Galleries Contract Administrator

3 months ago


Washington, United Kingdom O.C.S. Full time

About The Role***

As the Contract Administrator at The Galleries, Washington you will oversee the effective administration for the OCS hard and soft services team to support the daily operations on site. You will facilitate and maintain all appropriate tasks below to help support financial, HSQE, HR, site and contractual compliance.

You will report directly to the Soft Services Manager (Regional Operations Manager in their absence).

**Duties / Responsibilities-**

Some of your duties may include:

- Raising of PO’s/invoices/financial processing within OCS
- Maintaining a financial tracker to assist with the management of budgets
- Supplier management (ad-hoc request only)
- Assisting with and creating all KPI data
- Liaison with payroll ensuring all staff data/information is correct
- Ensuring compliance folders are up to date
- Ordering of stock for all OCS Services
- Maintain all HSQE documentation - Risk Assessments, COSHH, Method Statements, Posters
- Providing assistance with all HSQE audits and compliance
- Maintain the site training matrix and individual files
- Booking of team courses and training
- Systems administration: TimeGate, MyView, E-logbooks etc
- Regular liaison with OCS and LCP HR, HSQE, Learning and Development, Finance. Procurement teams etc
- Representing OCS and LCP when dealing with any on site incidents
- Any duty that is deemed a reasonable request by OCS/LCP Management
- Championing site/staff/welfare initiatives
- Successful liaison with all OCS support functions.
- Assisting with any management information deadlines required by OCS and the client.
- Report into the site OCS Soft Services Manager.

**Education / Qualifications -**
- First Aid
- IOSH, nice to have
- OCS relevant E-learning modules

**Skills / Knowledge Required -**
- Strong communication and interpersonal skills
- Providing flexibility when required and to be punctual at all times
- Confident
- Perform under pressure
- Competent in use of Microsoft Office and general IT
- Committed and reliable
- Outstanding organisational skills
- Proactive approach to our service and offering ways to improve the services and/or H&S on site
- Ensure that the OCS and client core values are reflected positively through your actions.
- Maintain a high level of personal presentation and conduct.
- About Us***

OCS UK & Ireland, part of the OCS Group, is a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.



  • Washington, United Kingdom OCS Group Full time

    **About The Role**: As the Contract Administrator at The Galleries, Washington you will oversee the effective administration for the OCS hard and soft services team to support the daily operations on site. You will facilitate and maintain all appropriate tasks below to help support financial, HSQE, HR, site and contractual compliance. You will report...


  • Washington, United Kingdom The Black Cat Talent Co. Full time

    **Administrative Assistant (Contracts Team)** Salary - Up to £24,000 per annum Monday to Friday - Full time (37.5 hours), permanent position A globally successful entrance systems company are looking for a motivated individual to join their Contracts team. You will be responsible for ensuring that all Service Contracts are qualified correctly for the...


  • Washington, United Kingdom The Black Cat Talent Co. Full time

    **Administrative Assistant (Contracts Team)** Salary - Up to £24,000 per annum Monday to Friday - Full time (37.5 hours), permanent position A globally successful entrance systems company are looking for a motivated individual to join their Contracts team. You will be responsible for ensuring that all Service Contracts are qualified correctly for the...


  • Washington, United Kingdom JOHN DONKIN SOLICITORS LTD Full time

    We are looking for an office administrator/secretary to join our busy team. Our offices offer a comprehensive range of high-quality legal services situated in The Galleries, Washington. You will be involved in reception work, administration and secretarial work and your role will involve: - **The Job** Includes but not limited to: - Acting as the first...


  • Washington, United Kingdom The Black Cat Talent Co. Full time

    **Administrative Assistant (Contracts Team)** Salary - Up to £24,000 per annum Monday to Friday - Full time (37.5 hours), permanent position A globally successful entrance systems company are looking for a motivated individueal to join their Contracts team. You will be responsible for ensuring that all Service Contracts are qualified correctly for the...


  • Washington, United Kingdom Galleries Medical Practice Full time

    Primary Care Networks (PCN) are groups of GP practices working closely together - along with other healthcare staff and organisations - providing integrated services to the local population. Sunderland has 6 PCNs who use a city-wide approach to strengthen communities and reduce inequalities in health. Objectives of the role The objective of the...

  • Legal Secretary

    3 months ago


    Washington, United Kingdom JOHN DONKIN SOLICITORS LTD Full time

    **Job description** An opportunity has arisen for a legal Secretary to join our Family Department at our branch office in Washington. **About us** We have been established for over 50 years. Our Firm offers a comprehensive range of high-quality legal services with offices situated in Team Valley, Gateshead and The Galleries, Washington. **About...

  • Administrator

    3 months ago


    Washington, United Kingdom Connect Appointments Full time

    Connect are seeking a proactive and motivated individual to join our clients team as an Administrator, at their Washington, England site. As an Administrator, you will be responsible for providing administrative support to our clients engineering team and ensuring the smooth operation of our contracts. **Your Key Admin Responsibilities**: - Raising jobs...

  • Administrator

    4 months ago


    Washington, United Kingdom Connect Appointments Full time

    Connect are seeking a proactive and motivated individual to join our clients team as an Administrator, at their Washington site. As an Administrator, you will be responsible for providing administrative support to our clients engineering team and ensuring the smooth operation of our contracts. **Your Key Admin Responsibilities**: - Raising jobs on Sage...

  • Team Member Contracts

    4 months ago


    Washington, United Kingdom 1st Choice Recruitment Full time

    Team Member Contracts c£24k Based in Washington (NE38) As part of the Customer Service Centre our Contracts team are responsible for ensuring that all Service Contracts are qualified correctly for the relevant branch to understand and service our customers within their agreed contract requirements. YOUR DUTIES - Setting up customer accounts on the...

  • Contracts Team Member

    4 months ago


    Washington, United Kingdom 1st Choice Staff Recruitment Full time

    **Team Member Contracts c£24k Based in Washington (NE38)** As part of the Customer Service Centre our Contracts team are responsible for ensuring that all Service Contracts are qualified correctly for the relevant branch to understand and service our customers within their agreed contract requirements. **YOUR DUTIES** - Setting up customer accounts on the...


  • Washington, Sunderland, United Kingdom CFA Institute Full time

    Job Title: Global Contract ManagerJob Summary:The CFA Institute is seeking a highly skilled Global Contract Manager to join our Source to Pay (S2P) team. As a key member of the team, you will be responsible for all aspects of the contracting process globally, including contract preparation and legal review, leading the outsourced contract manager team,...


  • Washington, Sunderland, United Kingdom CFA Institute Full time

    Job Title: Global Contract ManagerJob Summary:The CFA Institute is seeking a highly skilled Global Contract Manager to join our Source to Pay (S2P) team. As a key member of the team, you will be responsible for all aspects of the contracting process globally, including contract preparation and legal review, leading the outsourced contract manager team,...


  • Washington, United Kingdom Staff Power Group Full time

    We are currently recruiting for a fantastic company based in Washington who specialise in Plastic Injection Moulding. We are looking to recruit a Production Support person to start asap, on a temporary to permanent contract. **Shift & Salary**: - Monday to Friday - 7:30am - 4:30pm - £10.90 per hour - Temp to permanent contract **Role purpose**: - To...

  • Administrator

    3 months ago


    Washington, United Kingdom Spire Healthcare Full time

    **Administrator | Washington | Full Time | Permanent | 37.5 hrs per week | £22,327 per annum** Spire Washington Hospital have an exciting opportunity for an Administrator to join our team on a full-time, permanent basis. This an excellent opportunity to develop a career in Healthcare. At Spire Washington Hospital, we’re a leading provider of private...

  • HR Administrator

    3 months ago


    Washington, United Kingdom Morgan King Full time

    Join our clients vibrant team at a leading construction company in Washington, as an HR Administrator! We are currently seeking a talented professional to support our clients HR operations on an ongoing temporary basis. **Role Overview**: As an HR Administrator, you will play a key role in supporting our HR department in various administrative tasks. Your...

  • Retail Supervisor

    3 months ago


    Washington, United Kingdom Deichmann uk Full time

    Deichmann have an exciting new opportunity with an immediate start for a Supervisor to join the team at our **new store opening in Washington**: - at the Galleries Shopping Centre. In return for your hard work, you will be offered a competitive hourly rate of up to £11.62 per hour + non contractual performance related bonus. **16 - 20 HOUR CONTRACTS...

  • Retail Supervisor

    3 months ago


    Washington, United Kingdom Deichmann uk Full time

    Deichmann have an exciting new opportunity with an immediate start for a Supervisor to join the team at our **new store opening in Washington**: - at the Galleries Shopping Centre. In return for your hard work, you will be offered a competitive hourly rate of up to £11.62 per hour + non contractual performance related bonus. - **FULL TIME AND PART TIME...

  • Accounts Administrator

    3 months ago


    Washington, United Kingdom Visuna Full time

    **Accounts Administrator** **Interim - 6 months** **£22,000 per annum** **The world of energy is changing and we are too. We’re harnessing our 20+ years of experience in traditional global energy recruitment and pushing forward our boundaries to enter a new era supporting international talent solutions in the renewable energy and technology...


  • Washington, United Kingdom Spire Healthcare Ltd Full time

    Radiology Administrator | Administration Spire Washington | Washington| 24 hours per week | Part-time, Permanent | £11.45 per hour Spire has an exciting opportunity for a Radiology Administrator to work within our busy Radio department, This is Part-time role. As Radiology Administrator you will assist a multi-disciplinary team to provide exemplary...