Facilities Management Assistant

4 weeks ago


Liverpool, United Kingdom Downing Full time

**Facilities Management Administrator**

**Liverpool**

**Permanent**

For over 30 years Downing have developed, built and managed bespoke residential and commercial schemes for a range of blue-chip companies, central government departments and leading universities throughout the UK. Following a period of significant growth, we are looking for an enthusiastic Property Management Administrator to join our property team based at our modern Head Office in Liverpool City Centre.

**Key Responsibilities**:

- Processing invoices & tracking budget expenditure in accordance with current systems
- Assisting Facility Managers in budget forecast and end of year reconciliation reports
- Sourcing and ordering consumables
- Act as contractor point of contact
- Co-ordinating periodic & ad-hoc contractor site visits
- Managing contract reports, remedial works and certifications
- Support Facility Managers in updating web-based property Health & Safety compliancy systems
- Prepare Health & Safety reports from web-based compliancy systems
- Liaise with Health & Safety providers
- Any other duties as reasonably required from time to time

**Key Requirements**:

- Previous administrative experience is essential, preferably within a property or purchasing setting
- Ability to coordinate with team colleagues
- Must have strong knowledge of MS packages including Excel
- Previous experience handling data inputting
- Consider themselves to have an eye for detail and accurate approach to all work carried out

**Benefits**:

- Company Pension
- On-site gym
- Modern Office
- Central location

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- On-site gym

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Liverpool: reliably commute or plan to relocate before starting work (required)

Work Location: In person


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