Facilities Management Assistant

3 weeks ago

Liverpool, United Kingdom The Riverside Group Full time

**Job Title: Facilities Management Assistant**
**Contract Type: Permanent**
**Salary: £23,137.62 (£24,300.96 is achieved after 12 months successful performance in the role)**
**Working Hours: Full Time 35 hours**
**Working Pattern: Monday to Friday**
**Location: Speke, Liverpool (Located)**

**Why Riverside?**

At Riverside, we’re a housing association with a difference - enhancing the everyday for all our customers. For 90 years, we’ve been revitalising neighbourhoods and supporting communities by providing the homes they need to live full, fulfilling and rewarding lives.

We have a portfolio of over 75,000 affordable residential and retirement homes across the UK. Our work ranges from homelessness services to social care, employment support to retirement living, and we need the best people on board to help us.

Working with us, you’ll enjoy:

- Competitive pay & generous pension
- 28 days holidays plus bank holidays
- Flexible working options available
- Investment in your learning, personal development and technology
- A wide range of benefits

**The difference you will make as a Facilities Management Assistant**

Support the Contract and Facilities Managers in delivering an effective and efficient facilities and property management service, taking responsibility for the full range duties in relation to security, maintenance and associated services of office buildings, ensuring they meet the needs of the Group and its employees.

Role requires you to:

- Carry out the full range of administrative duties to support the Contract and Facilities Managers in relation to the management of all contracted services, including specialist contracts.
- Provide clear, supportive and accurate advice to colleagues in relation to Facilities Management procedures, escalating issues and complaints as appropriate to ensure effective resolution.
- Support all aspects of office moves and the premises programme, assisting the Contract and Facilities Managers and Project Managers as appropriate.
- Maintain Facilities Management records as required, including health and safety documentation, first aiders, fire marshals etc. to ensure the retention of accurate data, and compliance with associated regulations and Policies.
- Work in an advisory and supporting capacity to enable process improvement with Facilities Management.
- Develop effective relationships with internal and external stakeholders as appropriate, to resolve issues and queries, escalating for line management intervention as required.
- Ensure adherence to internal business processes to effectively support the Facilities Management function.
- Contribute to the continuous improvement of processes and procedures.
- Respond flexibly to any necessary changes in work priorities and undertake other duties when required to support the effective operation of the service.
- Ensure that all data protection requirements are met in accordance with the Group’s policy, procedures and statutory requirements.
- Ensure that health and safety requirements are met in accordance with the Group’s policy, procedures and statutory requirements.
- Manage the local access control and ID Badge systems in accordance with FM Policy and procedures.
- Carry out checks and inspections at satellite & touch down offices as required.

**About you**

We are looking for someone with:

- Experience of working within a busy customer facing Facilities Management environment.
- Knowledge of Health and Safety principles.
- Experience of working with contractors, within Facilities Management.
- Proficient use of Microsoft 365.
- Understanding of Microsoft Project.
- Customer focused with excellent communication skills, both verbal and written, showing the ability to meet the needs of a varied customer base.
- Results focused with the ability to take ownership of tasks.
- Excellent attention to detail with the ability to work under pressure, deliver to strict deadlines and manage conflicting priorities.
- Excellent team player who can work flexibly to meet business requirements

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