Maintenance Planner/scheduler

3 months ago

London, United Kingdom Integral UK Full time

Maintenance Planner/Scheduler

Location: Omnicom/Cardinia Real Estate Portfolio

Reporting to: Account Manager

Hours: 08:00 - 17:00 (Monday to Friday)

**Position Concept**

A SME (Subject Matter Expert) role working within the MEP Engineering function of one of JLL's key client portfolios.

The Maintenance Planner/ Scheduler will be responsible planning, scheduling and co-ordinating all maintenance activities across the

London Portfolio. Working closely with the account and client team, responding to requests in a timely and detail-oriented manner.

Ensuring exceptional customer service is provided to both internal and external clients and key stakeholders.

Communication is key in this role to keep the client and management team informed of any elevated risk or potential events of default,

as necessary. The Maintenance Planner/ Scheduler will need co-ordinate with the client and the maintenance team to ensure the optimum

technician utilisation with mínimal disruption to client operations. to make recommendations for mitigating potential risk made based

on research, due diligence, inspections, OCP audits and reviews.

Key Tasks

**Duties to include**:
Lead efforts to improve overall maintenance program effectiveness through continuously improving preventive maintenance

strategy

Robust understanding on how to fully utilize a computerized maintenance management system (CMMS).

Plans maintenance activities and determine PM frequencies on a daily, weekly, and monthly basis utilizing CMMS and other tools.

Complies with all account CMMS standards and specifications to ensure database integrity and standardization

Develops CMMS training materials and conducts trainings

Optimizes the maintenance inventory by balancing workload by time period and available labour, supports parts and material

procurement tasks, associate's material to job plans for auto orders, and works with engineering to optimize maintenance schedules

Reviews and prioritizes requests, determines activities required for completion of work and sets completion date

Visits job sites for work order clarification, communicates with work order requesters as needed

Coordinates with client representatives to understand their needs and to ensure the work schedule takes account of the downtime

windows negotiated with clients, where necessary.

Works with Facility Managers, operations and technicians as required to complete the work.

Tracks KPI metrics for work completed past due, labour hours, inspections, and asset costs.

Analyses metrics from the CMMS to improve uptime and reduce costs and maintain quality data

Assists the Engineering Manager and FM team in various duties

Conducts monthly building audits

Complies with all safety, security and Company policies and procedures

Creates and runs various work order metrics reports as needed

Preparing/Planning and Supporting Specialist Vendor Planned, Reactive and Corrective Works, ensuring relevant Change

Management approval is submitted for all critical works.

Attend Weekly Team meetings and Quarterly Team Meetings when scheduled.

Actively contribute to continuous improvement of safe systems of work, ensuring compliance with relevant HSE policy and

procedures. Including TBT's and Near Miss/Good Catch Reporting.

Review service reports of all Specialist Vendors, chasing any recommendations/follow up actions with Specialist Vendors.

Proactively attend nominated training courses as identified by INTEGRAL management in line with the account training matrix. Drive

a positive culture within the team, regarding personal development and training.

**Personal Specification**:
Familiarity with working with multiple CMMS (Computerised Maintenance management Systems).

You have 3-5+ years' experience in a similar role and have skills to lead and influence others.

You have experience in developing and/or implementing CMMS for asset management purposes

You have experience in using and configuring CMMS to support asset management.

You can audit your own work.

You are open and have good communication skills.

You are proficient with Word and excel and have a keen interest in technology.

You strive for excellence in what you do and share ideas for improvement.

You work efficiently and can meet tight deadlines with professionalism and service focused approach.

You are adaptable to work to requests and projects that may vary.

Excellent communication skills and the ability to deal with all levels of staff/management/customers.

A high level of initiative, with drive to continuously improve the operation.

Collaborative Team Player, who works effectively to achieve common goals.

In the role you will work across the Cardinia Real Estate campus (Currently 3 Sites in London)

You will work independently reporting to the Account Manager.

You will work over a 5-day week, Monday to Friday.

On occasion you may be required to work weekends or bank holidays, this will be arranged in advance.

Every d

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