Office Coordinator

2 months ago

London, United Kingdom Rockstar Games UK Full time

Job reference
- 5478161003
- Company Name
- Rockstar Games UK
- Salary
- Competitive
- Location
- London, United Kingdom
- Country
- United Kingdom
- Industry sector
- Operations
- Job start date
- ASAP
- Posted date
- 31/01/2023
- Experience Level
- Junior-Associate
- Job type
- Permanent | Full Time
- Remote / Hybrid
- No

At Rockstar Games, we create world-class entertainment experiences.

A career at Rockstar Games is about being part of a team working on some of the most creatively rewarding and ambitious projects to be found in any entertainment medium. You would be welcomed to a dedicated and inclusive environment where you can learn, and collaborate with some of the most talented people in the industry.

Rockstar London is on the lookout for a talented Office Coordinator who possess an eye for detail and thrives in a fast paced environment. This is an onsite, full-time permanent position based out of Rockstar's unique game development studio in the heart of London.

**WHAT WE DO**
- We are a busy and organised team who ensure the smooth running of the day-to-day operations of the Studio.
- We support the Company's goals and values, demonstrating them in all work activities and interactions.
- We are focused and we anticipate the needs of the Studio, providing positive and efficient support to the Studio and our visitors.

**RESPONSIBILITIES**
- Provide administrative support to the Senior Office Manager and Senior Management team as required.
- Coordinate business travel, accommodation and hospitality arrangements for the London team and our visitors including business travel letters and support with immigration and entry requirements if needed.
- Coordinate arrangements for short term accommodation and care packages where required.
- Provide support with general finance tasks including processing purchase orders, setting up new suppliers, raising requests and assisting with monthly business expenses as required.
- Maintain Administration processes and procedures including visitor and studio access - ensuring correct fob access is allocated and preparing NDAs where applicable.
- Support with new starter onboarding including arrangements for their office and IT set up, preparing welcome bags and security access.
- Provide cover at reception during busier periods or break times as needed.
- Provide general support for the studio as required, such as setting up meeting rooms, gathering orders and general day to day requests.
- Maintain office supplies, such as stationary, food and beverages. Carrying out regular stock checks and placing orders as required.
- Provide support for internal events and employee related activities as required.
- Provide assistance with projects and activities where required.
- Provide cover for key areas of responsibility for the rest of the office support team as required.

**QUALIFICATIONS**
- Minimum 3+ years' experience in an Office Coordinator role.
- High proficiency on MS Office 360 Applications, Outlook, Excel, Word, PowerPoint.
- Strong typing and ICT skills, web and tech literate.

**SKILLS**
- Highly self-motivated and proactive with ability to work both with mínimal supervision and as part of a team environment.
- Ability to work swiftly and efficiently in a fast-paced environment and keep a level head while maintaining grace under pressure.
- Excellent organisational skills and attention to detail.
- Experience in booking corporate travel.
- Strong focus on customer service.

**PLUSES**
- Experience working within the Creative Industries - video games, film, television, music.
- Experience working as a Personal/Executive Assistant, liaising with all levels of a business.
- Experience using JDE systems, office management systems and procedures.

**HOW TO APPLY**

Rockstar is proud to be an equal opportunity employer, and we are committed to hiring, promoting, and compensating employees based on their qualifications and demonstrated ability to perform job responsibilities.

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