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Accounts Payable Supervisor

8 months ago

Bristol, United Kingdom OVO Energy Full time

**Role OVO-View**

**Location**: Hub based Bristol or London
- But you have the flexibility to work wherever suits you best_

**Team**: Accounting & Reporting

**Salary banding**: £30,830 - £38,000

**Experience**: Mid-level

**Working pattern**:Full-Time

**Reporting to**:Max Baker, Accounts Payable Manager

**Sponsorship**: Unfortunately we are unable to offer sponsorship for this role.

**This role in 3 words**: Automation, Teamwork, Efficiency

**Top 3 qualities for this role**: Tenacity, Resilience, Drive

**In the words of the team, you should leave your current role for this one because.**
- "This role revolves around taking the AP team to the next stage of maturity, by driving the most out of AP automation and supporting the wider AP team through change and continuous improvement. It can be demanding but it's also rewarding to work as part of such a tightly committed team."_

**Everyone belongs at OVO**

At OVO, we are on a mission to solve one of humanity's biggest challenges, the climate crisis. And we know it takes all of us to change the world. That's why we need diverse people from all gender identities, ethnicities, ages, sexual orientations, life experiences and backgrounds to join us.

**Teamworking for the planet**

Everything we do here spins around Plan Zero. So, naturally, the team you'll be joining plays a gigantic role in making that happen. Here's how:
This role sits in the Accounting & Reporting team within the Retail Finance function where our objectives are:
**Get the Basics Right**: Pursue opportunities to drive synergies, economies of scale and service delivery improvement through centralisation of common activities across the businesses. Drive better processes and governance to create a culture of personal responsibility over spend

**Drive Simplicity**: Develop and implement a single Finance Operating Model to aid the simplification and harmonisation of activities and processes. Drive informed investment decisions, performance and capital allocations across the group

**Deliver Plan Zero**: Create lean and effective organisations with renewed focus on talent investment to empower people considering development and career potential

**This role in a nutshell**:
The role of the AP Supervisor is to be an experienced steady hand in the running of the Accounts Payable Function. This means using your experience and knowledge to drive down supplier contact, maximise automation and minimise late payments.

Working tickets and draft invoices thoroughly is core to the role but, in addition, you'll need to analyse data from JIRA, Workday and OSV and take appropriate action to achieve greater efficiencies in the team. You'll also act as a first point of contact for urgent payments, erroneous postings and escalated tickets.

This role also includes line management of 2 AP clerks, ensuring that they are fully supported in their roles in terms of training, company policy, access to tools and AP standard methodologies. You'll be responsible for supervising their work, helping them deal with escalated tickets and problem suppliers. You'll also hold regular 121s, supporting their development and setting goals.

**Your key outcomes will be**:
**Accounts Payable**
- Managing the shared Finance inboxes (JIRA), responding to supplier queries and triaging tickets, included advanced queries from the business
- Ensuring supplier data is kept up to date and fixing gaps
- Monthly Trade payables reconciliation
- Investigate aging and outstanding items
- Maximising the use and efficiency of AP automation - educating suppliers and buyers, consolidating invoices
- Working draft invoices to resolution
- Working with Treasury to clear cash prepayments
- Minimising late payments and assisting the AP manager in the payment practices reporting
- Ensuring weekly critical metrics are completed correctly by the clerks
- Completing monthly supplier reconciliations and reviewing clerks recs
- Flagging broken approval routes and approval route changes
- Assisting with audit queries

**AP Automation**
- Maintaining rules, dealing with support cases, setting up new companies with AP automation services
- Participating in Quarterly Business Review Meetings
- Ensuring support cases are responded to quickly
- Analysing the weekly document report to identify submission errors and correcting supplier behaviour

**Accounts Receivable**
- Raising sales invoices
- Creating customer accounts
- Completing the monthly Trade Receivables reconciliation
- Reporting outstanding balances to relationship managers to chase timely payment

**Continuous Improvement / Integration projects**
- Assisting with the integration of new entities
- Identifying areas for improvement and delivering projects
- Delivering PO training to support the business' buyers
- Creating and updating process notes

**You'll be a successful A**ccounts Payable Supervisor here** at OVO if you**

You're a confident Accounts Payable professional with strong attention