Business Support Officer

7 months ago

London, United Kingdom Cabinet Office Full time

**Details**:
**Reference number**:

- 351656**Salary**:

- £28,700 - £28,700- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- CO - Propriety & Constitution Group**Type of role**:

- Administration / Corporate Support
- Knowledge and Information Management**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- 1 Horse Guards Road, Westminster, LondonAbout the job

**Job summary**:

- The Privy Council is the mechanism through which agreement is reached on items of Government business which, for historical or other reasons, fall to Ministers as Privy Counsellors rather than as Departmental Ministers.
- The Privy Council meets at least nine times a year (often more) in the presence of The King, who gives his personal approval to all Orders in Council. Meetings are presided over by the Lord President of the Council, who is the Ministerial Head of the Office. Each meeting is unique and the business can vary widely from month to month.
- The Privy Council Office is the Secretariat to the Privy Council. It is responsible for delivering all aspects of Privy Council business, including arrangements for Privy Council meetings; managing casework relating to the Privy Council’s prerogative and statutory portfolio; and administrative formalities connected with all appointments of new Privy Counsellors; Ministerial appointments; Royal Charter matters; Royal Proclamations; the approval of Channel Islands legislation; and the appointment of High Sheriffs in England and Wales.
- This is a unique opportunity, initially to work on a short term records management project and then to provide business support to the team.**Job description**:
As a Business Support Officer, you will initially be responsible for undertaking the work of digitising the Privy Council Office’s paper records and assisting with the transfer of records to The National Archives; or the destruction of records that are no longer required.

Due to the nature of this role, you will be expected to work from our London office for most of the week, with the flexibility to work one or two days a week from home.

The role requires a very high degree of accuracy and attention to detail. The postholder will also need to be able to prioritise a busy workload efficiently and build effective working relationships between the Privy Council Office and our stakeholders, which include the Royal Household, Parliament and other government departments.

On completion of the records management project you will be required to provide assistance with all other aspects of Privy Council work. This may include the organisation of regular Privy Council meetings, assisting with the nomination or appointment of High Sheriffs in England and Wales or management of the Privy Council Office website alongside continued records management support.

Your work will be overseen by the Senior Casework and Records Manager, but you will be expected to manage your workload effectively; and at times work without direct supervision.

**Responsibilities**

The below responsibilities are the main objectives of the post, however in line with business needs, the responsibilities may change and evolve over time to meet the needs of the Office.

Undertake a short term project to ensure all the records of the Privy Council Office are digitised, including all our current and historic records.Ad-hoc admin support, as required, for other strands of work across the Privy Council Office portfolio, as directed by your line manager.

**Person specification**:
**Essential**
- Excellent IT skills, including a knowledge of Google Suite (including Google Drive) and Microsoft Office products.
- Experience of working independently and delivering work to a consistently high standard.
- Excellent attention to detail and ability to multitask.
- Ability to build and maintain effective relationships with key stakeholders

**Desirable**
- Previous experience of records management work.

**Additional information**:
A minimum 60% of your working time should be spent at your principal workplace. Although requirements to attend other locations for official business will also count towards this level of attendance.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Working Together
- Managing a Quality Service
- Delivering at Pace

**Benefits**:

- Alongside your salary of £28,700, Cabinet Office contributes £7,749 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service Pension which provides an at

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