Admin Operations Assistant
4 days ago
N**ewstaff Employment services are recruiting for an Admin/Operations assistant for our client based in Enfield, Middlesex.**
**Primary outline of role.**
- Coordinating client deliveries
- Collecting Balances from clients by phone
- Liaising with delivery services
- Liaising with warehouse team
- Ensuring communication is maintained between showroom, client and delivery services
Additional Duties
First point of contact for any maintenance issues from any showroom location. All service provider initial contact and instruction under strict direction of the ops manager. Additionally, general office support for filing, health and safety, record maintenanceand call handling.
Health and Safety (training provided)
- Maintaining FRA records
- Monitoring FRA recommendations and alerting Ops manager of infractions
- Coordinating weekly fire alarm tests in all locations(by phone) on occasion conducting periodic test in warehouse
- Liaising with service providers re maintenance of essential equipment (extinguishers, alarm, e-lighting etc)
- Assisting with periodic management inspections if on location in a showroom
Responsible for collating all data as directed by ops manager with regard to H&S, (this is tough to quantify, but doesn’t take too much time. When there are changes in various regs she may need to keep records differently or change the format).
Admin Warehouse
- Assisting with filing and searching orders post-delivery and filing PODs
- Assisting Steve with post resolution paper filing
Contract initialisation and liaison between supplier and ops manager for all locations
- Liaising with suppliers for periodic inspections (A/C, pest control)
- All telephone contracts and issues
- All Power contracts and issues
- All water and waste contracts and issues
- All PDQ contracts and issues
- All general (non
- branded) stationary and general supplies orders (including setup procurement)
Maintenance
- Liaising and chasing work orders and invoices with maintenance providers as directed
- Follow up of all maintenance issues by location as directed by the ops manager
- Other General Office Admin work as required
Able to demonstrate a high degree of organisation
Be literate and an excellent communicator
Previous admin experience an advantage but not essential as full training provided
Computer literate (MS Office)
No criminal record
Able to provide references.
**The Package**
This is a full time position.
Monday to Friday 9am to 5pm flexible hours after training.
21 days Holiday full training provided.
£28k pa.
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