Project and Office Administrator

3 weeks ago


Portsmouth, United Kingdom Omnia Full time

**Main Duties and Responsibilities**:
You will be responsible for assisting the Business & Finance Manager and the Project Teams in delivering Omnia’s services to our Clients. Duties will include:

- Administrative duties to support the Business & Finance Manager;
- Raising, checking and issuing of Purchase Orders;
- Collating & checking supplier invoice and credit notes;
- Producing monthly Sales Invoices on Workflow Max/Xero;
- Booking accommodation and travel for the Project Team;
- Answer and directing of calls;
- Ordering of stationery and office consumables;
- Booking in plant and machinery for site works;
- Inputting financial data into Xero accountancy software;
- Liaising with Clients, suppliers and other staff;
- Management of tender portals/website,
- Processing timesheets;
- General office administrative duties will include but not limited to
- Data input
- Filling
- Printing
- Photocopying

**Key Skills and Attributes**:

- Punctual and reliable;
- Good attention to detail;
- Good coordination and communication skills;
- Good interpersonal skills;
- Maintaining confidentiality, discretion and professionalism at all times;
- Good IT skills including being competent in IT programmes such as Word, Excel and Powerpoint;
**Other Duties**:
Other such reasonable duties within the general scope of the job title, at line manager’s direction

**Job Type**: Part-time

**Benefits**:

- Cycle to work scheme
- Discounted or free food
- On-site parking


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