Financial Administrative Assistant

2 days ago

Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**
To provide comprehensive research financial administrative support to the central Research Support UK team. To maintain system data to enable production of information in support of Research Support Office objectives and University and funder reporting requirements.

**Main Duties and Responsibilities**
1.To provide clear advice and guidance to customers in accordance with standard Research Support Office and financial processes.
2.To process financial transactions including journals and sales invoices ensuring adherence to financial requirements and controls.
3.To administer the team central mailbox allocating to team members, updating systems and resolving routine enquiries.
4.To complete financial documentation for authorisation.
5.To provide transaction reports and documentation for funder and other audits.
6.To assist with the provision and analysis of data.
7.To run exception and control reports and resolve routine issues.
8.To liaise with College Research Support teams and academic researchers to collate timesheets and other documentation ensuring completion within required timescales.
9.To provide standard reports and management information from University systems, as appropriate, to inform management and academic decision-making.
10.To maintain and ensure integrity of data within the University's Research and Financial systems.
11.To set up new customers within the University systems.
12.To maintain up-to-date information on the Research Support Office website to support academic and college research support staff.
13.To arrange events and meetings including room bookings, facilities, catering, invitations and documentation.
14.To provide administrative support for the Research Support Office, including opening and distributing mail, scanning and uploading documentation to the electronic document management system, photocopying, requisitioning and answering telephone calls.
15.To work flexibly across the Research Support Office teams to ensure a proactive response to fluctuations in service demands.
16.To assist with the testing and implementation of systems and procedures to ensure the continuous improvement of the Research Management process and service delivery.
17.To undertake other duties as required in support of efficient management of the Research Support Office.

**Knowledge, Qualifications, Skills and Experience**

**Knowledge/Qualifications**

**Essential**
A1 Scottish Credit and Qualification Framework level 5 or 6 (National 5 or 6, Scottish Vocational Qualification level 2 or 3) or equivalent, and experience of personal development in a similar role.
A2 Knowledge of financial processes and systems.

**Desirable**
B1 ECDL Modules.
B2 HNC or equivalent in a financial discipline.

**Skills**

**Essential**
C1 Good interpersonal and communication skills, both written and verbal.
C2 Initiative and judgement to resolve routine problems independently.
C3 Good analytical and problem solving skills.
C4 Excellent attention to detail and ability to work with high degree of numerical and data accuracy.
C5 Good IT skills including Excel, Word, and networked systems.
C6 Ability to work effectively both independently and as part of a team.
C7 Effective planning, organising and prioritising skills with ability to adapt to changing priorities or requirements.
C8 Ability to undertake assigned tasks in a timely manner and to an acceptable standard.
C9 Strong customer service skills.
C10 Ability to work flexibly and adapt to changing environments.

**Desirable**
D1 Web page editing skills.

**Experience**

**Essential**
E1 Relevant work experience with above qualification.
E2 Experience of maintaining financial and non-financial data.
E3 Experience of using financial systems.
E4 Experience of working in a finance function.
E5 Experience of providing customer service.

**Job Features**

**Planning and Organising**
Manage own workload and plan activities based on external and internal deadlines and service level targets. Balance competing workload priorities from diverse sources.
React quickly, adapt and change plans at short notice to respond to changing requirements and unforeseen circumstances.

**Decision Making**
Develop a good knowledge of funder/customer requirements, as well as internal policies and procedures, and make decisions based on these.
Resolve routine problems using own initiative, with more complex problems being escalated to a more senior staff member.

**Internal/External Relationships**
The role holder will have frequent interaction with College and University Service staff including:

- College research support teams Principal Investigators
- Other members of the Central Research Support team
- College Finance teams
- Finance Office staff
The role holder will be required to liaise with a range of external parties, including:

- Key funder contacts
- Partner higher education universities and commercial organisations

**Problem Solving**
Deal with enquiries from a variet

  • Financial Services Administrator

    4 days ago

    Glasgow, United Kingdom Finesco Financial Services Ltd Full time

    **Financial Services Administrator - hiring immediately** Working in collaboration with Financial Advisers and other colleagues, you will assist the Financial Advisers in preparing recommendations and producing suitability reports, including preparing and maintaining client records. Liaise with product providers and obtain information, valuations,...

  • Financial Administrative Assistant

    7 months ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** To provide comprehensive research financial administrative support to the central Research Support UK team. To maintain system data to enable production of information in support of Research Support Office objectives and University and funder reporting requirements. **Main Duties and Responsibilities** 1.To provide clear advice and guidance...

  • Financial Assistant

    4 weeks ago

    Glasgow, Glasgow City, United Kingdom Lusona Consultancy (Financial) Limited Full time

    Accounting ExpertiseThe role of Financial Assistant with Lusona Consultancy (group) Limited involves handling a range of tasks related to accounts and finance. Key responsibilities include the allocation of bank receipts and payments, credit control, reconciliation of supplier statements, processing of monthly payment runs, reconciliation of control...

  • Paraplanning Administrator

    7 months ago

    Glasgow, United Kingdom Simple Financial Planning Ltd Full time

    **Paraplanner Administrator** **Glasgow** **Up to £20,000 plus benefits** We are seeking an individual to join an excellent Financial Planning firm and work with their small and friendly team in Glasgow. This role is a perfect opportunity to join a small firm and make a big impact. This role will teach you everything you need to know from the ground up...

  • Ifa Administrator

    4 days ago

    Glasgow, United Kingdom Finesco Financial Services Ltd Full time

    **Financial Services Administrator** Working in collaboration with Financial Advisers and other colleagues, you will assist the Financial Advisers in preparing recommendations and producing suitability reports, including preparing and maintaining client records and valuation reports. Your main responsibilities will include: Liaising with product providers...

  • Administrative Assistant

    5 days ago

    Glasgow, Glasgow City, United Kingdom Evelyn Partners Fund Solutions Limited Full time

    About the OpportunityWe are seeking an experienced Administrative Assistant to join our Financial Services team in Glasgow. As a key member of our support team, you will play a crucial role in ensuring the smooth operation of our business.Your primary responsibility will be to provide administrative support to our Financial Planners, including maintaining...

  • Administrator - Financial Services

    4 days ago

    Glasgow, United Kingdom Meraki Full time

    Meraki Talent’s industry leading Financial Services client are looking for a Financial Services Support Administrator to join an expanding team. This is a key role as you support Fund Managers to ensure client correspondence is administered in a accurate and timely fashion. **Responsibilities of the Position**: - Audio Typing - To build strong...

  • Financial Administrator

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom Cross Resourcing Full time

    Cross Resourcing is proud to be working with our client, a leading CA firm in Glasgow, to recruit an Accounts Assistant to join their team.Job SummaryWe are seeking an experienced Accounts Assistant to support the finance team in accurately inputting financial data, reconciling bank statements, and processing invoices.The ideal candidate will have prior...

  • Financial Planner

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom Quilter Financial Advisers Full time

    Job OverviewWe are seeking an experienced Financial Planner to join our team at Quilter Financial Advisers.This role offers a unique opportunity to work with clients, providing expert advice on their financial planning needs and helping them achieve their goals.The successful candidate will have a proven track record of delivering exceptional client service...

  • Ifa Administrator

    6 days ago

    Glasgow, United Kingdom Financial Careers Ltd Full time

    **Our client is a successful IFA firm based in Glasgow advising its clients for over 20 years, creating long-term relationships with its customers and staff. They are now looking for an experienced Part-Time c 3 days a-week IFA Administrator to jointheir team.** **Responsibilities** - Provide financial planning support to financial advisers - Help financial...

  • Financial Administrator

    6 days ago

    Glasgow, United Kingdom Pertemps Glasgow Perms Full time

    Our client, a highly respected Higher Education establishment based in the West End of Glasgow, requires a part-time Financial Aid Administrator on a temporary basis for a few months. The salary for the position is £12.52 per hour, working Monday to Friday9.00am to 5.00pm, 35 hours per week. **Main purpose of role**: **Main Duties and Responsibilities**: -...

  • Financial Planning Administrator

    7 months ago

    Glasgow, United Kingdom Aspire Search Consultants Full time

    Financial Planning Administrator / Glasgow / Permanent / £28,000 - £36,000 basic salary + excellent benefits package (including pension and bonus) + study support / Hybrid working An opportunity has arisen for an administrator to join our highly regarded wealth management client based in Glasgow. In addition to administrative tasks, role holders can also...

  • Financial Assistant

    4 weeks ago

    Glasgow, Glasgow City, United Kingdom Jenson Fisher Consulting Ltd Full time

    Are you a skilled professional seeking a new challenge in accounts administration? Jenson Fisher Consulting Ltd is looking for an experienced Part Time Accounts Assistant to join our team in Arbroath.We are offering a competitive salary of £25,000 - £30,000 per annum, depending on experience. This role involves working with financial software including...

  • Financial Administrator

    3 weeks ago

    Glasgow, Glasgow City, United Kingdom Different Technologies Pty Ltd. Full time

    Are you a detail-oriented professional seeking a challenging role in accounting? Different Technologies Pty Ltd. is looking for a talented Financial Administrator to join our team.Job Overview:We are a successful utilities & civil engineering company in the UK, committed to building a sustainable and resilient future.The successful candidate will play a key...

  • Financial Administrator

    3 days ago

    Glasgow, Glasgow City, United Kingdom Cross Resourcing Full time

    An opportunity has arisen for an experienced Accounts Assistant to join a leading CA firm in Glasgow on a full-time, permanent basis.About the RoleThe successful candidate will be responsible for providing administrative support to the finance team, including document preparation, correspondence, and other tasks assigned. They will also be required to...

  • Technical Financial Planning Administrator

    6 days ago

    Glasgow, United Kingdom mbf. Full time

    **Senior Financial Planning Administrator - Technical Administrator - Glasgow (flexible home working available) - Salary negotiable to £27K** MB Fitzgerald recruitment are currently working with a top 100 firm of IFA's to recruit a Technical Administrator for their Glasgow office. You will be supporting the firm's Financial Adviser's in providing Advice to...

  • Financial Planning Administrator

    6 days ago

    Glasgow, United Kingdom MB Fitzgerald Full time

    **Financial Planning Administrator - Glasgow - Salary Negotiable depending on experience, plus Benefits** MB Fitzgerald Recruitment are currently working with one of Scotland's leading firms of Financial Planners who are looking to recruit an experienced IFA Administrator. The business are well established in the area and are known for providing high...

  • Administrator Financial Services

    1 month ago

    Glasgow, United Kingdom CV-Library Full time

    The Role Our Client is looking for a full time Financial Services Administrator to join their friendly and enthusiastic team in their Glasgow or Edinburgh Office. The successful candidate will work in a team that deals with client queries relating to life assurance, pensions and investments as well as liaising with product providers and covering all...

  • Office Administrator

    7 months ago

    Glasgow, United Kingdom CIB Financial Management Ltd Full time

    Office Administrator An opportunity has arisen for an enthusiastic and experienced administrator to join a small family run mortgage and financial services business in the heart of the West End of Glasgow. We are looking for someone who is keen and willing to learn to help drive our business forward. Experience within the Financial Services industry is...

  • Professional Financial Planner

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom Quilter Financial Advisers Full time

    Are you a skilled financial professional looking for a challenging role? Look no further than Quilter Financial Advisers. As a UK-based advisory business, we're committed to delivering exceptional service to our clients.Our team of advisers, spread across the UK, including Scotland and Northern Ireland, is dedicated to providing personalized service. As part...