Bursary and Attendance Officer

3 weeks ago

AshtonUnderLyne, United Kingdom Stamford Park Trust Full time

**Post**:
**Bursary and Attendance Officer**

**Salary/Grade**:
**Grade 5 SSP7-10 £21,394 - £23,367pro rata**

**(Actual salary £19,612 - £21,420)**

**Working Hours**:
**Full-time, 36 hours per week, TTO +10 days**

**Responsible to**:
**Director of Engagement and Achievement**

**Main purpose of the post**:

- Be the college focal point for 16-18 student financial support.
- Deliver outstanding customer service in the provision of advice, guidance and assistance regarding financial support available to college students.
- Provide a specialist service to assist the college in meeting their targets in relation to college attendance and reducing persistent absence.
- Liaise with the Trust Central Finance Teamcolleges finance department in regards to payments.
- To work closely with the Senior Tutor team in ensuring a coordinated approach to dealing with student absence.

**Main Duties**:
**1.** **Operational/Strategic Planning**

1.1 Understand financial support options available to students and be able to provide advice to staff on entitlements and promote financial assistance to all students, parents and carer.

1.2 Deal sensitively with student, parent and carer queries and concerns and signpost to other internal or external support services as appropriate.

1.4 Monitor and produce monthly reports on actual bursary spend and projected outturn for the Senior Leadership Team, identifying under/over spend across all bursary funding streams

1.5 Ensure compliance with Financial Regulations and Procedures.

1.6 To maintain up to date knowledge of Government bursary funding requirements and guidance, and highlight amendments to policies, as required.

1.7 Liaise with the internal and external auditors when onsite and assist with their requirements.

1.9 Update financial support information using relevant computer-based systems working alongside the MIS/Finance teams where appropriate. Including regular checks of information stored electronically, in order to ensure the integrity of the data held on College systems and compliance with audit requirements.

1.10 Ensure that students, parents, carers and staff are aware of financial support available through promotion of bursary funds at college open events or through talks.

1.12 Administer bus passes for eligible students.

1.13 Discuss attendance issues with students, parents, carers and liaise with Senior Tutors regarding their attendance and other student related issues.

1.14 Advise the college on strategies to promote the regular and punctual attendance of all students and assist with the implementation of the strategies.

1.1 Administer bus passes for eligible students.

1.15 Implement an attendance reward system.

1.16 Analyse absence data, identifying unexplained absences and checking/updating the college’s tracking and monitoring system (Cedar) in liaison with Senior Tutors, Senior Tutor Managers and the Safeguarding Team.

1.17 Investigate the reasons for student absence by making appropriate enquiries.

1.18 Attend Senior Tutor Meetings to provide regular updates in relation to financial support/services for students as well as general trends/concerns about student absenteeism.

**2.** **Staffing**

2.1 Work collaboratively as part of a team to share good practice.

2.2 Work flexibly providing cover for absent colleagues when required.

2.4 Build strong working relationships with a range of teams cross college to ensure high quality and coherent services to students.

**3.** **Students**

**Safeguarding**

3.1 Commit to safeguarding and protecting the welfare of children and young people by ensuring effective implementation of the safeguarding policy/procedures and Prevent Strategy.

**Discipline**

3.2 Take responsibility for promoting good standards of behaviour and conduct in students by implementing and monitoring/reporting breaches of the Student Conduct and Discipline policy.

**Support for Students**

3.3 Work collaboratively with pastoral and inclusive learning support teams to ensure that all students, regardless of ability, receive the support they need to achieve their potential.

**Learner Involvement**

3.4 Contribute to the development and implementation of the Student Involvement Strategy in order to improve the quality of provision and to respond appropriately to student needs.

**4.** **Quality Assurance**

4.1 Contribute to the Self-Assessment Report and Quality Improvement Plan within the pastoral team.

4.2 Participate in the College’s Performance Management Review system and have an annual review meeting with your line manager.

**5.** **Equality and Diversity**

5.1 Promote equality and diversity through the role.

5.2 Create a purposeful, positive and supportive teaching environment, sensitive to equality and diversity.

**6.** **Management Information and Administration**

6.2 Track and monitor attendance and punctuality.

**7.** **Communications**

7.1 Promote the bursary scheme at events such as assemblies, taster days

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