Event Operations Coordinator
2 weeks ago
Position:
Event Operations Coordinator
Location:
South London
Salary:
£28,000
About Eclipse Global:
Eclipse Global is a leading name in live event production, specialising in delivering unforgettable experiences for clients through innovative audio-visual solutions.
Our team is a diverse group of dedicated professionals who strive for excellence in events of all scales and formats.
We're currently on the hunt for an organised, detail-oriented Event Operations Coordinator to join our team and ensure the smooth execution of events through efficient management of transportation requirements.
What You'll Do:
As our Event Operations Coordinator, you will:
- Play a crucial role in successful live events by managing transport-related requirements.
- Collaborate with our production, warehouse, and supplier teams to ensure sufficient vehicle availability for all jobs.
- Coordinate operational "firefighting" activities, including lastminute scheduling changes, problemsolving, and additional transport.
- Update changes in the company's daily schedule.
- Manage Company Operators Licence, adhering to legislation and making necessary adjustments.
- Oversee the maintenance of all company and rental vehicles as per licence requirements, including servicing, insurance, licensing, repairs, accident reporting, etc.
- Manage drivers, monitoring driver hours, checking licences, and conducting inductions.
- Ensure compliance with all vehicle and driver legislation.
- Handle additional transportation tasks, such as parking fines, supplier account management, and congestion charging.
- Provide cover for scheduling transport and run ontheday schedule, ensuring everything is going according to plan and making necessary adjustments.
- Book transportation for crew members as required.
- Answer phones, handle enquiries, and delegate to the appropriate team member as required.
- Participate in an oncall rota to handle outofhours emergency assistance.
What We're Looking For:
- Knowledge of UK Drivers' Hours Law.
- Previous experience in a similar role.
- Exceptional planning and organisational skills with experience in data entry.
- The ability to problemsolve under pressure.
- Excellent attention to detail and the ability to work to tight deadlines.
- Proficiency in report and summary creation.
- Proficiency in MS Excel.
Why Join Us:
At Eclipse Global, you'll be part of a supportive team where diversity and career growth are celebrated. We offer a dynamic and inclusive workplace that encourages personal and professional development.
You'll play a key role in ensuring the smooth operation of our exciting live events and contribute significantly to our continued success.
Salary:
From £28,000.00 per year
Benefits:
- Company events
- Company pension
- Cycle to work scheme
- Sick pay
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Beckenham: reliably commute or plan to relocate before starting work (required)
Education:
- GCSE or equivalent (preferred)
Experience:
Microsoft Excel: 2 years (preferred)
- Operations management: 1 year (preferred)
Work Location:
In person
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