Ward Administrator
3 months ago
NHS AfC: Band 3
**Main area**
- Neonatal Services
- **Grade**
- NHS AfC: Band 3
- **Contract**
- Secondment: 12 months
- **Hours**
- Full time
- Part time
30 hours per week (Monday to Friday)
- **Job ref**
- 164-5211692-A**Site**
- City Hospital
- **Town**
- Nottingham
- **Salary**
- £21,730 - £23,177 Per annum
- **Salary period**
- Yearly
- **Closing**
- Today at 23:59Job overview
The Neonatal Service is looking for someone that is interested in a 12 month secondment as ward administrator working within the neonatal unit at City hospital.
NUH neonatal service provides care for some of the most critically unwell infants in the East Midlands Neonatal Operational Delivery Network (EMNODN) as a Level 3 centre, providing neonatal surgery within and beyond network boundaries. The post holder will be expected to provide clerical and administrative support to the Neonatal ward manager and senior nursing team.
Main duties of the job
- To liaise with ward sister / charge nurse and pay services in the completion of unsocial hours payments. Notifying pay services of sickness, maternity, annual and special leave. To compile monthly figures for staff sickness, study etc as required by the Manager
- To assist the ward sister in ensuring Electronic rosters are performed to the specified timeline, ensuring the ward is adequately staffed within the agreed establishment figures. To ensure that the rosters are locked for submission to pay services, annual leave approved and shift amendments altered as required.
- To support ward sister / charge nurse in effective collection and inputting of data of ward productivity data
- Please refer to the full job description
Working for our organisation
We provide a range of national and internationally renowned specialist services and we are at the forefront of new surgical procedures and research programmes. We are home to the East Midlands Major Trauma Centre, the Nottingham Children's Hospital and in partnership with the University of Nottingham we host a Biomedical Research Centre carrying out vital research into hearing, digestive diseases, respiratory, musculoskeletal disease, mental health and imaging.
As a teaching hospital, we are instrumental in the education and training of doctors, nurses and other healthcare professionals. We are proud of our strong relationships with universities across the East Midlands, including the University of Nottingham, Nottingham Trent University and Loughborough University.
As one of the NHS Trusts identified in the New Hospital Programme, a programme of investment in NHS hospitals, we have extensive plans to improve our hospitals and the services we deliver for patients. As well as the redevelopment of the Queen’s Medical Centre and City Hospital, plans for a new 70 bed NHS rehabilitation facility set to be built on the Stanford Hall Rehabilitation Estate near Loughborough, are currently going through the approvals process.
We have recently become home to the latest series of Channel 4’s award-winning series 24 Hours in A&E, which takes a look inside one of the country’s busiest emergency department at QMC and showcases the dedication, passion and skill of our teams.
Detailed job description and main responsibilities
You will be reporting directly to the Ward Manager and working closely in meeting the needs of the service.
Hours will be 30hrs per week
Person specification
Commitment to Trust Values and Behaviours
Essential criteria
- Must be able to demonstrate behaviours consistent with the Trust’s “We are here for you” behavioural standards
Training & Qualifications
Essential criteria
- RSA III word-processing/text processing or equivalent Educated to GCSE level NVQ level 3 in administration or equivalent
Experience
Essential criteria
- Minimum of 1 years typing & admin experience
- Experience in using Microsoft Word, Outlook, Excel, Power Point
- Demonstrate understanding of patient/client confidentiality
Desirable criteria
- Previous experience of working in the NHS Experience of Productive Ward / Lean Methodology
Communication and relationship skills
Essential criteria
- Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports
- Must be understanding and helpful
- Uses information gathered to inform others
- Uses correct grammar and spelling
- Can complete letters, forms, reports & tables using computerised technology from information collected
- Legible handwriting
- Friendly and professional telephone manner
- Maintain sensitivity and empathy in communication with patients/clients
- Recognises own role as part of an effective team
- Is open to suggestions, ideas and new working practices within a team
Desirable criteria
- Experience of working in a team
Analytical and Judgement skills
Essential criteria
- Able to use judgement to make decisions in order to solve problems/enquiries
- Able to analyse situations/issues
- Uses resources cost eff
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