Administrator
9 months ago
Wood is looking for a Technical Plant & Equipment Clerk/Administrator based in their offices in Haughton Road, Darlington.
- Reporting to the Operations Manager and working closely with Plant Managers/Project Managers/Site Engineers and QS/Supply Chain using a variety of software packages such as Microsoft Word, Outlook, & Excel; your responsibilities and duties will be to support the functions of the various T&D projects.
- Process weekly day work sheets in line with individual site reporting requirements.
- Process material/plant/hire requisitions as issued by the projects in Oracle.
- Maintain and track the status of all plant and hire equipment and inform projects.
- Liaise with project sites and Supply Chain to maintain hire validities.
- Off hire equipment as required by projects.
- Maintain effective communications with vendors and hire companies.
- Assist in the processing of invoices for agreed accounts in accordance with T&D policies and procedures.
- Ensure the maintenance of adequate contemporary records, including scanning and electronic filing of data.
- Provide proactive administration and coordination support and assistance to all areas of the T&D Darlington Operations as and when required and requested by management and projects.
- To read, understand and implement the Company’s Health Safety Environmental/Ethics and Quality Policies and the arrangements described in the Company Management System documents.
- Ensuring Company operates in a legal and responsible manner.
- Have awareness of the Health and Safety at Work Regulations which relate to office practices.
- General administration duties:
- Scanning.
- Laminating.
- Photocopying.
- Perform other related duties as required.
Essential:
- Previous experience of working in an office environment.
- Demonstrable experience in similar role.
- Good understanding of office administration processes and practices.
- Computer literate in standard software packages (Excel/Word/PowerPoint).
- IT Literate (Excel / Word / PowerPoint).
- Educated to standard Grade/GCSE level.
- Previous experience in an office environment is essential.
Desirable
- Strong organisational skills.
- The ability to plan your own work, work on your own initiative and meet deadlines.
- The ability to manage pressure and conflicting demands and prioritise tasks and workload.
- Oral and written communication skills.
- Tact, discretion and respect for confidentiality.
- A pleasant, confident telephone manner.
- Teamwork abilities.
- Reliability and honesty.
**Diversity Statement**
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
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