Sales & Administration Assistant

3 days ago

Carterton, United Kingdom AirTanker Full time

Company OverviewAirTanker is one of the world’s most exciting aviation innovations and we offer a diverse range of roles in our unique environment, based in the heart of the picturesque Cotswolds.

**Sales & Administration Assistant**
**Purpose of the Role**
- To provide efficient and timely administration and sales support to the Sales Manager and the wider Sales Team, providing co-ordination and support for sales and leasing activity from marketing aircraft availability, contracting flying through to post flight reconciliations and contract close out with external customers and internal stakeholders._

**Responsibilities**:

- Key accountabilities:

- To proactively support the Sales Manager and wider Sales Team in day to day sales and customer account management activity and act as the focal point for coordinating and arranging Sales Team activity and diaries.
- Assist and support the administration and co-ordination of ACMI lease and charter sales activity of the civil registered aircraft to Airlines, Brokers, Freight Forwarders and Cargo & Freight Company’s to meet Sales Team targets and objectives.
- Provide and support the administration and co-ordination of ACMI sales contracting, communication, flight set-up including the collation of commercial data for flight brief production, insurance, pre-flight checklists, file management, lender approvals and invoicing with all internal departments, customer and/or external stakeholders.
- Co-ordination and administration of post flight reconciliations (block and flight hours and additional services)
- Responsible for administration & reporting of Civil Flying databases, delay stats and history, block hour reports, fuel info for carbon trading to charter sales and lease customers.
- To be the Information Asset Owner (IAO) on behalf of the Sales Team and take responsibility for:

- Ensuring all data is kept up to date to produce weekly / monthly reports on performance and delays for the Sales Manager.
- Administer and update competitor databases and report on this data as required.
- Provide monthly reports on sales activity and liaise with the Finance Team on month end reports of both utilisation and revenue.
- Create and amend documents in accordance with AS.2000 Document Management Procedure. Own the Sales & Leasing specific policies and procedures (AS.L 900) and ensure the documents are kept updated and filed accordingly.
- Assist on coordination and collation of data and information as required for EDG opportunities.

**The Individual**
- GCSE’s that include Maths and English at grade 9-4 (A*-C)
- Preferably educated to A Level
- Confident with excellent interpersonal skills.
- Flexible, able to adapt to change/competing deadlines and re-prioritise as needed in order to maximise results and customer satisfaction.
- Excellent organisation and administrative skills.
- Good customer service skills and deadline focused
- Accurate, logical with strong attention to detail.
- Proficient user of Microsoft Office (Word, Excel and Powerpoint).

**The Reward**

Working with like-minded people, you’ll also find a warm welcome here at the AirTanker community. We have an annual diary of organised events from family days and summer festivals, to a social scene that has gone from strength-to-strength as we have grown. We will earn your commitment, offering you a unique opportunity to play a crucial part in a pioneering service that is working to deliver unparalleled support to the RAF and UK armed forces.
On top of your basic salary, you’ll receive;
- Private Medical Insurance
- Electric Vehicle Scheme
- Hybrid working available (not applicable to rostered and shift based employees)
- Health Cash Plan
- Life Assurance Cover
- Income Protection
- Contributory Pension Scheme
- Local Gym Discount
- Plane Saver (Credit Union)
- Family fun days/ battlefield tours/ onsite bar
- ___________________________________________
**About AirTanker**
AirTanker was established in 2008 to deliver Voyager, the RAF’s new air-to-air refuelling and air transport aircraft. Working alongside full time RAF personnel and Reservists, we blend the best of civil and military aviation expertise to carry out our mission.
We are proud to invest in our people, employee wellbeing and our vision to be a diverse and inclusive employer.
Joining AirTanker could be the best decision you make

**Additional Information**
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