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School Secretary: Ermysteds Grammar School

3 months ago

Skipton, United Kingdom North Yorkshire Council Full time

**Salary: Grade E, Scale Points 6 - 9 - Salary £23,893 to £25,119 pa FTE, Actual pay - £20,712 -**
**£21,775 pa**

**Contract: Established TTO 39 weeks per annum**

**Hours: 37 per week**

**Closing Date: 05/02/2024**

**Main Purpose of the Role**

***To provide an administrative support service to the Headteacher and the School.
- The post holder is accountable for decision making, short term planning and dealing with unexpected

problems within the School Office.
- The post holder will have particular responsibility for providing administrative support for the Duke

of Edinburgh Award programme.

**Principle Responsibilities**
**Operational**
- Provision of administrative, clerical and secretarial duties as required.
- Administer basic first aid and contact parents in the event of an accident or incident involving their

child. Record accidents in accident book.
- Make appropriate decisions to problems/issues when they arise within the office.
- Report concerns and obtain support for any issues raised.
- Assist teaching and non-teaching staff with administrative queries.
- Undertake record keeping as required.

**Communication**
- Communicate effectively with other staff, Governors, visitors, contractors, pupils and their

families/carers.
- Undertake reception service to the school, acting as the first point of in dealing with routine phone

calls, taking messages and greeting visitors.

**Resource Management**
- Assist in the induction of new employees.
- Monitor stock levels, order office materials, equipment and services, negotiate on prices with

suppliers and check incoming orders.
- Attend staff meetings, training days and management team meetings by agreement with the

Headteacher.
- Participate in the School’s performance management scheme.
- Highlight additional training and supervision needs to build on your skills and knowledge.
- Participate in training and other learning activities and performance development as required.

**Safeguarding**
- Know about data protection issues in the context of your role.
- Maintain confidentiality as appropriate.
- Be responsible for promoting and safeguarding the welfare of children and young people that you

come into contact with, by knowing who to report your concerns to.
- Have awareness and basic knowledge, where appropriate, of the most recent legislation.
- Be able to recognise when a child or young person is in danger or at risk of harm and take action to

protect them.
- Make considered judgements about how to act to safeguard and promote a child or young person’s

welfare.

**Systems and Information**
- Be aware that different types of information exist (for example, confidential information, personal

data and sensitive personal data), and appreciate the implications of those differences.
- Share information appropriately - in writing, by telephone, electronically and in person.
- Maintain and update accurate computerised and manual records as required

**Data Protection**
- The post holder will comply with the School’s policies and supporting documentation in relation to

the Information Governance; this includes Data Protection, Information Security and Confidentiality.

Health & Safety
- Be aware of and implement your Health and Safety responsibilities as an employee and where

appropriate any additional specialist or managerial Health and Safety responsibilities as defined in

the Health and Safety policy and procedure.

**Equalities**
- We aim to make sure that services are provided fairly to all sections of our community, and that all

our existing and future employees have equal opportunities.
- Within own area of responsibility, the post holder will work in accordance with the aims of the

Equality Policy Statement

Further information can be found in the Job Description and Person Specification.

Job Description.pdf

Person Specification.pdf

Application Form.docx

NYC are committed to directly recruiting staff
of our vacancies.

We are committed to meeting the needs of our diverse community and aim to have
a workforce reflecting this diversity. We are also committed to safeguarding
and promoting the welfare of children, young people and adults. We expect all
staff and volunteers to share this commitment.

North Yorkshire Council (NYC) advertise vacancies on behalf of schools and
external organisations (third parties) in North Yorkshire. NYC are not
responsible for the recruitment/employment practices of third parties and
accept no liability in relation to the vacancy and any subsequent
recruitment/employment processes.

Enquiries regarding the vacancy or practices
should be made directly with the third party.

North Yorkshire Councils’ purpose is
to deliver services and facilities to the diverse residents and visitors of
North Yorkshire. To ensure we deliver inclusive services we strive to have a
diverse workforce where everybody can be themselves by respecting differences
and embedding equality of opportunity. We celebrate d