Fleet Administrator

5 months ago

Chelmsford, United Kingdom Total Protection Full time

**Job Description and Person Specification**

**Fleet Administrator**

**Purpose**:
Responsible for maintaining a fleet of vehicles, working alongside the existing Fleet Manager (with the view of developing into this role within the next 12-18 months) and Mechanic to facilitate all necessary requirements to ensure we are operating in accordance with legislation and regulations. Complete day to day administration and organisational tasks for 100+ fleet maintained within the business.

**Key Tasks**
- Responsible for managing and coordinating a fleet of approx. 100 vehicles, including pool vehicles (all below 3.5tonnes)
- Communicating with Compliance / HR team to ensure appropriate insurance is in place for Drivers and vehicles
- Implement, manage and maintain a strict vehicle maintenance and servicing schedule to minimise downtime
- Improve current vehicle check process and ensure completion and return of paperwork
- Full control of mechanics diary including inputting of services / MOT’s
- Communicate fleet maintenance with departmental managers / directors
- Monitoring driver behaviour and reporting back to management for action to be taken where necessary
- Work closely with mechanic to ensure accurate records are maintained of vehicle inspections, services etc.
- Communicate with Fleet Manager / Mechanic / Director in regards to vehicle requirements, make recommendations for replacements etc. in order to improve cost-efficiency
- Other such reasonable duties as instructed.

**Qualifications required**:

- GCSE/A levels (or equivalent)
- Must hold full UK drivers licence

**Experience and knowledge**:

- Business management and logistics experience
- Excellent understanding of fleet compliance
- Familiar with FORS requirements
- Previous experience in a similar position (Essential)

**Attitude and skills**:

- Highly organised and professional in approach with a keen eye for detail
- Excellent communication skills
- Assertive and confident, dealing with director level
- Proactive in thinking and approach
- Robust, committed and commercially minded
- Flexible and able to adapt to the needs of continuously shifting goals
- A passion for fleet with a vision to develop
- Good IT skills (Microsoft Packages)

**Hours of Work**:

- 45 hours a week (8am-5pm)
- Days worked will be flexible dependant on the needs of the role

**Reward and benefit**:
**Job Types**: Full-time, Permanent

**Salary**: From £33,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Chelmsford: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Business management and logistics: 1 year (preferred)
- Previous experience in a similar position: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

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