Executive Team Assistant

3 weeks ago

London, United Kingdom Aveva Full time

AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life - such as energy, infrastructure, chemicals and minerals - safely, efficiently and more sustainably.

We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.

Executive Team Assistant FTC 6 months, London
- In this role you will support the Senior Executive Assistant with the activities of the CEO office, who report directly to the CEO, the role will be to provide secretarial and administrative support, working closely with the SEA and to cover the SEA’s role during holiday periods._

**Responsibilities**:

- _ Managing CEO’s expenses_
- _ Recording CEO’s movements, updating travel logs and tracking flight costs for tax allowance purposes._
- _ Assistance with the CEO’s diary and schedule_
- _ Assistance with trip research, booking accommodation and travel, adhering to local visa requirements._
- _ Assistance with arranging executive meetings, including booking meeting rooms, catering and videoconferencing equipment._
- _ Liaison with CEO office key stakeholders on adhoc projects (PR, Media, Internal Comms)_
- _ Assistance with customer events, sending invitations on behalf of the CEO and liaising with the Customer Engagement Team and Account Managers._
- _ Assistance with preparing customer briefing documentation to ensure CEO is briefed ahead of customer engagement._
- _ Meeting support for the CEO in the London office for key meetings (Executive meetings and customer meetings)_
- _ Deputising for Senior Executive Assistant during annual leave periods._
- _ Other duties as required._

Skills & Qualifications
- _ Secretarial / PA experience._
- _ Attention to detail._
- _ Knowledge and use of Microsoft Office suite._
- _ Diary management experience preferred but not essential._
- _ Travel and expense management experience preferred but not essential._
- _ Strong communicator with good people skills._
- _ Good written communication._
- _ Maintains composure under pressure._
- _ Working with changing priorities and to deadlines._
- _ Collaborative and team focused._
- _ Confidential and discrete._

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.

Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.

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