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Administrator and Front of House Support

4 months ago

Devon, United Kingdom Bray Leino Full time

**About the role**:
You will have the opportunity to work in an exciting and varied role, helping out with administration tasks and providing front of house support to the agency. Reporting into the office manager you will be involved in many things, from welcoming visitors into the agency and setting up meeting rooms to ensuring senior managers expenses requests are processed and managing the ‘Spin to Win’ anniversary gift programme.

**Location**:
Devon

**Salary**:
£20,525 - £24,000

+ benefits

**Key responsibilities**:
Key responsibilities:

- Provide admin support to the senior management team, completing daily timesheets, supporting with monthly expense submissions and general admin support.
- Support the social team with community events.
- Welcoming visitors to the company.
- Setting up and clearing boardrooms to ensure meetings run smoothly.
- Ordering of general perishable stock items and when necessary, client lunches.
- Sort any incoming mail and parcels.
- Booking couriers or taxi’s when required.
- Answering incoming telephone calls and directing to the right person in the company.
- Monitor room bookings via diary system.
- Arrange any internal First Aid/Defib training sessions and monitor the First Aid boxes to ensure they have in-date contents.
- Assist with the annual submission to the IPA on continuous professional development by issuing invites and tracking attendance of internal training sessions. Running monthly reports to ensure that staff are recording CPD time and maintaining a central record of appraisal dates and images or photos taken during training events.

**What we are looking for...**:
You will need to be an organised and enthusiastic person who is happy to get stuck in an help out with a wide range of tasks and responsibilities. You will be a confident communicator with excellent interpersonal skills, speaking to all levels of people over the phone and in person. You will be happy to work independently and be self-motivated to do the best job possible.

**How we hire**:

- We keep things simple, so our recruitment process should be quick and pain-free
- You may need to visit us a couple of times to ensure you meet everyone you need to
- For some roles, we’ll likely ask you to show us your portfolio