Data and Exams Officer
3 weeks ago
Introduction
- This is a key role to support the activities and responsibilities of the Data, Timetabling and Exams team at JFC within the MET and in essence to support all the activities of the Exams officer in the use, management, development and delivery of data, exams and timetabling requirements to our internal customers (students, staff, senior management, trust board) and externals such as parents, guardians or the DFE.
Data and timetabling - Key Accountabilities
- To actively support the development and operational oversight of the school wide educational management information systems.
- To support the collection, collation and distribution of assessment data necessary to track the progress of students.
- Support the operational use of data and take responsibility for the input of data, its integrity and confidentiality.
- To be able to support subsequent analysis of the data, helping to show key trends and areas which will facilitate the raising of standards and performance across the school.
- Provide detailed and understandable reports as required to advise and assist SLT in reporting to Governors and Ofsted in target setting and analysis of school performance.
- Promote and develop the effective use of SIMS (the school’s chosen information management system) within the school, as a data management tool to monitor student progress and attendance, ensuring the required data and subsequent analysis can be input or extracted effectively.
- Supporting the necessary timely preparation for each new academic year, including rollover, new/in-year admissions, importing new users, KS2 - KS5 data, timetable, class sets and options.
- Be able to support the development and implementation of school timetables throughout the whole academic cycle.
- Importing and exporting data as required between systems, including the timetable.
- To become a key point of contact for the schools behaviour management software (currently Class Charts).
- To support the timely census returns for the school, ensuring accurate records are maintained for each student, and reporting as required to the Department for Education.
- Liaising with the SIMS development team as appropriate to maximise the facilities within the SIMS product or adapting them, in line with the future aspirations of the school.
- Assisting the Transitions Team at key dates and times, as required.
- Ensuring the integrity of the data stored within SIMS and, in conjunction with the central IT Services Team, to assist with any parental, staff and student issues.
- Contribute to the training of staff in the use of the various information management systems such as 4MATRIX, SIMS, Classcharts, SISRA as used by the school or trust.
- Produce and distribute reports monitoring students’ attainment and progress data using analytical programmes and custom reports for the school.
- To liaise with other departments and staff as necessary on matters regarding data, timetabling and examinations.
Exams - Key Accountabilities
- Support with the management of external public, and internal mock examinations throughout the academic year.
- To keep abreast of developments in education and the corresponding changes in qualifications and assessment; to ensure that the conduct and running of all external examinations complies with the regulations set out by the Joint Council for Qualifications (JCQ) as well as any associated school procedures.
- To support the recruitment, training and monitoring of external invigilators for each examination season.
- To liaise with the Assistant Headteacher for Outcomes to ensure that mock examinations are timetabled and organised to meet the needs for appropriate and accurate data to determine progress and subsequent analysis.
- To support the production and communication of invigilator timetables.
- Ensuring that every invigilator is appropriately trained with regards to Safeguarding are appropriately DBS checked and are supported with training and development to ensure they are fully aware of the latest JCQ and school processes and procedures.
- To liaise with the awarding bodies to ensure that students receive any special consideration due to them together with allowances for prevailing circumstances
- To support the management and submission of coursework, examination entries and estimated grades required by awarding bodies, ensuring correct student samples are despatched on time.
- Download and disseminate examination results and integrating into appropriate management information systems.
- Support the management of any reviews of marking, access to scripts and re-sits
- Manage the packing and despatch of all examination papers
- To assist the appropriate Assistant Head responsible for examinations in the timetabling of those examinations
- To create and distribute examination, rooming and invigilation timetables to pupils and staff and also the re-rooming of students and staff as appropriate during exam seasons.
- Communicate effective
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