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Vehicle Office Coordinator

3 months ago

AshbyDeLaZouch, United Kingdom Bott Ltd Full time

At Bott Ltd we are a worldwide leader in **creating better workspace environments** in offices and vehicles. We are **continuously investing** and improving our facilities and we are looking to invest in some **great people** to join the teamIf you have a ‘can do’ attitude... we want to hear from you

As a **Vehicle Office Coordinator** your role encompasses a wide range of responsibilities, focusing on supporting our Vehicle Appraisals, Service & Delivery teams. You will be the first point of contact for collection and delivery drivers, and onsite sub-contractors.

**Responsibilities**
- Be the first point of contact for Third Party Delivery Agents and Subcontractors when they arrive on site
- Obtain vehicle information from Third Party Agents to ensure a smooth handover of completed vehicles
- Update the collections sheet with the arrival time
- Compile appropriate information for delivery pack, including fuel card, management where applicable, and issue delivery pack on vehicle collection
- Liaise with the Appraisals team for collection of the delivery agent
- Be an internal key holder. Be responsible for signing out vehicle keys and issuing “free issue” parts to Subcontractors
- Administer spare keys, including postage to designated locations, and update internal systems as required
- When the vehicle has left site, ensure delivery notes are processed to ensure the vehicle is booked-out correctly
- Scan and record documentation (electrical certs, sign of sheets etc) received and link them to the in-house system (SAP)
- Identify any blockages or challenges that may affect internal and external stakeholders
- Upholding a professional approach and maintaining a positive attitude toward internal and external colleagues is crucial. Effective communication, collaboration and teamwork are key aspects of your role
- It is important to ensure strict adherence to all relevant processes and policies to maintain consistency and compliance within the organisation
- Developing a working knowledge of related roles with the Conversion Centre Coordinator and Appraisals Supervisor, enabling you to cover during holidays, sickness, or busy periods
- Developing a close working relationship with the Sub-Contractor Coordinator and Dispatch Planner, ensuring processes are adhered to
- Being flexible and agile in assisting other departments when required is part of the current company practice.

**Essential Skills**
- Good administration experience, ideally gained within a transport or production office
- Highly organised and able to process data accurately
- Good communication skills
- Driven, proactive and resilient
- Able to develop own knowledge and skills within a well-motivated team
- A passion for delivering customer service excellence in a cost-effective way

The hours of work are 37 hours per week Monday to Friday;
07:30 - 15:30 Monday - Thursday

07:30 - 15:00 Friday

Along with the following benefits, we offer a great working environment where you will feel part of a valued team. We offer:

- a competitive salary
- stable employment within a well-established and successful company
- company profit-share scheme (paid quarterly)
- loyalty bonus (service related)
- 34 days holiday (inclusive of bank holidays)
- training and development
- life assurance cover
- company uniform
- tech scheme
- cycle to work scheme
- GP24/7 access
- employee assistance programme
- social committee and planned team events
- free onsite parking

To be considered for this position all applicants must live within a commutable distance of our Ashby De La Zouch site in Leicestershire.

Bott Ltd are totally committed to an equal opportunities culture across all of our company sites and roles. This means we promote diversity and value everyone's differences, and we treat all people equally or similarly and they will not be disadvantaged by prejudices or bias. Therefore, our recruitment process means the best person for a job or a promotion is the person who earns that position based on qualifications, skill set, experience, and knowledge.

Salary - £24,000 - £26,000 plus profit share.

**Job Types**: Full-time, Permanent

Pay: £24,000.00-£26,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Free parking
- Life insurance
- On-site parking
- Profit sharing
- Referral programme

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme
- Loyalty bonus

Ability to commute/relocate:

- Ashby-De-La-Zouch, LE65 2UU: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 2 years (required)

Work Location: In person

Application deadline: 07/06/2024
Reference ID: Vehicle Office Coordinator - Ashby