Event Operations Coordinator

2 weeks ago


Beckenham, United Kingdom Eclipse Presentations Full time

**Position**: Event Operations Coordinator
**Location**: South London
**Salary**: £28,000

**About Eclipse Global**:
Eclipse Global is a leading name in live event production, specialising in delivering unforgettable experiences for clients through innovative audio-visual solutions. Our team is a diverse group of dedicated professionals who strive for excellence in events of all scales and formats. We're currently on the hunt for an organised, detail-oriented Event Operations Coordinator to join our team and ensure the smooth execution of events through efficient management of transportation requirements.

**What You'll Do**:
As our Event Operations Coordinator, you will:

- Play a crucial role in successful live events by managing transport-related requirements.
- Collaborate with our production, warehouse, and supplier teams to ensure sufficient vehicle availability for all jobs.
- Coordinate operational "firefighting" activities, including last-minute scheduling changes, problem-solving, and additional transport.
- Update changes in the company's daily schedule.
- Manage Company Operators Licence, adhering to legislation and making necessary adjustments.
- Oversee the maintenance of all company and rental vehicles as per licence requirements, including servicing, insurance, licensing, repairs, accident reporting, etc.
- Manage drivers, monitoring driver hours, checking licences, and conducting inductions.
- Ensure compliance with all vehicle and driver legislation.
- Handle additional transportation tasks, such as parking fines, supplier account management, and congestion charging.
- Provide cover for scheduling transport and run on-the-day schedule, ensuring everything is going according to plan and making necessary adjustments.
- Book transportation for crew members as required.
- Answer phones, handle enquiries, and delegate to the appropriate team member as required.
- Participate in an on-call rota to handle out-of-hours emergency assistance.

**What We're Looking For**:

- Knowledge of UK Drivers’ Hours Law.
- Previous experience in a similar role.
- Exceptional planning and organisational skills with experience in data entry.
- The ability to problem-solve under pressure.
- Excellent attention to detail and the ability to work to tight deadlines.
- Proficiency in report and summary creation.
- Proficiency in MS Excel.

**Why Join Us**:
At Eclipse Global, you'll be part of a supportive team where diversity and career growth are celebrated. We offer a dynamic and inclusive workplace that encourages personal and professional development. You'll play a key role in ensuring the smooth operation of our exciting live events and contribute significantly to our continued success.

**Salary**: From £28,000.00 per year

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Sick pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Beckenham: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Microsoft Excel: 2 years (preferred)
- Operations management: 1 year (preferred)

Work Location: In person



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