Team Administrator

2 months ago

Nottingham, United Kingdom NHS Nottingham & Nottinghamshire Integrated Care Board Full time

Are you passionate about providing excellent administrative support? Are you organised, able to work confidentiality with good attention to detail? If so, we have the perfect opportunity for you to make a meaningful impact as a Team Administrator for our Primary Care Transformation Team.

We are looking for a highly motivated individual to join a small team providing and coordinating administrative and secretarial services for the Primary Care Transformation Team. You will be required to support the team with all areas of administration including diary management and minute taking.

The post will involve some travel across the Nottinghamshire area.

You'll be responsible for providing comprehensive administrative support to the Primary Care Transformation Team, ensuring confidentiality and discretion are upheld at all times.

Additionally, you'll offer personalized administrative assistance to the Primary Care Director and Heads of Primary Care Transformation, managing diaries, handling communications, and facilitating smooth operations.

The Primary Care Transformation Team works with colleagues within the Integrated Care Board, the GP practices, Primary Care Networks and partners to sustain and improve primary care services for our population.

At present, the majority of Primary Care Transformation Team work from home the majority of the time. We encourage everyone to attend the office on one day per week and this may increase in future.

NHS Nottingham and Nottinghamshire Integrated Care Board (ICB) is a strategic component of the Integrated Care System (ICS) across Nottingham and Nottinghamshire. We were formed with the intention to improve population health and collaborate with local partners (NHS, Local Authority and Third Sector) to deliver high quality health and social care provision to our local population.

We have accountability for the system delivery of the ICS’ priorities such as improving outcomes in population health and healthcare, tackling inequalities in outcomes, experience, and access, enhancing productivity and value for money, and helping the NHS support broader social and economic development.

We seek to improve the patient experience and are committed at looking at innovative ways we can improve care and offer access and choice to our patients. Patients are at the heart of everything we do and it’s important that they are involved not just in decisions about their individual care, but also in the decisions that shape the health services delivered locally. In conjunction, with patient experience and the growing demands of our population; we are facing significant financial challenge. We are required to reduce expenditure to sustainable levels (ICS 5-year strategic plan).

The ambitions are great, but so are the opportunities to be part of our new and evolving organisation, to make positive impactful change to the health and social care agenda across Nottingham and Nottinghamshire.

Providing a comprehensive and confidential administrative and secretarial support service in accordance with the needs of the Primary Care Transformation Team.

Providing provide personal administrative support to the Primary Care Director and Heads of Primary Care Transformation, including diary management, message management, opening and distribution of mail, operation of brought forward systems, dealing with telephone calls and enquiries, production of documents, as well as any other general administrative support services required such as photocopying, collating of documents and filing.

Liaising with both internal staff and external organisations to enable effective and efficient communication.

Arranging meetings and providing support services, such as booking venues, refreshments and equipment.

Attending meetings, including some at locations away from the office base, in order to take minutes and provide other administrative support.

Maintaining the team’s filing systems (electronic and paper), ensuring compatibility of files, easy access, making maximum use of shared information, electronic filing and software packages, and ensuring confidentiality of centrally stored documentation.

Gathering and collating information for distribution.

Researching documents / information using the Internet.

Providing administrative support to the management of contracts.

Planning and organisation of own time, making decisions on prioritisation of workload.

Working with and liaising with other Team Administrators / PAs across the Nottingham and Nottinghamshire ICB to provide an effective network of communications including being flexible to cover other administrators’ general duties as required and appropriate.

Implementing administrative and secretarial policies and proposing changes to working practice to effect improvement into the working area.

Undertaking mandatory training and any necessary personal development to meet the objectives of the directorate.

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