HR Administrator

4 weeks ago

London, United Kingdom Synnovis Full time

You will join a small team of HR and Change professionals, working as part of the larger Synnovis HR Team, to help lead a critical organisational consultation change programme transitioning through 2023-2024 This will see the effective transfer of employees at Synnovis from their current organisational structure to a new target operating model of Hub and Spoke, where 70% of tests will be completed in the Hub and the remaining 30% of more critical tests will remain in the spokes (or Essential Services Laboratories). You will be acting as the go to person on all the relevant documentation related to the organisational consultation programme.

We are half-way through the biggest transformation programme SYNLAB has undertaken, with over 1500 colleagues in Synnovis, joining us on the journey to create a world leading pathology service for Southeast London patients. It is a pacey environment, where people are focused on achieving transformation milestones against challenging timelines, and customer requirements.

This is a critical role in supporting the business and HR teams in delivering a critical element of the organisational change programme. Your preferred style is to work collaboratively and flexibly, building trust and confidence, helping to develop strong relationships across the wider business. It is important you are able to operate self-sufficiently, be focused on the tasks at hand and be the trusted administrator in the room, offering expert administrative support, a highly confidential environment, where the end-to-end consultation process can be delivered, accurately, on time and within the agreed parameters in a professional, empathetic and supportive manner.

This role is for someone who relishes the chance to work with real purpose and is able and wants to bring a practical approach to the work that needs to be completed in a challenging environment.

Primary responsibility is focused on supporting the HR Change team on the complete end to end HR administration service in respect of the organisational change programme, covering documentation creation, validation, and storage, maintaining governance and compliance, appropriate maintenance of records and ensuring managers have access to appropriate information as required for the programme.

Your development and learning

You will have a suite of learning opportunities available through The Synnovis Way Development programme which is used across Synnovis to enable you to reach your potential, learn new skills and achieve your goals.

This is managed between you and your line manager in line with your own personal and professional development ambitions.
- To maintain the highest standard of confidentiality throughout the consultation process, only discussing the consultation programme with those identified directly to you by the HR Change and Employee Engagement Lead or HR Change Partner.
- Preparation and processing of standard and bespoke documentation including all letters and forms required for consultation as per the agreed parameters.
- Maintain oversight of the key HR processes involved in consultation to ensure administration requirements are adhered to in line with agreed policy, process and practice and governance systems.
- Support the HR Change team and managers to maintain the processes required to conduct consultation in line with agreed principles.
- Develop relevant systems and documentation that support the recording and monitoring of key activities within the consultation process, including setting up HR recording processes and spreadsheets, transferring information to the HR database in an accurate and timely manner as require.
- Maintain all employee data as required for the consultation process including ensuring that all governance processes are adhered to, and checks put in place to satisfy audit requirements.
- Ensure all information is appropriately checked, validated, and confirmed as accurate prior to any information being presented to employees and managers or recorded in HR systems.
- To provide comprehensive HR administrative support such as minute taking during formal and other HR meetings and support for challenges, appeals and any form of consultation as required.
- To provide comprehensive HR administrative support such as minute taking during formal and other HR meetings and support for challenges, appeals and any form of consultation as required.
- To assist in the administration of any organisational consultation project or activity either individually or in conjunction with colleagues within HR and or transformation.
- Ensure all internal HR policies, processes and practices are maintained in line with agreed internal requirements and rules.
- Support wider HR Change team with any additional requirements
- To be pro-active in improving organisational consultation processes, ensuring legal compliance.
- To adapt to changing business needs, re-prioritising as necessary and working closely with the HR Change team

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