Defence Business Services

2 weeks ago

Portsmouth, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 274469**Salary**:

- £22,220- per annum (pro rata) with generous employer pension contributions of approx. 27% depending on your salary**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- MOD - Head Office & Corporate Services - DBS- Digital, Information & Technology (DIT)**Type of role**:

- Knowledge and Information Management**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- HMNB Portsmouth, Portsmouth, Hampshire, South EastAbout the job

**Job summary**:
Are you a dedicated person who is passionate about making a difference?

Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS aims to be the ‘best business services partner for the UK Defence and Security Communities’ by providing critical business services, including Human Resources, Pay, Veterans, Finance and Procurement, that enable our customers to focus on strategic Defence priorities and maintain National Security.
- Our Vision - To support UK defence customers with outstanding service every time.
- Our Mission - Together we will proudly support Defence, continuously improving and delivering flexible, timely, sustainable and value for money services that underpin the whole force and enhance operational capability.

DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society.

We want to maximise the potential of everyone who chooses to work for us through opportunities to develop your skills and experience. We also offer a range of flexible working patterns and support to make a fulfilling career accessible to you and offer a Civil Service pension with an average employer contribution of 27%. Where your role permits, we support a blended working approach alternatively known as hybrid working.

Come and join the DBS community today

**Job description**:
The Defence Business Services Knowledge and Information Management Records and Review Team consists of 20 records management specialists.

Our role is to safeguard the corporate memory of the MoD by ensuring that records are reviewed and selected for preservation or disposal in accordance with both the Public Records Act and the records retention policy of the MoD.

Transferring records selected for preservation to the National Archives (TNA) and other nominated places of deposit, such as museums, we play an active role in unlocking the history of our nation for the public. We also play a vital role in ensuring long term national security, retaining and regularly reviewing records that are not appropriate for public release.

Supporting the Review Team, Records Preparation and Archiving Assistants are responsible for processing information selected for preservation not yet appropriate for public release, ensuring it is correctly extracted from open records and withheld on Retention Instruments (RIs). Reporting to the Archive Manager, they also assist in the management of the MoD Archive, ensuring contained records are held securely, catalogued accurately and provided when due for review, as well as interrogating the Archive database and facilitating access to information in support of requests from internal and external customers.

This role provides a unique and exciting opportunity to contribute to the preservation of the history of Defence for both for the Ministry of Defence’s own corporate memory and the people of the United Kingdom.
- Main responsibilities:
- Redacting information not yet appropriate for public release from open files
- Preparing records prior to transfer to TNA, to preserve damaged documentation
- Assisting with the delivery of records to TNA
- Adding records to, and removing them from, the MoD Archive and its supporting database
- Performing searches of the MoD Archive databases in support of requests from customers, retrieving and supplying relevant information
- The transmission of information via appropriate channels
- Conducting regular audits of archived material, to confirm record location and details are correctly recorded on the Archive database, resolving any discrepancies
- Investigating and resolving queries on the status of withheld information
- Secondary responsibilities:
- Other ad hoc tasks as required by the Archive Manager

**Person specification**:
**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Leadership
- Managing a Quality Service
- Making Effective Decisions
- Delivering at Pace
- Working Together
- Changing and Improving
- Managing a Quality Service
- Making Effective Deci

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