Receptionist/legal Secretary

4 months ago

Skipton, United Kingdom Mewies Solicitors Ltd Full time

Working Monday to Wednesday as a Float Secretary and Thursdays and Fridays as receptionist for the practice.

Receptionist duties include greeting clients, staff and other visitors in a friendly, professional manner. Answering all incoming calls promptly, politely and professionally and passing those calls to the relevant people without delay. As ‘front of house’ for the firm, this is an important role requiring a pleasant, helpful and professional manner at all times, with a smart appearance. To undertake other administrative duties which can be undertaken from the reception desk including making up new files, updating loose leaf books etc, for which training will be provided.

Float Secretary duties include:
Providing secretarial support to all departments on a float basis, as required. This role entails typing (primarily digital dictation), filing, taking calls and other administrative tasks relevant to the role. All secretaries are required occasionally to cover reception, take the banking, take post when required due to staff absences.

Role is full-time, 8.45am-5.15pm with an hour for lunch Monday to Friday. We will consider request for flexibility in this, or part-time hours, but the two days on reception are fixed at 8.45am to 5.15pm Thursday and Friday.

Key tasks:
Typing letters, correspondence and other documents primarily using digital dictation (BigHand) but also some copy typing and using our case management system

Photocopying and scanning of documents and correspondence including of large bundles

Filing of correspondence and documents and generally keeping records up to date, ensuring all files are to the standards demanded by a Lexcel-accredited practice

Answering the telephone, assisting with client enquiries and taking messages when required

Making appointments from telephone enquiries as and when required. Entering key dates using Outlook calendar and tasks.

Completing legal forms

Liaising with other firms and other third parties such as barristers, legal experts etc.

Carrying out additional administrative tasks as requested by the Directors or Practice Manager

Experience required:
Experience of working as a Legal Secretary.

Excellent keyboard skills, including typing digital dictation, with a minimum typing speed of approx. 60 wpm

Good telephone manner.

Excellent knowledge of Microsoft Office (Word and Outlook and ideally Excel)

Excellent grammar and spelling

Friendly and helpful attitude, both on the telephone and in person with clients, colleagues and other third parties

Smart and professional appearance and approach to work

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension

Schedule:

- Monday to Friday

**Experience**:

- Legal Secretary: 1 year (preferred)

Work Location: In person

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