Executive and Team Assistant

4 weeks ago

London, United Kingdom IMMO Full time

IMMO exists to solve a fundamental human need: We aim to create and scale a residential ecosystem that is socially-responsible, safe, well-managed and fairly-priced. We’re funded by institutional investors and supported by a diverse, globally distributed with teams in UK, Germany, Spain, and India.

To further our mission, we’re looking for a creative problem solvers that would like to develop the next big innovation within the real estate industry.

As an Executive and Team Assistant, you will be responsible for providing administrative support and ensuring smooth operation of the Department and/or Function. You will be a detail-oriented individual who is able to multitask and prioritize tasks effectively. The Team Assistant must be an exceptional communicator and able to work collaboratively with a variety of senior internal and external stakeholders, team members and clients.

**You will**:

- Act as the team PA specifically for the - CIO, CCO, CBDO.
- Manage the Capital Department leadership calendar, schedule appointments and meetings, make travel arrangements and coordinate internal departmental meetings
- Provide administrative support for team members such as preparing documents, reports, and presentations
- Help with project coordination by tracking progress, ensuring deadlines are met, and providing updates to team members
- Conduct research as needed to support the team's projects and initiatives
- Attend internal and external meetings to document takeaways and actions
- Support the preparation, execution and follow-up of key IMMO organisational meetings
- Prioritise and manage meeting agenda, and coordinate with senior leadership team to drive alignment ass well as monitor execution of actions against meetings summaries
- Other Duties include supporting the UK Office Manager with ad hoc office based tasks - cleanliness, coordination and communicationPerform other administrative tasks as assigned by the People Team Function Head

**You have**:

- Experience in a PA & Administrative support role in investment/banking environment
- Strong organizational and time management skills
- Excellent communication skills, both written and verbal
- Proficient in C-Suite Suite
- Exceptional copywriting skills
- Able to take onboard information quickly and react
- Ability to work independently and using your initiative
- Detail-oriented with strong problem-solving skills
- Ability to maintain confidentiality and handle sensitive information.

**What's in it for you**

IMMO is a unique place, and our benefits represent that. Here’s a selection that await you if you become part of our team:
Hybrid working arrangements

Equity in the business

Mental health & therapy support via Spill

Medical insurance

Learning and development support

Referral bonus

& Regular team building outings

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