Event Operations Coordinator

2 weeks ago


Beckenham, Greater London, United Kingdom Eclipse Presentations Full time

Position:
Event Operations Coordinator

Location:
South London

Salary:
£28,000

About Eclipse Global:


Eclipse Global is a leading name in live event production, specialising in delivering unforgettable experiences for clients through innovative audio-visual solutions.

Our team is a diverse group of dedicated professionals who strive for excellence in events of all scales and formats.

We're currently on the hunt for an organised, detail-oriented Event Operations Coordinator to join our team and ensure the smooth execution of events through efficient management of transportation requirements.


What You'll Do:

As our Event Operations Coordinator, you will:

  • Play a crucial role in successful live events by managing transport-related requirements.
  • Collaborate with our production, warehouse, and supplier teams to ensure sufficient vehicle availability for all jobs.
  • Coordinate operational "firefighting" activities, including lastminute scheduling changes, problemsolving, and additional transport.
  • Update changes in the company's daily schedule.
  • Manage Company Operators Licence, adhering to legislation and making necessary adjustments.
  • Oversee the maintenance of all company and rental vehicles as per licence requirements, including servicing, insurance, licensing, repairs, accident reporting, etc.
  • Manage drivers, monitoring driver hours, checking licences, and conducting inductions.
  • Ensure compliance with all vehicle and driver legislation.
  • Handle additional transportation tasks, such as parking fines, supplier account management, and congestion charging.
  • Provide cover for scheduling transport and run ontheday schedule, ensuring everything is going according to plan and making necessary adjustments.
  • Book transportation for crew members as required.
  • Answer phones, handle enquiries, and delegate to the appropriate team member as required.
  • Participate in an oncall rota to handle outofhours emergency assistance.

What We're Looking For:

  • Knowledge of UK Drivers' Hours Law.
  • Previous experience in a similar role.
  • Exceptional planning and organisational skills with experience in data entry.
  • The ability to problemsolve under pressure.
  • Excellent attention to detail and the ability to work to tight deadlines.
  • Proficiency in report and summary creation.
  • Proficiency in MS Excel.

Why Join Us:

At Eclipse Global, you'll be part of a supportive team where diversity and career growth are celebrated. We offer a dynamic and inclusive workplace that encourages personal and professional development.

You'll play a key role in ensuring the smooth operation of our exciting live events and contribute significantly to our continued success.


Salary:
From £28,000.00 per year

Benefits:

  • Company events
  • Company pension
  • Cycle to work scheme
  • Sick pay

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Beckenham: reliably commute or plan to relocate before starting work (required)

Education:

  • GCSE or equivalent (preferred)

Experience:

Microsoft Excel: 2 years (preferred)

  • Operations management: 1 year (preferred)

Work Location:
In person
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