Ward Administrator

7 months ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

An opportunity has arisen for a part time ward administrator on the Acute Medicine Receiving Unit

To provide a comprehensive administrative service to the ward and the manager.

The post holder must exercise initiative to organise their own workload within the constraints of defined deadlines. The post holder must have the ability to interpret and communicate complex data.

The post holder must demonstrate confidentiality as this post involves sensitive information.

The most holder will be able to demonstrate excellent IT skills

In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.

With over 17,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career

We are looking for staff who are passionate about delivering the highest standards of care and put the patient at the centre at all times

A key feature of our division is the positive culture we have developed which is based on valuing, trust, engagement and involvement of our staff. We consistently deliver high quality innovative services

Detailed job description and main responsibilities

**The main duties are but not restricted to the below**:
Updating Duty Rota/pay services of sickness, maternity, annual and special leave. To compile monthly figures for staff sickness, study etc as required by the Manager.

To assist the ward manager in ensuring rosters are performed to the specified timeline, ensuring the unit is adequately staffed within the agreed establishment figures. To ensure that the rosters are locked for submission to pay services, annual leave approved and shift amendments altered as required.

Creating and maintaining ALL staff files electronically and paper copies ensuring records are kept according to Trust policy.

To provide statistical information as requested by the Ward Manager relating to workforce and education activity.

To ensure new staff are booked on and aware of Trust induction training dates and ward induction programme

To organise and maintain the Ward Manager's office with regard to filing systems and provide evidence for quality audits and productivity data.

To maintain agency staff records and check NHSP records correspond with time sheets for authorisation of payment by the ward manager.

Assist the senior team in organising annual appraisals. Ensure relevant paperwork is available and records are maintained.

Ensure appointments, terminations and changes to contracts are dealt with in accordance with HR procedures, including regular liaison with HR and Pay Services to ensure that changes are implemented in a timely manner. Use judgement and initiative to prioritise workload.

To assist the Ward Manager in ensuring incidents on the DATIX system are investigated and closed and risk assessments are kept updated.

Assist the team in providing a welcoming environment for all patients and their families. Facilitate communication with all the care professionals, service departments and relevant parties, receiving and relaying messages and other information.

Complete requisition for provisions, stores and stationery.

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