the ability to prioritise across multiple conflicting project demands.
- Strong communication both written and verbal and collaboration skills - ability to work effectively across internal and external teams.
- Ability to influence and drive improvements to project quality and ensure alignment with DCC standards and methodology.
- Demonstrable experience of working in a similar programme and project environment within a technology industry
- Competent in using Microsoft suite of tools including Outlook, Word, PowerPoint, SharePoint, Excel, Teams and working knowledge of MS Project Desirable
- Experience of using a PPM toolset to manage plans, resources, risks and issues.
- Knowledge of project management practice. Person Specification
- Excellent organisation skills - managing own tasks and those of other team members.
- Work collaboratively with external stakeholders/Users/Customers.
- Analytical with ability to solve problems, prioritise conflicting demands.
- Effective communicator - both written and spoken.
- Working in high pressure environments

**About the DCC**:
At the DCC, we believe in making Britain more connected, so we can all lead smarter, greener lives. That desire to make a difference is what drives us every day and it wouldn’t be possible without our people. Each person at the DCC brings a special kind of power to the business, and if you join us, we’ll give you the means to unleash yours. Here, we depend on each other and hold each other accountable. You have the power to challenge and make change, to take the initiative and enjoy real responsibility. Whether it’s doing purposeful work, helping us grow or building the career you want - we’ll give you the support to do it all. Our secure network for smart meters is transforming Britain’s energy system and helping the country’s fight against climate change: we want you to be part of our journey.

**Company benefits**:
The DCC’s continued success depends on our people. It’s important to us that you enjoy coming t

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