Admin Assistant

5 months ago

London, United Kingdom UK Health Security Agency Full time

**Details**:
**Reference number**:

- 337623**Salary**:

- £26,392 - £26,994- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Type of role**:

- Science**Working pattern**:

- Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Colindale, LondonAbout the job

**Job summary**:
**NCTC Admin Assistant**

**Grade AO (Inner) - £26,392 to £26,994**

**UKHSA Colindale**

**Permanent Contract**

Are you looking for a job that offers a dynamic work environment and the opportunity to work with a team of talented professionals? Join the Culture Collections, a Biological Resource Centre that offers a service of maintaining and supplying strains of these vital resources. You will be part of a fully integrated service that supports science with significant scientific, manufacturing and business activities.

As an Admin assistant, you will work collaboratively with all members of the team and/or Directorate to provide an accurate and effective administrative support service. You will work with mínimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties. You may work with colleagues who are based across the country at different sites and/or who work remotely.

**UKHSA Colindale - On-site**
- *Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*_

**Working Pattern - **Part Time - 22.5 hours per week,

**Job description**:
**Responsibilities section**:
The job holder will be required to carry out the following responsibilities, activities and duties:

- Provide comprehensive administrative support to teams across the Directorate, including diary management of one or more senior staff, if required.
- To be responsible for dealing with telephone enquiries and other communications that may require a high degree of tact, diplomacy and confidentiality.
- Action routine correspondence, prepare acknowledgements and response letters as requested.
- Collate information and data to produce reports and documents as required; some may be confidential and/or complex.
- Assist with the dissemination and/or collation of information/returns for business operations in a timely manner.
- Provide Incident Co-ordination administrative cover on rotation as required (if applicable)
- Improve the quality of services and contribute to the improvement of the administration service.
- To be responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently.
- Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

**Please see full duties and responsibilities attached**

**Person specification**:
**Essential Criteria**:
**Essential**
- Communicate clearly and concisely both orally and in writing. Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money.
- Ability to prioritise own work and work with mínimal supervision
- Ability to produce work that is accurate in a timely fashion, whilst multi-tasking and working in a busy environment
- Ability to follow guidance, policies and processes, including handling sensitive and confidential data
- Ability to handle telephone enquiries and receive visitors
- IT skills and Microsoft Office experience, including Word, Outlook, Excel and PowerPoint or equivalent

**Desirable**
- Talk to relevant people to get advice and information when unsure how to proceed
- Experience handling sensitive and/or confidential data
- Experience of arranging meetings and supporting events and taking minutes
- Experience of working in an office environment

**Benefits**:

- Alongside your salary of £26,392, UK Health Security Agency contributes £7,215 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:
**Selection process details**

**STAGE 1 - APPLICATION & SIFT**:
If you are successful at this stage, you will progress to an interview.

**STAGE 2 - INTERVIEW**

This competition will involve an interview by video.

Your Statement of Suitability should outline your skills, experience,

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