Company Secretarial Administrator

6 months ago

Bristol, United Kingdom Semperian Business Support Full time

**Location**: Bristol
**Salary**: £15,975 (based on 22.5 hours - £26,625 FTE)
**Contract**: Part time, Permanent
**Hours**: 22.5 hours per week

The role will be responsible for providing administrative assistance to the CoSec Team to maintain an efficient and professional Company Secretariat function across the Group.

This is a wide-ranging job involving an extensive range of contacts both within and outside the organisation and which requires a proactive approach.

The post-holder will be expected to provide administrative support and general office duties and to work under their own initiative when necessary.

Standard PA duties may also be a requirement of the role.

**The characteristics of the key accountabilities are**:

- Provide administrative support to the Company Secretariat team ('CoSec') across all locations, including Bristol, London, and Daresbury.
- Preparation and distribution of agenda and board packs on behalf of CoSec as required.
- Organising meetings, rooms, and events, and attending as required.
- Prepare and keep up to date a monthly list of all board meetings.
- Filing of documents with Companies House to comply with statutory requirements.
- Coordination of responses to 'Know your Customer' (KYC) requests.
- Maintaining and keeping up to date directors' ID.
- Providing support to other members of the teams when required during periods of absence or when workload pressures dictate.
- Filing hard copy documents as required in the CoSec filing system in Bristol with responsibility for keeping the system tidy and in good order.
- Filing and maintaining soft copy documentation as required, using Diligent, SharePoint and any other means required.
- Collating documents to send to the Archives, including keeping a comprehensive list of documents sent off site.
- Assisting CoSec with bank mandates, including completing forms, obtaining signatures, and submitting to banks for update and maintenance of the bank mandate tracker (CoSec).
- Project Bible support.
- Document searches including liaising with external sources as necessary.
- Ensuring compliance with company policies.
- Undertake such other duties as may reasonably be determined as commensurate with the grade of the post.

**Person Specification**

**Essential**
- Good standard of general education
- Experience of MS Office programs including PowerPoint, Word and Excel
- SharePoint knowledge
- Microsoft's Outlook and Calendar functions

**Desirable**
- Advanced SharePoint
- PFI knowledge
- Personal Attributes
- Presentable and professional
- Strong organizational and planning skills
- Strong interpersonal and written/verbal communication skills
- Ability to prioritize
- Excellent attention to detail

**Benefits**: We are proud to offer a range of excellent benefits including family friendly policies such as enhanced maternity and paternity pay, menopause support, private medical insurance and healthcare cash plan, access to online GP services, generous pension plan, 25 days annual leave increasing with service, hybrid and flexible working opportunities, life assurance, and a commitment to ongoing learning and development opportunities including support with professional study and memberships.

You may have experience of the following: Company Secretarial Administrator, Assistant Company Secretary, Chartered Administrator, Corporate Governance, Company Secretary, Company Administrator, ICSA, etc.

REF-208394

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