Early Careers HR Team

2 weeks ago

London, United Kingdom Allen & Overy Full time

We are currently recruiting for an
- **HR Specialist** to join our Early Careers HR Team in the London office on a 12 month contract. This role will work with the team to provide a high level of both HR operational support and HR advice to trainee solicitors, future trainees, solicitor apprentices and trainers. The Early Careers HR Team sits within the global HR function.**Role and responsibilities**

Trainee Secondment Process:

- Overseeing the trainee client secondment on-boarding process.
- Managing any incoming trainee secondments (and the associated induction process, for example).

Seat Plan:

- Manage the London trainee seat plan. Responsibilities include: analysing trainee seat preferences and preparing the seat plan, ensuring that trainees meet the necessary Solicitors Regulation Authority (SRA), and firm, requirements throughout their training contract.
- Liaising with the business - including trainee supervising partners - regarding allocations, to ensure a smooth seat rotation every six months.
- Arrange training for any new trainers, in each rotation.

Performance Development:

- Co-ordinate the performance review process: involves the communication of key deadlines to trainees and trainers, monitoring completion of performance reviews and analysing performance rating allocations across the trainee population.
- Co-ordinate, organise and lead the trainee moderation process for each seat, in line with policy.
- Work with trainers to identify individuals who may benefit from further support and mentoring.
- Provide training to first seat trainees on the performance review process at A&O.
- Provide training to new trainers on the role of a trainer and best practice.

Sickness Absence:

- Responsibility for managing and/or supporting the HR Manager with sickness absence matters - responsibilities include: (i) the proactive management of trainee sickness absence; (ii) conducting return to work or absence review meetings; and (iii) making Occupational Health referrals (where applicable).

Future Trainees & Trainee induction:

- Plan and work with the Early Careers HR Assistant and Senior Assistant to co-ordinate trainee inductions.
- Proactively manage and support future and current trainees with reasonable adjustments to be made during their training contract.
- Oversee the co-ordination of various events for future trainees/current trainees, including those taking place: (i) while future trainees are at law school; and (ii) when trainees are in the business (including in relation to seat planning, for example).

Qualification:

- Oversee the SRA admissions process to ensure that all trainees are admitted on time.
- Assist with exit interviews with trainees who are leaving the firm at the end of their training contract.

General:

- Work with the training team to ensure that all trainees, undertaking an England & Wales training contract globally, complete the required Professional Skills Course modules prior to qualification.
- Deliver presentations and training on key processes including the trainee secondment process, seat planning and trainer training.
- Advising trainees and trainers on best practice, policies and procedures.
- Providing confidential guidance to trainees.
- Providing HR operational service to trainees and trainers.
- Answering ad-hoc internal/external HR queries.
- Providing guidance to the Early Careers HR Assistant and Senior Assistant in Belfast.
- Liaising with a range of internal and external contacts e.g. Training Principal, Global Mobility team, international and London HR teams, trainers, Supervising Partners, the SRA (where applicable).
- Assisting the HR Manager with ad-hoc projects and tasks.
- Ensure that Diversity, Equity and Inclusion initiatives, together with Mental Health & Wellbeing, are imbedded into the teams working practices and trainees are involved in shaping trainee related initiatives.

**Key requirements**
- Proven HR experience in a professional services organisation with experience of working with a graduate population, ideally within the legal sector
- Graduate calibre, ideally CIPD qualified or similar certification
- Can demonstrate strong relationship building and influencing skills
- Some experience of presenting to large groups and running events
- Good knowledge of current employment law particularly in relation to performance management and absence management
- Ability to be flexible and work across a wide range of client groups
- Excellent attention to detail, prioritisation and organisational skills
- Excellent communication (verbal and written) and interpersonal skills
- Proven ability to combine excellent technical knowledge with sound commercial judgement and to influence decisions
- Resilient; able to understand that credibility has to be earned in this environment and may take time
- Collaborative team player with the ability to work in a fast paced, intellectually rigorous environment
- Ability to work with diplomacy and tenacity and

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