Reception and Events Coordinator

3 weeks ago

London, United Kingdom Vivat Bacchus Full time

Join the Vivat Bacchus Farringdon Team as a Reception & Events Coordinator (Monday to Friday)

Are you an exceptionally organised individual who thrives in an autonomous work environment? Do you possess a strong drive for success, impeccable administrative skills, and an unwavering commitment to delivering excellence in every detail?

At Vivat Bacchus, we go the extra mile and embrace proactive approaches as part of our core values. Our Reception & Events Coordinator plays a pivotal role within our team, and we're seeking an individual who embodies the following qualities:

- Highly Organized & Proven Administrator - Your knack for organization and proven administrative expertise set the foundation for your success.
- Creative Problem Solver - Tackling challenges creatively is your forte, ensuring smooth operations even in complex situations.
- Discreet & Trustworthy - Impeccable integrity, honesty, and loyalty define your character, and you maintain utmost discretion in all dealings
- Articulate & Numerically Proficient - Your communication skills shine, and your proficiency in tools like Google Suite is top-notch.
- Exudes Professionalism - Your demeanor carries gravitas, reflecting your professionalism in every interaction.
- Friendly & Approachable - Your upbeat and approachable nature fosters positive relationships within the team and with clients.

In this hands-on role within our bustling restaurant, your role entails:

- A deep passion for delivering excellent service.
- Respectful and positive interactions with both customers and colleagues.
- Proficient English language skills.
- Exceptional grooming and presentation.
- Eligibility to work in the United Kingdom.

**Benefits Await**
- Career Progression - Opportunities to grow within the Vivat Bacchus family.
- Venue Discounts - Enjoy discounts across our venues.
- Weekends & Holidays Off - Maintain work-life balance.
- Cycle to Work Scheme - Embrace eco-friendly commuting.
- Annual Staff Events - Join in on our special gatherings.

**Key Responsibilities**
- Proactively oversee Reception operations to maximize business during service hours.
- Manage the reservation system efficiently.
- Provide valuable support to the Events Manager, assisting in client inquiries, proposals, and venue tours.
- Foster clear communication with Management teams regarding events.
- Craft precise Events Run Sheets and handle tasks like table plans, name cards, and personalized materials for events.
- Manage invoicing, payment details, deposits, and billing information updates on booking platforms.
- Collaborate with the Marketing and Communications Manager to maintain an updated corporate database.
- Maintain accurate spreadsheets of monthly events.
- Contribute to the creation of event flyers and corporate brochures as needed.

At Vivat Bacchus, this is more than just a job; it's a way of life. If this resonates with you, we're eager for you to reach out and connect. Your journey with us awaits

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