Administrative Assistant Democracy Services

4 days ago

Caernarfon, United Kingdom Gwynedd Council Full time

Reference:
23-27055

Job title:
Administrative Assistant Democracy Services

Directorate:
Corporate Support

Service:
Democracy and Language

Closing date:
18/04/2024 10:00

Job type/Hours:
Temporary year | 37 Hour

Salary:
£24,294 - £25,979 a year

Pay Scale:
GS4

Location(s):
Caernarfon

**Gwynedd Council offers an attractive employment package, for more information please click on this **Information Pack**

Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.

Application forms and further details available from, Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH

Tel: 01286 679076

**CLOSING DATE: 10.00 AM, 18/04/24**

**Personal attributes**:
**Essential**:

- Enthusiastic, confident and energetic person
- Able to plan and manage work effectively and within tight schedules
- Organised, with the ability to prioritise work
- Flexible and able to adapt easily to different situations
- Able to learn quickly
- Able to work independently and without direct supervision
- Able to see work and act accordingly and solve problems
- Reliable person
- Team worker

**Desirable**:
**Qualifications and relevant training**:
**Essential**:
Advanced qualification (degree or equivalent - NVQ Level 5 or higher will be accepted) in an Administrative or Information Technology field

**Desirable**:
Secretarial or administrative qualification

**Relevant experience**:
**Essential**:

- Extensive experience of using various IT programmes
- Confident in learning and using new IT programmes

**Desirable**:

- Secretarial or administrative experience
- Experience of working within local government.
- Experience of working directly with Councillors

**Skills and specialist knowledge**:
**Essential**:

- First-rate Information Technology skills
- Interpersonal and communication skills
- Able to be organised and precise
- Problem solving skills
- Strong language skills
- Possession of a driving licence

**Desirable**:

- Knowledge of local government arrangements
- The ability to produce minutes of a high standard

**Language requirements**:
**Listening and Speaking - Foundation**:
Able to maintain a simple conversation through the medium of Welsh and English in the everyday context of the post, using specific vocabulary that arises regularly, in order to present information.

**Reading and Understanding - Foundation**:
**Writing - Foundation**:
**Purpose of the post**:

- Ensure that the people of Gwynedd are at the centre of everything we do.
- Assist the Team Leader with the day-to-day administrative work of the Democracy Team and the Democracy and Language Service.

**Responsibility for functions**:
**Main duties**:
Support for Members
- Provide administrative support to the democracy team (and the Democracy and Language Service) as required.
- Assist the Team Leader to develop technical provision for the Council's formal meetings.
- Assist the Democracy Team to hold hybrid and virtual meetings by providing technical expertise.
- Assist the Team Leader to develop and maintain the Council's live web-casting programme, host virtual and hybrid meetings, along with all other essential elements such as the management of microphones, votes, playing videos, etc.
- Assist the Team Leader to maintain the programme of regional meetings offering them the above-mentioned technical support.
- Assist the Team Leader to provide training for Elected Members and officers on the use of technology at formal meetings regularly and as required.
- Respond to members' questions and issues regarding connectivity at formal committee meetings.
- Assist the Team Leader to develop use of the Modern.gov programme.
- Maintain and develop the Members' intranet site.
- Take minutes at Council in-house meetings as required.
- Deal with enquiries from the public and Elected Members in relation to the committee work, and in particular any freedom of information requests.
- Provide general support for Members to carry out their general duties as part of their work as Elected Members, e.g. advise on IT matters, etc.
- Undertake any other specific duties in terms of supporting Members as required (e.g. Members' salaries, external bodies, committee calendar, training, political balance).
- Assist the service with developments in technical fields relevant to the service such as Modern Gov, web casting, remote broadcasting, voting system in the chambers, etc. and deal with any technical requirements to ensure that the committee/meeting runs smoothly.
- Undertake any administrative duties relevant to the Democracy and Language Service as required and as the opportunity arises.
- Responsibility for self-development.
- Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1

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