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Group Travel/communications Administrator

4 months ago

Aberdeen, United Kingdom Cammach Bryant Full time

Our client is looking for a Group Travel/Communications Administrator on a permanent, staff basis, located in Westhill, Aberdeen.

**ROLE**

**RESPONSIBILITIES**
- Communicates directly with Group Travel and Group Communications teams, global travel agency and travel bookers, the wider global communications team, functions and employees
- Event management support and administration for Group internal and external events including attendee / RSVP management, travel and accommodation, preparation and distribution of event materials, liaison with corporate travel agent, functions and external third parties
- Concur Travel Booking System management and support for employees globally, including liaison with third party suppliers
- Review of daily travel reports for policy compliance
- (intranet) updates, content editing and support
- SharePoint / Teams admin and support
- Diary management, calendar invites and meeting room bookings
- Communications and distribution list management, including management of shared mailboxes and following up on enquiries
- Supply chain management support including raising purchase orders, managing supplier queries and general budget management support
- General admin support for communications and travel projects and campaigns
- General admin support for team members
- Emergency Response admin support
- Image library / video management support
- Distribution management of literature and campaign materials.

**REQUIREMENTS**
- Excellent general administration skills with strong attention to detail
- Good communication skills, both written and verbal. You should be a confident communicator, comfortable dealing with a wide variety of stakeholders across various levels, disciplines, global offices and sites
- Demonstrates a good level of initiative with the ability to identify and highlight potential issues in advance of problems arising
- Able to work with highly confidential information, deliver with discretion and maintain the trust and confidence of client groups
- Confident with technology and IT systems, excellent working knowledge of the Microsoft 365 suite including Word, Excel, Teams, SharePoint and PowerPoint
- Proactive, flexible in approach and customer focused
- A self-motivated individual capable of working autonomously under own direction and as part of a team
- You will need to be organised, with an ability to prioritise your workload during periods of high volume, as well as conflicting and changing priorities and manage stakeholder expectations accordingly
- Experience of working in a travel or communications environment, desired but not essential.

Schedule:

- Monday to Friday

Work Location: One location