Operations Coordinator
4 weeks ago
Published at: 2023-02-14
Oxford Summer Courses, a Bridgemark company
Oxford Summer Courses is part of Bridgemark Education, founded by two school friends and Oxford graduates who wanted to open up exceptional educational journeys to more people. In 2021 we ran COVID-compliant in-person courses. Our approach is based on interactive teaching, growth mindsets, small group learning, and tutor autonomy. We channel our passion into making a positive impact on our surroundings whether that be our students, the wider community or the environment.
Applications are open for 2023 courses.
**Job Description**:
- Job Title:
Operations Coordinator - Oxford
- Location:
Oxford
- Reports to:
Operations Manager
- Reports to you:
NA
- Pay rate:
£25,200 FTE
- Contract type:
Full Time, Fixed Term Contract
Main duties and responsibilities
We are looking for a keen, organised co-ordinator with initiative, an eye for detail and service excellence to join our growing team.
We provide short academic courses in Oxford, Cambridge and London, to motivated students from across the world - 108 countries last year. We’ll be working with around 180 pastoral staff, many of whom will be new to Oxford Summer Courses and this role is to ensure our planning and support enables them to deliver consistently high quality programmes across all our sites.
You’ll work with pastoral, teaching, and head office staff to resolve any issues affecting student experience. Day to day, this could include liaising with attraction sites, transport companies & restaurants to confirm bookings, communicating with college accommodation offices, helping to build training materials, building information and equipment packs and running an inventory of stock.
From working behind the scenes on our improvement cycle, to problem solving on the ground, you’ll play a key part in creating the welcoming environment that staff and students return to year after year.
**Main duties**:
- Assist with the pastoral staff recruitment process, including interviews, & documentation gathering
- Maintain accurate records, including for compliance with safeguarding obligations
- React to early signs of issues, taking steps to mitigate or escalate them as needed
- Book and confirm activities, travel and restaurants
- Assist in managing large amounts of information and equipment, building into packs for course delivery
- Assist in managing relationships with host colleges, staff and suppliers
- Managing an inventory of equipment and resources
**Role summary**
- Title: Academic Co-ordinator
- Start: Feb/Mar to Sep 2023
- Location: Oxford
- Reports to: Operations Manager
- Salary: £25,200 FTE
Person specification
**Who are we looking for (essential)**:
- Proactive problem solver with a growth mindset, who can take initiative
- Diplomatic communicator who can give constructive feedback
- Able to work well with colleagues both in person and remotely
- Reasonable IT proficiency
- Highly personable with a strong team mentality and work ethic
- Highly organised, thorough and with great attention to detail - a pragmatic and can-do attitude will be vital
- An appreciation of uncompromising high standards and excellent quality
- Fast learner and a team player
- Great communication skills
**Who are we looking for (desirable)**:
- Worked at a summer school or other short course involving international students
- Strong organisational and task management skills
- Familiarity with Oxford
- Proficiency with collaborative tools like Google Suite, Slack, and Zoom
**What is in it for you**:
- Training and professional development
- Flexible working and Hybrid Working arrangements
- 25 days annual leave (prorated)
- Excellent team culture
- Opportunity to grow and develop your skills
Selection process
**Application Details
-
Operations Coordinator
2 weeks ago
Oxford, United Kingdom CitySprint Full time**Operations Coordinator | Oxford | Permanent** **Salary**: £24,804 **Hours**:45 hours per week **Benefits and perks**: - An **impressive holiday allowance** that rises in line with your years of service. - **Additional day off** for your birthday so you can celebrate in style. - **Death in Service** allowance to ensure your loved ones are provided for...
-
Operations Coordinator
1 month ago
Oxford, United Kingdom Oxford Royale Full timeThe Operations Coordinator, reporting to the Head of Operations, will play a vital key role in planning and ensuring the delivery of a world-class academic summer school experience for students across a number of locations in the UK. **Key Responsibilities**: - The coordination of the overall planning of the multiple summer programmes hitting - key...
-
Operations Coordinator
2 days ago
Oxford, United Kingdom The Myers-Briggs Company Limited Full time**Vacancy Name** - Operations Coordinator **Vacancy No** - VN041 **Employment Type** - Regular Full Time **Location City** - Oxford **Location Postal Code** - OX2 8EP **About The Myers-Briggs Company** **One of the world’s largest business psychology providers.** In our fast-changing world, your edge lies in harnessing 100 percent of your talent -...
-
Operations Coordinator
1 month ago
Oxford, United Kingdom University of Oxford Full timeApplications are invited for the role of Operations Co-ordinator at the Global Priorities Institute (GPI), an interdisciplinary research centre at the University of Oxford. The post is to cover the maternity leave of the substantive postholder and is fixed-term until 2 February 2024. The Operations Coordinator as part of GPI’s operations team, will...
-
Operations Coordinator
1 day ago
Oxford, United Kingdom The Myers-Briggs Company Limited Full time**Job title**: Operations Coordinator - Consultancy **Department/team**: PS Operations **Hours of work**: 37.5 per week **Line manager**: Professional Services Operations Manager **Line reports**: n/a **Role purpose** The role is responsible for providing effective coordination to support the delivery of bespoke consultancy events. **How this role...
-
Operations Coordinator
17 hours ago
Oxford, United Kingdom The Myers-Briggs Company Limited Full time**Job title**: Operations Coordinator - Consultancy **Department/team**: PS Operations **Hours of work**: 37.5 per week **Line manager**: Professional Services Operations Manager **Line reports**: n/a **Role purpose** The role is responsible for providing effective coordination to support the delivery of bespoke consultancy events. **How this role...
-
Finance and Operations Coordinator
1 month ago
Oxford, United Kingdom Nekton Foundation Full time**Finance and Operations Coordinator** Full time, Permanent: £Competitive based on skills and experience Nekton is actively searching for a Finance and Operations Coordinator to join our dynamic team to support the Head of Finance, Management team, and wider team leaders, working predominantly on a new international programme. The role is an interesting...
-
Operations Coordinator
1 month ago
Oxford, United Kingdom University of Oxford Full timePrevious applicants to the post 162407 need not apply_ **Are you an experienced administrator who can hit the ground running? Do you like variety and thrive on challenges? This may be the role for you!** An exciting opportunity has arisen to join the Global Priorities Institute as an Operations Coordinator on a fixed-term basis until 2 February 2024,...
-
Operations Coordinator
1 month ago
Oxford, United Kingdom Archangel Imaging Full time**Are you an experienced and proactive operations professional,** **passionate to support a scaling Tech startup?** **The Role**: **What will you be responsible for?** - HR support and execution: supporting implementation of policies, processes to help us effectively hire, reward and retain the best teammates possible - Marketing: contribute directly to...
-
Customer Operations Content Coordinator
1 month ago
Oxford, United Kingdom Tripadvisor Full timeWe believe that we are better together, and at Tripadvisor we welcome you for who you are. Our workplace is for everyone, as is our people powered platform. At Tripadvisor, we want you to bring your unique identities, abilities, and experiences, so we can collectively revolutionize travel and together find the good out there. Viator is a Tripadvisor company...
-
Operations Coordinator
1 month ago
Oxford, United Kingdom Codamotion Full time**About us** Codamotion is a small family company that creates movement analysis technology. Our rich heritage has seen systems deployed on the International Space Station and used in neuroscience research, sports science, rehabilitation, and ergonomics. Our future is dedicated to the sustainable development of technology that benefits society. We are...
-
Customer Operations Content Coordinator
1 month ago
Oxford, United Kingdom Tripadvisor Full timeWe believe that we are better together, and at Tripadvisor we welcome you for who you are. Our workplace is for everyone, as is our people powered platform. At Tripadvisor, we want you to bring your unique identities, abilities, and experiences, so we can collectively revolutionize travel and together find the good out there. Viator is a Tripadvisor company...
-
Admissions Operations Coordinator
1 month ago
Oxford, United Kingdom University of Oxford Full timeUniversity Offices, Wellington Square, Oxford, OX1 2JD *INTERNAL APPLICANTS ONLY* Applications are invited for the post of Admissions Operations Coordinator within the Admissions Operations team. One of five teams within the Undergraduate Admissions and Outreach Office, we are responsible for managing undergraduate applications data, including external...
-
Operations Coordinator
1 month ago
Oxford, United Kingdom Oxford Summer Courses Full timePublished at: 2023-02-14 Oxford Summer Courses, a Bridgemark company Oxford Summer Courses is part of Bridgemark Education, founded by two school friends and Oxford graduates who wanted to open up exceptional educational journeys to more people. In 2021 we ran COVID-compliant in-person courses. Our approach is based on interactive teaching, growth...
-
Advertising Operations Coordinator
1 day ago
Oxford, United Kingdom Oxford University Press Full time**ABOUT THE ROLE** The role of Advertising Operations Coordinator is to assist in maximizing and facilitating all advertising sales opportunities, by providing administrative and production support to the advertising sales team. **PRINCIPLE ACCOUNTABILITIES**: - Input all UK & US advertising sale orders in to Advantage. - Be responsible for and produce...
-
Advertising Operations Coordinator
18 hours ago
Oxford, United Kingdom Oxford University Press Full time**ABOUT THE ROLE** The role of Advertising Operations Coordinator is to assist in maximizing and facilitating all advertising sales opportunities, by providing administrative and production support to the advertising sales team. **PRINCIPLE ACCOUNTABILITIES**: - Input all UK & US advertising sale orders in to Advantage. - Be responsible for and produce...
-
Advertising Operations Coordinator
1 week ago
Oxford, United Kingdom Oxford University Press Full timeAbout the Role The role of Advertising Operations Coordinator is to assist in maximizing and facilitating all advertising sales opportunities, by providing administrative and production support to the advertising sales team. Principle Accountabilities: Input all UK & US advertising sale orders in to Advantage. Be responsible for and produce...
-
Advertising Operations Coordinator
1 day ago
Oxford, United Kingdom Oxford University Press Full timeAbout the Role The role of Advertising Operations Coordinator is to assist in maximizing and facilitating all advertising sales opportunities, by providing administrative and production support to the advertising sales team. Principle Accountabilities: Input all UK & US advertising sale orders in to Advantage. Be responsible for and produce...
-
Operations Coordinator
4 weeks ago
Oxford, United Kingdom Oxford Summer Courses Full timePublished at: 2023-02-14 Oxford Summer Courses, a Bridgemark company Oxford Summer Courses is part of Bridgemark Education, founded by two school friends and Oxford graduates who wanted to open up exceptional educational journeys to more people. In 2021 we ran COVID-compliant in-person courses. Our approach is based on interactive teaching, growth...
-
Operations Coordinator
17 hours ago
Oxford, United Kingdom Oxford Summer Courses Full timePublished at: 2023-02-14 Oxford Summer Courses, a Bridgemark company Oxford Summer Courses is part of Bridgemark Education, founded by two school friends and Oxford graduates who wanted to open up exceptional educational journeys to more people. In 2021 we ran COVID-compliant in-person courses. Our approach is based on interactive teaching, growth...