Administration Assistant

2 months ago


Colne, United Kingdom COLNE PARK HIGH SCHOOL Full time

**Administration Assistant**

**Department**: School admin and finance

**Reporting To**: Operations Manager and Headteacher

**Salary**: Grade 5 - SCP 6—11(£ 21,968 - £ 24,496) pro-rata

**Contract type**: Support staff, permanent, term time plus one weeks

**Hours**: Full time 37 hours per week

**Start Date**:As soon as possible

**Closing Date**:Noon on: Thursday 30 March 2023

**Core Purpose**:
To provide and coordinate a comprehensive and professional administrative service for the school within the Admin and Finance team. Owing to the type of role and varied day to day events, it is not possible to set out a full range of duties.
- Responsible for school administrative activities as directed by management.
- Contribute to the planning, development and delivery of support services and procedures.
- Maintenance of manual and computerised records

**The following is an indicative list and is not structured in an order of importance**:

- Maintain and organise files.
- Organise refreshments and meeting spaces as required.
- Answer incoming telephone calls in a polite and professional manner.
- Complete all admin tasks requested and maintain electronic and paper copies when necessary.
- Offer administration support to other departments when required.
- Support all members of the admin team when needed.
- Attend and complete a First Aid training course, and deliver First Aid when required as per the rota system.
- Keep a check of first aid stocks and place orders when stocks are depleted.
- Check all first aid boxes in each faculty are replenished and in date., termly.
- Keep a stock of postage stamps. Make ready and record all postage and deliver to Post Office.
- Organise and record whole school student GDPR information results each year.
- Support Year 6 Transition, GDPR and Data Collection responses.
- Support reprographics requirements.
- Create mail-merge letters to accompany Golden Letter Awards at the end of each half term.
- Organise staff collections and cards for leavers in a timely fashion.
- Arrange refreshments for SLT meetings each morning.
- Inform the Headteacher of any complaints received, log electronically and in the paper file.
- Update staff telephone list when there are leavers and new starters.
- Order and prepare Christmas Cards for all local schools and colleges, and post in a timely fashion.
- Organise Christmas decorations in the reception area.
- Attend and participate in all admin meetings to enable the team to foresee any issues and plan resolutions.
- Collect all Trophies in after one year in readiness of the next KS3 & KS4 presentation evenings.
- Support school recruitment process.

**Note**:In addition other duties at no higher level of responsibility may be interchanged with/added to this list as required.

**Job Types**: Full-time, Permanent

**Salary**: £21,968.00-£24,496.00 per year

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Administration: 2 years (required)
- Microsoft Office: 2 years (required)

Work Location: One location

Application deadline: 30/03/2023
Reference ID: Admin Assistant
Expected start date: 17/04/2023



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