Office Support Assistant

6 months ago


Milton Keynes, United Kingdom Shakespeare Martineau Full time

To work as part of the Document Services Team providing a professional high quality and efficient office support service to the firm.

**Your key duties will be**:

- Copying, printing and scanning documents as requested. Ensuring pages are clear legible and accurate and correct finishing options are applied including editing and enhancing of documents where required
- Transferring of data to and from removable media, cloud based solutions, document and case management systems
- Sending outgoing mail and inter-office mail using PPI, DMO or franking machine ensuring outgoing mail is ready for collection at the agreed times
- Distribution of incoming/inter office mail and couriered items, ensuring items are logged in and signed for
- Ensure all visitors and clients coming to the office receive a meet and greet service
- Assist with the moving and organisation of office equipment, stationery and meeting room furniture as and when required
- Hand deliveries and collections as per requests to and from local sites including filing documents at court
- Retrieving and sending files to and from the offsite storage provider and carrying out office file audits at regular intervals
- Pro-actively ensure good housekeeping is adhered to throughout the office
- Ensure kitchens areas, stationery points and MFDs are sufficiently stocked at all times
- Identify any H&S issues/hazards, as well as any general maintenance or cleaning issues and report promptly to the relevant party
- Arrange outgoing couriers and special deliveries etc. by request, ensuring relevant details are recorded for charging and auditing purposes
- Arrange for large volume printing, scanning and document finishing work to be sent to other offices for completion, ensuring SLAs are adhered to and requestors are kept updated on progress
- Prepare for new starters and leavers with lockers, keys and access as required
- Ensure all information displayed in the office are appropriate and up to date at all times
- Assist with supervision of any external contractors and building management team as required
- Assist with any facilities related activities as required including fire warden and first aid duties
- Any other duties commensurate with the post

**Skills and experience you will have**:

- Experience of working in a similar role within professional services
- Flexibility with working hours is essential in order to meet the needs of the business
- Excellent IT skills and ability to use Microsoft Office products confidently
- Able to work well under pressure to meet deadlines, whist remaining calm and professional
- Effective communicator with the ability to build and maintain relationships
- Knowledge of H&S and hazard identification

**Key competencies you will need**:

- A willingness to learn and a passion to provide solution focused service every time
- High degree of drive, self-motivation, and energy. A “can do” attitude, able to make things happen
- Always committed to delivering excellent levels of service to clients
- Willingness to be flexible, performing responsibilities not identified in this job description and assuming responsibilities as the firm’s needs change
- Completer/finisher with a strong focus on getting things done
- Be a team player and want to make a difference

**The team**:
To provide truly outstanding client service we work as one team. Our Business Operations Group is made up of business professionals who work with our legal professionals to provide market-leading expertise to our clients. The group includes Finance, Operations, HR, Marketing, IT, Risk and the Executive Leadership team.

**Let us introduce ourselves**

It is the people at Shakespeare Martineau that make us so special. By understanding what our people want, giving them the support they need, recognizing everyone’s contribution, and realizing the unique power of teams; together we win. As a firm, we are focused on proactively building and developing diverse teams, bringing different backgrounds, personalities, and perspectives together. We play to our strengths, pushing ourselves to be consistently better than yesterday and delivering amazing solutions for our clients. We empower our teams with a high degree of individual responsibility; we self-manage and encourage everyone to be responsible for their learning, knowing it makes us even better at what we do

We believe in trusting our people to make the right decisions for themselves from how they dress, to how, when, and where they work - we focus on outputs.

Check out our amazing benefits here
- How we workWe embrace agile working and offer a blended approach to where and how we work.

We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have hubs in Birmingham, Bristol, Edinburgh, Leicester, London, Lincoln, Milton Keynes, Nottingham, Solihull, Stratford-upon-Avon and Sheffield.
- Additional informat



  • Milton Keynes, Milton Keynes, United Kingdom Office Angels Full time

    Job Summary: We are currently seeking an HR Administrative Assistant to join our client's organisation in the education industry. This is a temporary position, requiring someone with experience in on-boarding, HR administration, offer letter preparation, and DBS application processes.Key Responsibilities:Effectively manage the on-boarding process for new...


  • Milton Keynes, Milton Keynes, United Kingdom Office Angels Full time

    About the Role:As a skilled Administrative professional, you will provide top-notch support to our internal teams and external customers. Your role will involve assisting the Customer Service team with customer inquiries, while working closely with the warehouse and courier services.Key Responsibilities:Assist Customer Service team with customer enquiries...

  • Environmental Support

    5 months ago


    Milton Keynes, United Kingdom Waste Investigations Support & Enforcement Full time

    **Environmental Support & Enforcement Officer** **Milton Keynes Council** **£12.50 per hour, working 40 hours per week 8 hours per day) Mon-Fri, Occasional Sat.** **Training is fully provided.** **Driving Licence preferred.** Waste Investigations Support & Enforcement (WISE) are a leading supplier who work in correlation with many Local Authorities to...


  • Milton Keynes, Milton Keynes, United Kingdom Office Angels Full time

    Job Title: Mail Operative AssistantJob Summary: We are seeking a reliable and organized Mail Operative Assistant to provide support for our client in Milton Keynes.Key Responsibilities:* Receive, unload, and distribute incoming and outgoing deliveries* Deal with enquiries from the client, both face to face and on the telephone* Ensure the Loading Bay is kept...

  • Retail Sales Assistant

    6 months ago


    Milton Keynes, United Kingdom Office Shoes Full time

    Love Shoes? Want to work in a fast paced environment? Enjoy engaging with customers? Then Office has the career for you! Our OFFICE store teams are passionate, knowledgeable and energetic and we are always on the look out for new individuals to help us deliver a brilliant shopping experience for our customers. As a Sales Assistant for OFFICE you will act...


  • Milton Keynes, Milton Keynes, United Kingdom Office Angels Full time

    Job Title: Student Services AdministratorLocation: Milton KeynesSalary: £12.50 per hourHours: 8.30 - Fully office basedWe are seeking a detail-oriented and proactive individual to join our team as a Student Services Administrator. As a key member of our office team, you will be responsible for managing front desk operations, providing executive support, and...


  • Milton Keynes, United Kingdom Office Shoes Full time

    Love Shoes? Want to work in a fast paced environment? Enjoy engaging with customers? Then Office has the career for you! Our OFFICE store teams are passionate, knowledgeable and energetic and we are always on the look out for new individuals to help us deliver a brilliant shopping experience for our customers. As a Stockroom Assistant for OFFICE you will...


  • Milton Keynes, Milton Keynes, United Kingdom Office Angels Full time

    We are seeking a detail-oriented and proactive administrator to join our team in Milton Keynes. This role involves managing front desk operations, providing executive support, overseeing office functions, monitoring student attendance, and acting as the first point of contact for inquiries.The ideal candidate will possess strong organizational skills,...


  • Milton Keynes, United Kingdom Foreign, Commonwealth & Development Office Full time

    **Details**: **Reference number**: - 351960**Salary**: - £28,250- The total package for this role at AO is £28,250 per annum (non-negotiable). This figure includes a non-pensionable, non-consolidated Location Allowance of £1,750.- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Administrative Officer**Contract...

  • Web Administrator

    1 week ago


    Milton Keynes, United Kingdom Office Angels Full time

    AdministratorMilton Keynes - hybrid roleMonday to Friday 8.30am-5pm£13.50p/h - £14p/hImmediate start - long term temp roleDuties to include;Assist Customer Service with customer enquiries, working closely with the warehouse and CouriersProof-reading (content for pages, descriptions, meta descriptions)Trust Pilot review responses and raising any issues with...


  • Milton Keynes, Milton Keynes, United Kingdom Office Angels Full time

    Role OverviewWe are seeking an experienced HR Administrative Assistant to join our client's organisation in the education industry. This is a temporary position that requires someone with experience in on-boarding, HR administration, offer letter preparation, and DBS application processes.Key ResponsibilitiesThe successful candidate will be responsible for...


  • Milton Keynes, United Kingdom Allstaff Recruitment Full time

    **Allstaff Recruitment** are currently seeking an **Office & Production Assistant **based in **Milton Keynes** for a manufacturing company. - **Summary of the**_ **Office & Production Assistant **_**role **_ **Salary**: £25,000 **Job Location**: Milton Keynes **Type of Contract**: Permanent, Full time **Hours**: Monday - Thursday 8:30am - 5:00pm, Fridays...

  • Support Officer

    6 months ago


    Milton Keynes, United Kingdom Bardwood Full time

    **About the role** Title - Retail Security Officer Pay Rate - 10.90 Location - Milton Keynes Shift Timings - 40hrs per week minimum, Various, Monday to Sunday You will be working in a well-known retail store, which holds various stock. Officers are responsible for providing safety and security to both staff and visitors alike. **Your main...


  • Milton Keynes, Milton Keynes, United Kingdom A.D.S Construction Personnel Ltd Full time

    A.D.S Construction Personnel Ltd seeks a highly organised and adaptable Office Manager to join their team in Milton Keynes.The company prides itself on being people-oriented, with a supportive, flexible, and informal working environment. As a manager-led HR team, they are seeking someone to work alongside consultants to manage recruitment, offer letters,...


  • Milton Keynes, United Kingdom Personal Group Full time

    **Role: Business Support Assistant** **Salary: £24500 pro rata** **Contract: 10-month Fixed Term Contract** **Location: Hybrid/ Milton Keynes (3 days on the office, 2 days from home)** Do you have great attention to detail and enjoy having a diverse workload? Have you had previous experience communicating with different levels of a business? If...


  • Milton Keynes, Milton Keynes, United Kingdom Bellway plc Full time

    Job SummaryWe are seeking a highly skilled Technical Support Assistant to join our team at Bellway plc in the Northern Home Counties Division. As an Assistant Engineer, you will play a key role in supporting senior team members and providing technical assistance to the technical department.Main ResponsibilitiesAssist senior team members with day-to-day...

  • Office Coordinator

    5 months ago


    Milton Keynes, United Kingdom BayWa r.e. Full time

    BayWa r.e. Operation Services Limited offers comprehensive operations and maintenance services to solar energy plants and wind plants across the UK and Ireland. We utilise our international experience as well as the expert knowledge of our local teams to deliver centralised, state-of-the-art data management and monitoring. Our commitment is to deliver our...


  • Milton Keynes, United Kingdom Office Angels Full time

    Job Title: Social Media Marketing Executive Location: Milton Keynes Contract Details: Permanent, Full Time Salary: £(phone number removed) About Our Client: Our client is a leading financial services organisation with a dynamic and innovative approach. They have been working closely with their marketing company to build a strong online presence. As a...


  • Milton Keynes, United Kingdom Sodexo Full time

    Job Introduction As a** Security Officer** at Sodexo in **Milton Keynes MK77AJ**, you'll ensure the safety of our customers, staff, their buildings and assets. No two days are the same and your actions will make a big impact in the every day. Join Sodexo and be part of something greater. You belong in a team where you can act with purpose and thrive in your...


  • Milton Keynes, Milton Keynes, United Kingdom Office Angels Full time

    Customer Service Role OverviewA leading recruitment agency, Office Angels, is seeking a skilled Customer Service Team Lead to join their team in Central Milton Keynes. This full-time position offers a competitive salary and attractive benefits package.The ideal candidate will have previous experience in customer-facing roles, excellent communication skills,...