Assistant Commercial Administrator

2 months ago

Caernarfon, United Kingdom G T Williams Ltd Full time

**Principal Responsibilities**:

- Work alongside the commercial Administrator and analyst to ensure all queries have been answered and all costs have been covered to ensure billing accuracy.
- Report to the finance department to ensure smooth operation of all financial matters.
- Work closely with the poling manager to ensure any poling related queries are resolved.
- Collaborate with the Streetworks department to ensure that all aspects of traffic management have been claimed for.
- Cooperate with the operatives to ensure all work photos are uploaded to Depotnet to guarantee all works have been accounted for.
- Upload Pole surveys and work photos to their individual job files and job numbers on Depotnet.
- Draft and send off Traffic Management quotes to contractors for approval.
- Responsible for being a point of contact for G T Williams Ltd, attending to telephone calls and transferring calls to the right departments.
- Occasionally provide customer service support and resolve any queries raised by clients.
- Generate sales invoices and credit notes. Populate the retentions invoice at the beginning of every month and produce monthly work in progress reports.
- Inputting all invoices and credit note data into the Invoice tracker with speed and accuracy.
- Review all Council and Sunbelt invoices and check them against their purchase orders and trackers to confirm everything is accurate. Input all data into relevant trackers for record keeping.
- Chase the Local Authorities for any outstanding invoices relating to Traffic Management charges.
- To abide by the principles and practice of equality of opportunity as laid down in the GT Williams Ltd Diversity & Equality policy statement.

**Experience**
- Previous Administrative Experience - desirable but not essential
- Experience of using Excel, Microsoft Word, and Outlook - Essential
- Excellent ITC and office-based skills - desirable
- Ability to work under pressure and keep calm - essential
- Good customer service skills, ability to liaise and coordinate both within the company and with other parties e.g., local authorities, client departments - essential.

**Knowledge**
- Good Microsoft Office knowledge especially Excel and Word

Basic Administration background

**Qualifications & Training**
- Full Driving License - essential.

**Salary**: From £15,600.00 per year

**Benefits**:

- Company pension

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Caernarfon: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: ACA2023

  • Administrative Assistant

    3 weeks ago

    Caernarfon, United Kingdom Mantell Gwynedd Full time

    Administrative Assistant Gwynedd Mantell Office, Dolgellau The opportunity to join the fun, warm and successful Mantell Gwynedd team as an Administrative Assistant in our office in Dolgellau. **Salary**: £21,189 (Point 4 NJC Scale) Permanent Position 35 hours per week We can coax working from an office / working hybrid and we can be fully flexible to...

  • Administrative Assistant

    7 days ago

    Caernarfon, Gwynedd, United Kingdom Mantell Gwynedd Full time

    Administrative AssistantGwynedd Mantell Office, DolgellauThe opportunity to join the fun, warm and successful Mantell Gwynedd team as an Administrative Assistant in our office in Dolgellau.Salary: £21,189 (Point 4 NJC Scale)Permanent Position35 hours per weekWe can coax working from an office / working hybrid and we can be fully flexible to employ the right...

  • Administrative Assistant Democracy Services

    4 weeks ago

    Caernarfon, United Kingdom Gwynedd Council Full time

    Reference: 23-27055 Job title: Administrative Assistant Democracy Services Directorate: Corporate Support Service: Democracy and Language Closing date: 18/04/2024 10:00 Job type/Hours: Temporary year | 37 Hour Salary: £24,294 - £25,979 a year Pay Scale: GS4 Location(s): Caernarfon **Gwynedd Council offers an attractive employment package,...

  • Administrative Assistant Democracy Services

    1 day ago

    Caernarfon, United Kingdom Gwynedd Council Full time

    Reference: 23-27055 Job title: Administrative Assistant Democracy Services Directorate: Corporate Support Service: Democracy and Language Closing date: 18/04/2024 10:00 Job type/Hours: Temporary year | 37 Hour Salary: £24,294 - £25,979 a year Pay Scale: GS4 Location(s): Caernarfon **Gwynedd Council offers an attractive employment package,...

  • Administrative Assistant

    2 weeks ago

    Caernarfon, United Kingdom Welcome Furniture Ltd Full time

    Within the role, you will deal with varied aspects of customer service and admin support reporting directly to the Office Manager. This will include dealing with large national companies as well as small independent retailers. This work will include the following but not exclusive to - Processing orders - Updating on-line customer portals - Developing a...

  • Administrative Assistant

    4 weeks ago

    Caernarfon, United Kingdom Garej Arwyn Cyf Full time

    **Garej Arwyn Cyf** is looking for a new team member to join our administrative team. If you are interested in working in one of Wales’s best independent garages, helping our 20+ team to ensure our service is the best in North Wales, and you meet our requirements we look forward to hearing from you. Your responsibilities will include; - Answering...

  • Administrator Assistant Pwl

    2 weeks ago

    Caernarfon, United Kingdom Gwynedd Council Full time

    Reference: 23-25314 Job title: Administrator Assistant PWL Directorate: Corporate Support Service: Support Closing date: 31/08/2023 10:00 Job type/Hours: Casual Salary: See Job Advertisement Location(s): Caernarfon **Salary - Dependent on the scale of the specific job together with experience and qualifications** **Hours - Full Time / Part...

  • Administrator Assistant Pwl

    4 days ago

    Caernarfon, United Kingdom Gwynedd Council Full time

    Reference: 23-25868 Job title: Administrator Assistant PWL Directorate: Corporate Support Service: Support Closing date: 29/02/2024 10:00 Job type/Hours: Casual Salary: See Job Advertisement Location(s): Caernarfon **Salary - Dependent on the scale of the specific job together with experience and qualifications** **Hours - Full Time / Part...

  • Administrator

    2 weeks ago

    Caernarfon, United Kingdom Moxe Recruitment Ltd Full time

    **Administration** **LOCATION - Wales, Caernarfon** **SALARY - Up to £23,000** Working for a leading provider in utility contracting services and distribution network operators, in both the private sector and the public sector across the UK. This company is the leading player in this industry and is looking for talented individuals to join. With this...

  • Administrator

    3 weeks ago

    Caernarfon, United Kingdom Moxe Recruitment Ltd Full time

    **Administrator** **LOCATION - North Wales (Caernarfon/Bodelwyddan**) **SALARY -£24,875** **WHAT YOU'LL BE DOING** - Create Subcontractor Orders and post valuations - Create and maintain accurate records of Purchase Orders. - Review datasheets for completed works. - Confirm submitted data is updated on Client’s portal. - Phone customers and update the...

  • Administrators

    4 days ago

    Caernarfon, United Kingdom Snowdonia Fire Protection Limited Full time

    A vacancy has arisen for an Administrator to assist the Fire and Sprinkler Installation and Maintenance teams for Snowdonia Fire Protection Ltd, a successful, family-owned company, based in Waunfawr near Caernarfon. The company has been in operation since 1974 - initially specialising in the supply, installation and maintenance of fire protection equipment,...

  • Administrator

    4 weeks ago

    Caernarfon, United Kingdom Snowdonia Fire Protection Limited Full time

    We are currently seeking a Customer Support Administrator to join our family-owned company. We have been in operation since 1974 - initially specializing in the supply, installation and maintenance of Fire protection equipment, but now also Sprinkler and Security systems too - including Intruder alarms, CCTV and Door Access systems. We are looking for...

  • Administrator

    1 week ago

    Caernarfon, United Kingdom Snowdonia Fire Protection Limited Full time

    We are currently seeking a Customer Support Administrator to join our family-owned company. We have been in operation since 1974 - initially specializing in the supply, installation and maintenance of Fire protection equipment, but now also Sprinkler and Security systems too - including Intruder alarms, CCTV and Door Access systems. We are looking for...

  • Administrator

    15 hours ago

    Caernarfon, United Kingdom Snowdonia Fire Protection Limited Full time

    We are currently seeking a Customer Support Administrator to join our family-owned company. We have been in operation since 1974 - initially specializing in the supply, installation and maintenance of Fire protection equipment, but now also Sprinkler and Security systems too - including Intruder alarms, CCTV and Door Access systems. We are looking for...

  • Administrators

    4 days ago

    Caernarfon, United Kingdom Snowdonia Fire Protection Limited Full time

    Snowdonia Fire Protection Ltd has been in operation since 1974 - initially specializing in the supply, installation and maintenance of Fire protection equipment, but with recent expansion into Security systems - including Intruder alarms, CCTV and Door Access systems. We are a family-owned business based in Waunfawr, North Wales, and are currently looking...

  • Technical Assistant

    4 weeks ago

    Caernarfon, United Kingdom Gwynedd Council Full time

    Job title: Technical Assistant Directorate: Highways, Engineering and YGC Service: YGC - Gwynedd Consultancy Closing date: 25/05/2023 10:00 Job type/Hours: Permanent | 37 Hour Salary: £27,344 - £26,845 a year Pay Scale: S2 Location(s): See Job Advertisement **Gwynedd Council offers an attractive employment package, for more information...

  • Administrator - Immediate Start

    3 weeks ago

    Caernarfon, United Kingdom Proactive Personnel Full time

    Proactive Personnel are working with a fantastic fire protection & security company in the Caernarfon area to recruit for Office Administrators to support business operations on a full time. permanent basis. This role would be perfect for someone who wants a diverse role and can work in fast-paced environments. **What our client can offer -...

  • Administrators

    7 days ago

    Caernarfon, Gwynedd, United Kingdom Snowdonia Fire Protection Limited Full time

    A vacancy has arisen for an Administrator to assist the Fire and Sprinkler Installation and Maintenance teams for Snowdonia Fire Protection Ltd, a successful, family-owned company, based in Waunfawr near Caernarfon.The company has been in operation since initially specialising in the supply, installation and maintenance of fire protection equipment, but with...

  • Technical Assistant

    7 days ago

    Caernarfon, United Kingdom Gwynedd Council Full time

    Reference: 23-25839 Job title: Technical Assistant Directorate: Highways, Engineering and YGC Service: Management Unit Closing date: 15/02/2024 10:00 Job type/Hours: Permanent | 37 Hour Salary: £29,269 - £31,364 a year Pay Scale: S2 Location(s): Caernarfon **Gwynedd Council offers an attractive employment package, for more information...

  • Administrative Officer

    2 weeks ago

    Caernarfon, United Kingdom Ministry of Justice Full time

    **Administrative Officer - 73997** **£21,775** **Caernarfon**: **HM Courts and Tribunals Service** **Job Title: Administrative Officer** **Pay Span: Band AO** **Background** Good administrative staff with excellent customer service skills are vital to the effective operation of the Courts, Tribunals and other offices within His Majesty’s Courts and...