Service Administrator

3 days ago


Birkenhead, United Kingdom Total Staff Services Full time

Total Staff Services are currently recruiting a Service Administrator for one of our clients based in the Wirral. The purpose of this role will be to support the Service Department by managing all aspects of administration. Organization and accuracy are essential for this role.

**Working Hours**:Monday to Thursday 0800 - 1700, 0800-1600 on Friday.

**Salary**:£21-£23k dependent on experience (Salary uplifts in line with the national minimum wage in April).

**Key Responsibilities**:

- Answering telephone queries as you will be the first point of contract.
- Administration of service sheets and allocation of associated work hours to time sheets.
- Using the vehicle tracker system to complete associated administrative duties.
- Administration of expenses and allocation to time sheets e.g. Hotels, toll payments, receipts etc.
- Administration of F-Gas logs and reports.
- Allocating hours using an in-house system.
- Processing purchase invoices on CRM following approval.
- Preparation of time sheets for the payroll department.
- Generate weekly reports and distribute to all relevant personnel.
- Preparing jobs ready for invoices to be raised or order numbers to be requested.
- Produce purchase order numbers and send to clients.
- Raising sales invoices/credits on CRM.
- Posting of sales invoices/credits on in-house system.
- Administration of client specific SCL’s and reports.
- Administration of job sheets/SSA.
- Assisting with any administration duties during sickness and holiday periods.
- Any additional duties requested by your line manager.

**Person Specification**:

- Excellent attendance record.
- Punctual and reliable.
- Maintain a good level of cleanliness and tidiness within the working environment.

**Benefits**:

- 25 Days holiday entitlement per year.
- Sickness entitlement based on length of service.
- Health scheme (Westfield health and Medicash).
- Group Pension.

**Job Types**: Full-time, Permanent

**Salary**: £21,000.00-£23,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking
- Private medical insurance
- Sick pay

Schedule:

- Day shift
- Monday to Friday
- No weekends

Application question(s):

- What is your current notice period?
- Are you able to commute to Birkenhead for 8am?

**Experience**:

- Administrative experience: 2 years (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person



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