Legal Support Assistant

3 months ago

Cardiff, United Kingdom Blake Morgan Full time

Location- Cardiff- Discipline:
- Business Support- Salary:
- £Competitive- Job ref:
- 005142**An example of the Roles and Responsibilities**:

- Provide administrative support to assigned fee earners
- First point of contact for clients and 3rd parties
- Assisting with client meetings as needed e.g. copying documents / ID etc
- Assist and work cooperatively with other administrators to provide support to other/non-assigned fee earners as appropriate
- Opening new client/matter in Peppermint/DMS (Document Management System) upon receipt of Risk Matrix from lawyer
- Saving template Terms of Business and template Letter of Engagement to DMS for lawyer to settle
- ID verification using IDU App where possible
- Running conflict checks, obtaining AML documents, creating the e-file and all relevant sub-files
- Undertaking SmartSearches and saving to DMS
- Printing, filing, scanning and dispatch of incoming/outgoing post
- Closing files - organising deeds/documents and accounts/billing, archiving
- Accounts/billing responsibilities including preparing entries in Peppermint, dealing with bankruptcy searches and receipts for monies in and out in accordance with our regulatory requirements, preparing WIP reports, allocating disbursements to matters, preparing draft bills for lawyer approval, managing bill issuance process
- Collating, analysis and reporting of data as required by lawyers/clients
- Conference and meeting arrangements, diary management and assisting team with business development activities
- Dealing with transactional and post-completion tasks such as liaising with IT to set up electronic data sites, preparation of bibles and filing requirements at Companies House
- Other ad-hoc tasks as required

**Skills / Experience Required**
- Demonstrates ACTS values and behaviours
- Strong IT skills and aptitude and able to adapt to new technologies and systems
- Experienced user of Word, Outlook, Excel, Teams and Zoom
- Good working knowledge of Peppermint and iManage DMS preferable (training provided)
- Good manner with clients and third parties
- Excellent communication skills are essential (oral and written)
- Ability to work productively with Partners and staff across the team
- Able to engage fully with our clients and other professionals and organisation contacts to provide an excellent service
- Highly numerate
- Strong organisational skills
- Ability to prioritise
- Willing to learn and improve skills
- A willing team player
- Positive and enthusiastic approach
- Attention to detail and accuracy
- Adaptable, flexible and ability to multi-task
- Committed to rigour around treating all clients fairly
- Focused on attributing dedication, determination and loyalty to colleagues, clients and communities
- Able to demonstrate continuous development and diversity in thinking
- Understands and complies with Information Security responsibilities commensurate with this advertised role including Data Protection and the duty of confidentiality

Blake Morgan is committed to adopting Smart Working practices, where appropriate in the context of business needs, and empowering colleagues to maximise their performance. Whilst we strive to ensure consistency of approach across the firm, there will inevitably be some differences in working practices across our business groups and business support functions. We consider each colleague's personal preferences, working styles and development needs when deciding the best arrangements to suit our clients and colleagues. A typical approach would be a blend of working in your usual office, working from another Blake Morgan office, working from a client's office and working from home. A Guide to getting the most out of Smart Working Policy is available for our colleagues. You will be a core part of the team and able to access the technology, support, training and resources you require.

Blake Morgan is one of the UK's leading full-service law firms, with offices in London, Wales, Thames Valley and the South Coast region. We provide our clients with practical and straightforward legal advice whatever their regional, national and international requirements. Our clients are commercial businesses, not-for-profit organisations, government agencies and private individuals.

Our business groups are:
Banking and Finance

Business Support Services

Commercial and Charities

Commercial Litigation

Commercial Recoveries and Travel

Construction

Corporate

Employment, Pensions, Benefits & Immigration

Private Client

Property Services

Regulatory

Our office locations and details of how to reach them are found here.

**How to Apply**

Your personal data will be processed in line with our applicant privacy policy which explains how we treat your data.

**Please note that we are currently only accepting CVs from direct applicants.** We do not accept CVs from recruitment agencies unless terms and conditions have been agreed in advance with our Resourcing Team.**

**Our Culture and Environment**

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