Accounts Administrator

4 weeks ago


Kilmarnock, United Kingdom TCS Response Ltd Full time

**About us**

We are a well known interior fit out/roofing and refurbishment contractor, therefore experience in the Construction/Refurbishment Industry is essential for this role.

**Responsibilities**:

- Process supplier invoices, matching the invoices to PO's on SAGE 50
- Process subcontractor invoices, matching the invoice to PO's on SAGE 50
- Ensure all credit notes are received and processed on SAGE 50
- Effective communication with suppliers to resolve any invoicing discrepancy issues
- Supplier statement reconciliations
- End of Month procedures
- Processing Debit Card Receipts on SAGE 50
- Processing Sales Invoices on SAGE 50
- Microsoft Office efficient, priority on Excel and Outlook
- Variety of other finance duties as and when required
- Perform various administrative tasks to support the smooth operation of the office
- Greet and assist visitors, ensuring they feel welcome and attended to
- Manage office supplies, including ordering and restocking as needed
- Maintain office cleanliness and organization
- Handle incoming and outgoing mail and packages
- Assist with scheduling appointments and coordinating meetings
- Perform data entry and maintain accurate records
- Support the team with clerical duties as assigned

**Requirements**:

- Proficient in computer skills, including knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides)
- Familiarity with SAGE software is compulsory - Purchase Ledger - process supplier and sub contractor invoices, statement reconciliation, create new accounts - Sales Ledger - raise new invoices and allocate payments. Ensure correct end month payments with Suppliers and Sub Contractors.
- Booking Company vehicles servicing and Repairs
- Process Debit and Credit Card transactions.
- Strong typing skills with a high level of accuracy
- Excellent organizational skills with the ability to multitask and prioritize tasks effectively
- Strong attention to detail and problem-solving abilities
- Excellent written and verbal communication skills
- Professional phone etiquette and customer service skills
- Team player in a small team with a 'can do' attitude.
- Experience in the Construction Industry is essential.

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£26,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- Certificate of Higher Education (preferred)

**Experience**:

- Customer service: 3 years (preferred)
- Administrative experience: 3 years (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- Kilmarnock, KA1 (required)

Work Location: In person


  • Accounts Administrator

    2 months ago


    Kilmarnock, United Kingdom Fusebox Full time

    Accounts Administrator/ Accounts Assistant - Are you an experienced Accounts Administrator / Accounts Assistant?If so, we are looking for an enthusiastic, dynamic, self-motivated Accounts Administrator / Accounts Assistant who will report to the Financial Controller. To work in in the fast-paced accounts department at the heart of the FuseBox distribution...


  • Kilmarnock, United Kingdom FuseBox Full time

    Accounts Administrator/ Accounts Assistant – Are you an experienced Accounts Administrator / Accounts Assistant? If so, we are looking for an enthusiastic, dynamic, self-motivated Accounts Administrator / Accounts Assistant who will report to the Financial Controller. To work in in the fast-paced accounts department at the heart of the FuseBox...


  • Kilmarnock, United Kingdom Nova Dog Chews Limited Full time

    **Position*** Finance Administrator **Company*** With a focus on growing strongly in the coming years, Nova is now looking for a Finance Administrator who will be responsible for all aspects of company bookkeeping. **Responsibility*** In this role, you will be responsible for all aspects of company bookkeeping including managing the company’s Sage...

  • Accounts Clerk

    1 week ago


    Kilmarnock, United Kingdom Braehead Foods Full time

    **Job Purpose**: **Key responsibility areas**: - Check, code and process purchase invoices to accounting system - Reconcile supplier accounts with month end statements - Communicate with suppliers to resolve invoice queries. - Process staff expense claims - Prepare weekly payment runs - Allocate purchase ledger payments - Prepare accruals for month end...

  • Sales Administrator

    4 days ago


    Kilmarnock, United Kingdom Arnold Clark Full time

    **Salary**: Competitive plus benefits **Type of work**: Permanent **Location**: Kilmarnock About the role We’re currently recruiting for a Sales Administrator to join our Kilmarnock Ford branch. Hours Full time, Monday-Friday, 8.30am-5pm About the role Our Sales Administrators are responsible for supporting our branches’ sales administration and...


  • Kilmarnock, United Kingdom Rubberseal Full time

    Due to continued growth and expansion, Rubberseal require a Financial Administrator to join our excellent team. Working from our offices in Kilmarnock, hours will be Monday to Friday 9.00 - 16.30 **Job Remit**:To ensure the smooth running of a busy administration office. The post holder will have a responsibility for ensuring that all routine office and...


  • Kilmarnock, United Kingdom IG Contracts Ltd Full time

    **Job Title: Office Administrator/Bookkeeper** **Company Overview**: - IG CONTRACTS _is a dynamic and rapidly growing groundworks SME (Small to Medium Enterprise) that specializes in small reactive groundworks repairs and small project groundworks installations. As we continue to expand our operations, we are actively seeking a dedicated and skilled Office...

  • Sales Administrator

    4 weeks ago


    Kilmarnock, United Kingdom Microtech Group Full time

    The key responsibilities for a Sales Administrator are as follows: - Receiving and processing purchase orders - Liaise with customers that have a maintenance contract and renew their ongoing contracts - Verifying orders, including customers’ personal information and payment details - Contacting prospects to inform them of our solutions and capabilities -...


  • Kilmarnock, United Kingdom Microtech Group Full time

    The key responsibilities for a Sales Administrator are as follows: - Receiving and processing purchase orders - Liaise with customers that have a maintenance contract and renew their ongoing contracts - Verifying orders, including customers’ personal information and payment details - Contacting prospects to inform them of our solutions and capabilities -...


  • Kilmarnock, United Kingdom Microtech Group Full time

    We're looking for an Accounts Administrator to work as part of our busy accounts team. **Key Skills**: - Excellent organisational skills. - Excellent communication skills, both written and verbal. - Strong relationship building capabilities. **Work Status** Full time 37.5 hours per week (Based on a 7.5 hour working day). **Job Types**: Full-time,...


  • Kilmarnock, United Kingdom Chris Kennedy Energy Ltd CK Energy Full time

    Maintaining and updating sales and customer records. - Generating quotes. - Invoicing customers and inputting information to sage. - Supporting sales with other administrative tasks if requested. - Supporting the other office staff with any other tasks if required. A Good knowledge of Microsoft office (excel, word) is required. A knowledge of Sage...


  • Kilmarnock, United Kingdom Signature Golf Full time

    **Job Title**: Administrative Assistant **Location**: Dundonald, Scotland **Hours**: 40 hours per week (Full-Time) **Starting Salary**: £22k+ per annum (Based on experience) **Start Date**: Immediate As a leading golf travel company, Signature Golf strives to be the leader in luxury golf travel for our North American clientele, offering a first-class...

  • Administrator

    1 month ago


    Kilmarnock, United Kingdom Hugh LS McConnell Full time

    McConnell is a Principal Contractor who deliver external refurbishment, modernisation and planned maintenance services for public and private sector property owners across the UK. **Job Purpose** Ensures proper flow of office procedures and supports the company by carrying out common office duties. Maintains a positive and friendly company image by acting...

  • Administrator

    1 week ago


    Kilmarnock, United Kingdom Hugh LS McConnell Full time

    McConnell is a Principal Contractor who deliver external refurbishment, modernisation and planned maintenance services for public and private sector property owners across the UK. **Job Purpose** Ensures proper flow of office procedures and supports the company by carrying out common office duties. Maintains a positive and friendly company image by acting...


  • Kilmarnock, United Kingdom Brownings The Bakers Full time

    Approx 40 hours per week - Monday to Friday 8.00am to 4.00pm. A fantastic opportunity has arisen for a trainee Administrative Assistant to join the team here at **Brownings the Bakers.** Established in 1945 by the Grandparents of current Managing Director John Gall, we are an Award-Winning family run business based in Kilmarnock, handcrafting products from...


  • Kilmarnock, United Kingdom UNISON East Ayrshire Branch Full time

    **Job Title: Branch Administrator** **Employer**: Unison East Ayrshire Branch **Hours of the posts**: 20 hours per week **Contract**: Permanent **Location**:New Unison Office, 44 Titchfield Street, Kilmarnock **Salary**: £**32,535 **per annum pro rata (based on 35 hour working week) **About UNISON**: UNISON is the UK’s leading public services trade...


  • Kilmarnock, United Kingdom WW Wales Ltd ( Butchers) Full time

    Our company is looking for a confident and enthusiastic individual with previous admin experience to join our office team and assist in the day to day tasks of the office. A good knowledge in IT and the Microsoft packages (Word, Excel, Publisher) is essential. Previous use of Sage 50 Accounts or similar packages would be beneficial but not...


  • Kilmarnock, United Kingdom William Duncan + Co Ltd Full time

    **Full Job Description**: Exciting new opportunity for a customer focused administrator in our Kilmarnock Office. William Duncan Accountants has been supporting businesses in Ayrshire and the West of Scotland for over 100 years and have in that time earned and established a reputation for constant innovation. With the opening of our recently renovated...


  • Kilmarnock, United Kingdom PVSM Full time

    This is a part time role based on our client site in Kilmarnock You will be responsible for supporting the day to day operational activities on a client site. Within the role you will have a good understanding of client requirements and services delivered on site. You will support The Facilities Manager in ensuring that services are delivered to time and...


  • Kilmarnock, United Kingdom Hugh LS McConnell Full time

    **JOB PURPOSE** Ensures proper flow of office procedures and supports the company by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone. Working Hours 9am - 5pm Monday to Thursday and 4pm on Friday at our...