School Executive Assistant

3 days ago


Dundee, United Kingdom University of Dundee Full time

Regarded as one of the top Art and Design colleges in the UK, Duncan of Jordanstone College of Art and Design (DJCAD) continues to be at the forefront of creativity and innovation - both on a local and global platform. With world-wide credibility for first-class teaching and research, a plethora of accolades and a proud tradition of producing graduates who go on to be experts in their field, DJCAD offers a strong academic and creative culture that supports and encourages personal development in teaching and scholarship.

We are recruiting for an exceptional individual to join us as an **Executive Assistant** within our professional services team, to provide confidential executive and administrative support to members of the School Executive Group. You will be capable of taking personal responsibility and using your initiative with the ability to manage constant changing priorities and competing demands.

Your priorities will include:

- To provide comprehensive support to the School Executive Group (SEG), and identify and maintain office and operational systems required to support the work of the School SEG.
- To assist with the planning and organisation of workload for the Dean and the School Manager to ensure staff meet deadlines and follow up on agreed workload.
- To ensure the School Executive Group is appropriately briefed on Higher Education sector-wide and Art and Design sector-specific policy.

Who we’re looking for:

- Significant, recent experience in a fast-paced environment and/or qualification
- Computer literate with a high level of competence in Microsoft office 365.
- High level of attention to detail and sound organisational skills
- Ability to balance competing demands and prioritise effectively, working to tight deadlines.
- Ability to interpret, and implement complex information and formal guidelines including University policies and procedures.
- Must possess excellent written and oral communication skills.

Excellent interpersonal skills, including evidence of team working and the ability to be proactive in responding to the needs of staff and students.

We are one of the UK’s leading universities - internationally recognised for our expertise across a range of disciplines and research breakthroughs in multiple areas, including science, medicine and engineering, amongst many others. Conveniently located on the banks of River Tay, our main city-centre campus is at the heart of Dundee - an up-and-coming, friendly, compact and affordable city with a rich heritage in design and technology. We also have campuses at Ninewells Hospital and in Kirkcaldy which are easily accessible via local transport links.

The diversity of our staff and students helps to make the University of Dundee a UK university of choice for undergraduate, postgraduate and distance learning. Family friendly policies, staff networks for BME, Disabled and LGBT staff, membership of Athena SWAN, the ECU Race Equality Charter and Stonewall as well a full range of disability services, create an enjoyable and inclusive place to work.


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