Purchase Ledger Assistant

2 weeks ago

Hartlepool, United Kingdom Baltic Recruitment Services Full time

_**Are you experienced within Purchase Ledger, are you looking for a new and exciting challenge?**_

Baltic Recruitment are currently recruiting for a Permanent **Purchase Ledger Assistant** to work for a highly reputable client based in **Hartlepool.** Joining the Finance Team to support the businesses continued success and growth. Our client service a diverse customer base including agricultural, the armed forces, MOD, the emergency services, including Police, Fire and Rescue, Ambulance, councils, domestic homeowners, and commercial customers.

Our client is a dynamic company with ambition and are looking for a like-minded individual to join their Finance Team. As Purchase Ledger Assistant you will report directly to the Financial Controller whilst also working closely to a fellow Purchase Ledger colleague. Working collaboratively as a team and everybody’s ideas are welcomed.

**Purchase Ledger Assistant Main Duties & Responsibilities**:

- Ensure all purchase invoices (transport and overhead invoices) are authorised/processed by the month end cut off deadline and statements are reconciled with variances investigated and corrected.
- Maintenance of the statement reconciliation tracker monthly.
- Weekly KPI reporting with responsibility for purchase ledger achieving targets.
- Reviewing efficiencies and implementing new controls & automation projects in the PL department ensuring smooth running.
- Responsibility for ensuring all non-Bulk invoices (Lightyear) are processed and approved to Fuelsoft (accounts package) by the month end deadline.
- Responsibility to ensure all purchase invoices are passed for payment within credit terms.
- Responsibility for review of invoices in Lightyear ensuring correct coding is used at all times.
- Respond to all supplier queries as required, maintain turnaround times on inbox & escalate where appropriate.
- Ensuring correct allocation of payments on supplier accounts
- Ensure credit card is reconciled correctly at month end and correct VAT rates have been applied to posting.
- Responsible for ensuring the weekly payment run is prepared in its entirety for review by the Financial Controller by COB every Tuesday.
- Responsible for updating the utilities tracker and truck repairs & maintenance tracker monthly.
- Responsible for updating the overheads contracts file and reviewing contracts in place and expiry dates. Evaluate value for money towards renewal date to ensure we are contracted to get the best value (price/service).
- Review of utility usage and tracking to ensure we can accurately report in the year end accounts.
- Question all purchases and ensure we are not paying for services/goods we are not receiving.
- Ensuring any large invoices including VAT are signed off in good time for month end close.

**Purchase Ledger Assistant Applicants**:

- Highly motivated and driven, rises to new challenges
- Great communicator that enjoys a team working environment
- Pro-active with a lot of initiative
- System savvy and can confidently use excel and bespoke systems quickly
- A competent learner who can hit the ground running
- Comfortable working in an office-based environment on a daily basis
- Professional, accurate and diligent attitude
- Positive can-do attitude and focused to achieve tasks
- Thrives in a fast-paced environment where speed and accuracy are both equally important
- High degree of self-motivation with an ability to motivate others
- Proven experience in purchase ledger roles
- Proven experience in supplier account reconciliation
- Experience and good knowledge of Excel (pivot tables, SUM etc) - essential
- Will be cross trained to take on second purchase ledger assistants’ role for holiday cover (includes bulk fuel invoice posting, adhoc purchasing and bank reconciliations)
- Will also be expected to answer overflow calls from credit control and take customer payments or help with customer queries.
- AAT Level 3 qualification - desired but not essential

**Company Benefits**:

- Pension: Company pension scheme
- Benefits: Death in service; health cash plan; annual discretionary bonus, plus, BUPA PMI after 1 years’ service

**Salary £22,500 to £24,000. 25 days holiday + statutory bank holidays. Working Monday to Friday, 8.30am until 5.30pm - 1 hour unpaid lunch.**

**Applicants may also be interested in Purchase Ledger, Purchase Ledger Assistant, AAT, Accountancy, Finance, Accounts, Invoices and Invoicing.**

**Job Types**: Full-time, Permanent

**Salary**: £22,500.00-£24,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: One location

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