Project Planning Administrator
7 months ago
Job Advert
**Objectives of Position**:
The Project Planning Administrator will play a crucial role in providing Twinfix Limited with the support and expertise needed to execute project planning administrational activities efficiently and in a timely manner. This role is instrumental in meeting both customer and business demands.
**Scope of Position**:
As a Project Planning Administrator, you will be responsible for carrying out administrational tasks for construction-based projects and associated activities from sale through to installation/delivery.
**Main Duties/Responsibilities**:
- Provide administrational support to the Project Coordinators and Installation Manager for all aspects of the project process.
- Contact customers to notify them that drawings have been issued.
- Contact customers to obtain drawing approval/sign-off once issued.
- Contact customers to confirm installation/delivery/snagging dates in line with schedules and issue required documents.
- Upload site packs for install teams onto company system in accordance with schedules.
- Set up snag cards and update systems with snag data.
- Process returned install packs and photos once jobs are completed, logging necessary updates onto company systems.
- Complete subcontract purchase orders in line with sign-off paperwork and month-end requirements.
- Create and update working instructions for the department and role.
- Capture meeting minutes and actions, updating company systems with relevant information.
- Store and file department information electronically and/or in hard copies.
- Raise purchase orders in Sage for subcontract resources.
- Conduct a weekly housekeeping check to ensure schedules and database dates align and that the status of all jobs is accurate.
- Provide coverage for any procurement-related tasks during holiday periods.
- Provide coverage for applicable technical admin tasks during holiday periods.
**Preferred Competencies**:
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Sage
- Basic CAD viewing
- Construction industry experience
- Basic contracts experience
- Good organizational skills
- Good communication skills (both written and verbal)
Note: This job description is not an exhaustive list of tasks. Additional activities may be required above and beyond those listed to carry out the role. Changes to the role may occur as the needs of the business change.
Disclaimer: This job description is provided for informational purposes only. The actual responsibilities and requirements of the position may vary and will be discussed during the interview process.
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