Purchase Ledger Assistant

**Purchase Ledger Assistant**

A vacancy has arisen to join Your NRG’s Finance team at their head office in Hartlepool to support the businesses continued success and growth. Your NRG are a wholesale liquid fuel distributor operating out of 10 regional depots. We service a diverse customer base including agricultural, the armed forces, MOD, the emergency services, including Police, Fire and Rescue, Ambulance, councils, domestic home owners and commercial customers.

Just as we have transitioned from coal to oil, so we continue to look to the liquid fuels of the future by introducing sustainable and synthetic fuel products into our product portfolio, becoming one of only two Shell GTL Fuel branded distributor in the process.

Your NRG are a dynamic company with ambition and we are looking for a like-minded individual to join the Finance team. As Purchase Ledger Assistant you will report directly to the Financial Controller whilst also working closely to a fellow Purchase Ledger colleague. We work collaboratively as a team and everybody’s ideas are welcomed.

**Main areas of responsibility & KPI’s**:

- Ensure all purchase invoices (transport and overhead invoices) are authorised/processed by the month end cut off deadline and statements are reconciled with variances investigated and corrected.
- Maintenance of the statement reconciliation tracker monthly.
- Weekly KPI reporting with responsibility for purchase ledger achieving targets.
- Reviewing efficiencies and implementing new controls & automation projects in the PL department ensuring smooth running.
- Responsibility for ensuring all non-Bulk invoices (Lightyear) are processed and approved to Fuelsoft (accounts package) by the month end deadline.
- Responsibility to ensure all purchase invoices are passed for payment within credit terms.
- Responsibility for review of invoices in Lightyear ensuring correct coding is used at all times.
- Respond to all supplier queries as required, maintain turnaround times on inbox & escalate where appropriate.
- Ensuring correct allocation of payments on supplier accounts
- Ensure credit card is reconciled correctly at month end and correct VAT rates have been applied to posting.
- Responsible for ensuring the weekly payment run is prepared in its entirety for review by the Financial Controller by COB every Tuesday
- Responsible for updating the utilities tracker and truck repairs & maintenance tracker monthly.
- Responsible for updating the overheads contracts file and reviewing contracts in place and expiry dates. Evaluate value for money towards renewal date to ensure we are contracted to get the best value (price/service).
- Review of utility usage and tracking to ensure we can accurately report in the year end accounts.
- Question all purchases and ensure we are not paying for services/goods we are not receiving.
- Ensuring any large invoices including VAT are signed off in good time for month end close.

**Person Specification**
- Highly motivated and driven
- Great communicator that enjoys a team working environment
- Pro-active with a lot of initiative
- System savvy and can confidently use excel and bespoke systems quickly
- Rises to new challenges
- A competent learner who can hit the ground running
- Comfortable working in an office-based environment on a daily basis
- Professional, accurate and diligent attitude
- Positive can do attitude and focused to achieve tasks
- Thrives in a fast paced environment where speed and accuracy are both equally important
- High degree of self-motivation with an ability to motivate others

**Additional information**
- Proven experience in purchase ledger roles
- Proven experience in supplier account reconciliation
- Experience and good knowledge of Excel (pivot tables, SUM etc) - essential
- Will be cross trained to take on second purchase ledger assistants role for holiday cover (includes bulk fuel invoice posting, adhoc purchasing and bank reconciliations)
- Will also be expected to answer overflow calls from credit control and take customer payments or help with customer queries.
- AAT Level 3 qualification - desired but not essential

Start: ASAP | Salary: £22,500 - £24,000 (depending on experience) | Holidays: 25 (+ statutory) | Pension: Company pension scheme | Benefits: Death in service; health cash plan; annual discretionary bonus, plus, BUPA PMI after 1 years’ service | Working hours: Monday - Friday, 08:30 - 17:30, 1 hour unpaid lunch.

**Salary**: £22,500.00-£24,000.00 per year

**Benefits**:

- Company pension
- Life insurance
- Private medical insurance
- Wellness programme

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Hartlepool: reliably commute or plan to relocate before starting work (required)