Ward Administrator

3 days ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

**Job overview**:
D10 and D11 Neurology and Neurosurgery are looking for a dynamic, hardworking and enthusiastic individual to work as administrative support to the ward management team.

The post is an essential part of reducing the administrative work load on our nursing management team.

If you are looking for a new challenge and are interested in developing your proven A&C and leadership skills then this may be the opportunity for you.

This person is a vital member of the ward team. You will work alongside the ward management team to ensure that the administrative work of the ward is of the highest standards.

You will also be working between D10 and D11 supporting the wider management team of Ward Managers and Deputy Sister/Charge Nurse.

**Main duties of the job**:
In addition to the below summary you need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert.

The main duty of the post will be to efficiently and effectively manage the administrative support to the Ward Sister to ensure the smooth running of the ward.

Desirable but not essential, that you are educated to NVQ level 3 in administration or equivalent qualification or experience and have comprehensive administrative/data management experience (preferably in an NHS setting or a busy office environment).

You will need to have excellent computer skills, proficient in the use of excel, word and outlook and be able to work using your own initiative. You must also have excellent organisational skills, and the ability to juggle conflicting demands on time. Excellent interpersonal skills and telephone manner along with the ability to use them effectively to work with staff.

**Working for our organisation**:
NUH has a set of values and behaviours which are summarised in the job description for this post. Please note an assessment against these values and behaviours will be undertaken as part of the selection process.

**Detailed job description and main responsibilities**:
Job description and person specification attached for details. Please contact us to discuss or for an informal visit.

**Person specification**:
**Training & Qualifications**:
**Essential criteria**:

- NVQ level 3 in administration or equivalent. Educated to GCSE level. (2)

**Desirable criteria**:

- Trained in Administration Assistant Duties (2)

**Experience**:
**Essential criteria**:

- Minimum of 1 years typing & admin experience. Experience in using Microsoft Word, Outlook, Excel, Power Point (2)

**Desirable criteria**:

- Previous experience of working in the NHS. Experience of MAPs & eRoster (2)

**Communication and relationship**:
**Essential criteria**:

- Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports. (2)

**Desirable criteria**:

- Experience of working in a team (2)

**Planning and organisation**:
**Essential criteria**:

- Demonstrates an ability to organise own work schedule. Manages time effectively and displays initiative (2)

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the **Occupational Health Department **confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.

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